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Dbs update service


diesel10
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If I remember right you go on DBS site and then enter in the details and it comes up.

I check twice per year, I got ours to sign if they wanted it deducting from wages each year or they saw to payments. All went for wage deduction alongside this is got them to sign that they understood we would check etc but we would make them aware a check was to be made prior to a check being carried out unless a safeguarding risk was posed, I then have a log where I date employee informed they sign, detail who undertook check and date then the staff member signs to say they know it has been carried out and the outcome x

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It does give you the link on the government website. I registered my new dbs today for updates and got my colleague to try to check it but it didn't work. Will try again tomorrow, it may have been too soon. On my 'account' it looks like it will tell me the name if the person that has accessed it to check for updates.

 

Our setting is a voluntary (charity) and im not sure how I insist that staff pay the £13. Do you get them to pay the initial cost of the dbs. I am trying to work out what another business would get as confirmation of the check if they used the update service. I know our local council doesn't use the update service and insists on another full check.

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.............none of my staff are registered yet with DBS. All been working for too long.

If good practice states check should be carried out every three years and the service started on 1 Dec 2012, it may be that you need to update yours soon.

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I'm slowly doing rounds to spread cost out, we explained we would stand to the initial cost but then they have to pay £13 per year as then they own it and can take it if they ever need to, also it is part of our safeguarding children and adults. The £13 has to be paid on sign up to update service too, yes it does state too who has checked your DBS status so the person can keep tabs on it as well, guidance states that the person should be notified in advance of a check being carried out, this is why I went down route of signature sheet to prove they were informed and the outcome.

Some of our CRB's are a good few years old so I'm just working oldest to newest with exception of mine I'm leaving that till very last as it's not imperative to do it all, I think 2004 is not that old lol x

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Is there still the very short time to sign up to the update service - I think it was only 14 or 21 days from when DBS confirmed? We insist new staff do this and pay annual charge themselves - condition of employment. Longer serving staff are still on CRB's with annual staff declarations. Ofsted inspection last year was ok with this. Intention is to implement rolling program of updating to DBS. We have not decided who should pay for the DBS. What are other groups doing?

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We have just redone all staff DBS checks. And will do the new committee (if we get one) as soon as we can. We are thinking that we are going to sign on to the updates programme as it will save money in the long run. I am going to ask the committee for the pre-school to pay for these, as I don't really think its fair that staff do.

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I have now signed the latest dbs checks up to the update service. It does seem quite good and you can check when ever you want with the staff members permission. Although if they said no I would wonder why.

 

At the moment playgroup have paid but not sure for new staff and I will be making it clear that if they want to use for other paid employment that they need to pay the £13 per year.

 

It looks like if you took on a new member you would need to see their certificate and do a check.

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Thumperrabbit yes I have but it took almost 5 month for one setting I do Admin for. Another I do the book keeping for (I'm a book keeper by trade and specialise in early years after 8 years as a treasurer) had ofsted confirmation within 6 weeks of doing the EY2.

 

The new system is way too complicated in respect of DBS, the update service and the EY2 and know groups who have had a bad ofated off the back of it. In one case ofsted didn't even have record of the committee that had been emailed to them the day after the AGM and they wouldn't accept the email trail of evidence of compliance!

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Has anyone had a confirmation letter from Ofsted when a committee member has done DBS & Update service saying all ok? Or is this now a thing of the past?

no NONE!

 

iS EVERYONE GOING FOR A DBS THEN? EVEN THOSE OLDIES IN THE GROUPS?

 

(sorry don't know why i'm shouting!) xD

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The problem I had was having one of the current committee registered with ofsted before I could get her set up with capita. She checked me (not done for 10 years with ofsted) and I do all the rest. She is a teacher so can id check and I can id check as nominated person.

 

 

I imagine the problem arises with ofsted if there is a safeguarding issue and no one has an up to date check.

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no NONE!

 

iS EVERYONE GOING FOR A DBS THEN? EVEN THOSE OLDIES IN THE GROUPS?

 

(sorry don't know why i'm shouting!) xD

 

No, I'm certainly not doing DBS for any staff - had Ofsted earlier in the year they were fine with CRB, our LA also don't push for us to update them either

It's the committee people I'm concerned about - I have a member who has recieved her DBS certificate, she then finished off her bit on EY2 and we've not had a letter of confirmation from Ofsted, that was about 4 weeks ago.

What I need to check is how long it was between recieving her DBS certificate and finishing off her EY2, hoping it was done quick enough!!

This really is a silly system :(

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No, I'm certainly not doing DBS for any staff - had Ofsted earlier in the year they were fine with CRB, our LA also don't push for us to update them either

It's the committee people I'm concerned about - I have a member who has recieved her DBS certificate, she then finished off her bit on EY2 and we've not had a letter of confirmation from Ofsted, that was about 4 weeks ago.

What I need to check is how long it was between recieving her DBS certificate and finishing off her EY2, hoping it was done quick enough!!

This really is a silly system :(

I haven't had any confirmations about any of the trustees DBS status...they have to pass it on to you when they get it!

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We just get the usual letter from Ofsted to say such and such is suitable. Usually quite quick after EY2.

If the committee member logs on to their government portal then to applications you can select history and it's very I depth tells you who opened the application at what time and closed at what time along with actions.

Our old committee members are staying on CRB just doing new ones.

Staff very slow turnaround of the oldies onto the DBS but I'm starting it x

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We just get the usual letter from Ofsted to say such and such is suitable. Usually quite quick after EY2.

If the committee member logs on to their government portal then to applications you can select history and it's very I depth tells you who opened the application at what time and closed at what time along with actions.

Our old committee members are staying on CRB just doing new ones.

Staff very slow turnaround of the oldies onto the DBS but I'm starting it x

Do you make your committee update their CRB's then? How often?

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Do you make your committee update their CRB's then? How often?

No all current checked ones are staying on CRB we are lucky that we have 2 long standing people who are on CRB and that's staying that way. Any new parents are obviously signing up to DBS and update service through Ofsted, I know it's only around £8 but the hassle that Ofsted create and the what seams to be pure unhelpful people of the call centre just mean I'm staying as far away from it for sanity sake x

Staff are all being re done slowly x

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I haven't had any confirmations about any of the trustees DBS status...they have to pass it on to you when they get it!

Do you mean DBS? or confirmation of EY2?

I didn't get confirmation of DBS when committee member did it she just showed it to me and I recorded the info

It's completing the EY2 that I've not had confirmation of, but I'm not sure if I do get it?

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Ofsted are still responsible for ensuring committee have crb or dbs. Although new members must sign up for update service, ofsted I assume will still do whatever they used to do with checking old CRB's - until they say anything different!!! When I say 'responsible for' I mean it is a requirement. Staff, manager, volunteers checks are up to the setting so I guess at the moment we can decide who pays for what and whether we upgrade CRB's to dbs???? Oh choices, choices.

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.............none of my staff are registered yet with DBS. All been working for too long.

Ahem - my deputy and I still work on our original Police checks - other staff CRB - Ofsted (March) absolutely fine - actually it was the first time that I didn't have to explain what a 'Police check' was :1b

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If good practice states check should be carried out every three years and the service started on 1 Dec 2012, it may be that you need to update yours soon.

 

Where does it state this is good practice?

 

"We also do not need to carry out a DBS check on those people who are registered with us and have never had one, for example, because they were employed or registered before the DBS scheme began"

 

This is taken from Ofsted DBS fact sheet for childcare providers. You only need to re do your staff if they have had a break of more than three months or they change their role to include more access to children or responsibility. I'm assuming staff member becoming Manager or going from an admin to childcare role.

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Ahem - my deputy and I still work on our original Police checks - other staff CRB - Ofsted (March) absolutely fine - actually it was the first time that I didn't have to explain what a 'Police check' was :1b

 

Well Sunnyday, out of 8 staff - one has a DBS, 2 have CRB's and the rest of us have Police checks. Glad someone else knows what they are :D:D

As stated in my previous post- it is NOT a requirement to change them to DBS.

 

I have (or she has) recently had a committee member have her EY2 form rejected, saying her DBS was invalid. She hadn't registered for the update service and had gone past the 19 days allowed to do so. She has now had to do it all over again. This system is so frustrating and complicated- esp when you're relying on people to do it themselves.

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All my staff are on DBS but no-one is on the update service, staff are told they can join it if they wish and it would be up to them to pay for it. Staff pay for their DBS themselves and as long as they stay with us for at least 1 year i pay them back the DBS fee, (had problems with paying for it myself then staff leaving! what a waste of money!) Not sure how often you should update them, but i re-did them all this last year for longer serving members of staff as their's were from before i owned the nursery and was not given much info on staff i was taking on by previous owner. No record of references etc so this was the better option for me to show that i had done some checks.

Edited by pebbles133
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