Guest Posted March 19, 2016 Posted March 19, 2016 Before the fee portal system came in, the funding form used to ask that we see the original passport or birth certificate for the child, but I can't see that on the form any more - or is it my eyesight? Do you still ask to see that?
lsp Posted March 19, 2016 Posted March 19, 2016 We ask to see birth certificate. We check who has parental responsibility. I can't remember if it is asked on our portal. Do all LA use portal system?
Panders Posted March 19, 2016 Posted March 19, 2016 Before the fee portal system came in, the funding form used to ask that we see the original passport or birth certificate for the child, but I can't see that on the form any more - or is it my eyesight? Do you still ask to see that? Yes, I just dont keep a copy of it any more. I do write down the number of either passport or BC though
Mouseketeer Posted March 20, 2016 Posted March 20, 2016 Ours didn't have it on forms but in the agreement.
finleysmaid Posted March 20, 2016 Posted March 20, 2016 Do all LA use portal system? our lea do the checks...they don't trust us to do it :wacko: :wacko: 1
Fredbear Posted March 20, 2016 Posted March 20, 2016 We ask for this as part of our induction process on starting. We just take the birth certificate number. Yes we have a portal system for funding too.
GFCCCC Posted March 20, 2016 Posted March 20, 2016 We take a copy of birth certificate for every single child in nursery from the day they start.
Cait Posted March 20, 2016 Posted March 20, 2016 I always recorded the number of the birth certificate on the parents' booking form after I had checked the recorded details
Stargrower Posted March 21, 2016 Posted March 21, 2016 No portal system here in Suffolk. We still use piles and piles of paper... :rolleyes: 1
Cait Posted March 21, 2016 Posted March 21, 2016 We aren't actually allowed to keep copies of birth certificates. When funding first came in we were told to do it so that they could be checked when county audited us. However, after about 5 years or so we were categorically informed that NO WAY should we be photocopying and keeping them, and any we still held should be shredded or returned to parents forthwith! 2
Rafa Posted March 21, 2016 Posted March 21, 2016 Sooo, who makes the rules then? Like others we MUST have a COPY of BC or funding withdrawn when audited!!! Another mish mash of do's and don'ts - county to county!
Panders Posted March 21, 2016 Posted March 21, 2016 We aren't actually allowed to keep copies of birth certificates. When funding first came in we were told to do it so that they could be checked when county audited us. However, after about 5 years or so we were categorically informed that NO WAY should we be photocopying and keeping them, and any we still held should be shredded or returned to parents forthwith! We had similar in Kent Cait, data protection and all that. I do keep the number of the B /C or Pport on file though, don't feel a tick in a box would satisfy come an audit, at least a number might induce them to think I had really seen the evidence.
lynned55 Posted March 21, 2016 Posted March 21, 2016 We ask to see original BC's but dont keep a copy or number. and no we have been promised a portal system for last two years but still not forthcoming. Have now been told it should be ready for Summer term.
tish501 Posted March 22, 2016 Posted March 22, 2016 No portal system here in Suffolk. We still use piles and piles of paper... :rolleyes: We have to keep some forms for 24 yrs....here in Suffolk,,,,,,
Stargrower Posted March 22, 2016 Posted March 22, 2016 We have to keep some forms for 24 yrs....here in Suffolk,,,,,, Oh yes! I'm thinking about building an extension just for old paperwork! ::1a 1
tish501 Posted March 22, 2016 Posted March 22, 2016 Oh yes! I'm thinking about building an extension just Stargrower ?? LOL
Cait Posted March 22, 2016 Posted March 22, 2016 We had similar in Kent Cait, data protection and all that. I do keep the number of the B /C or Pport on file though, don't feel a tick in a box would satisfy come an audit, at least a number might induce them to think I had really seen the evidence. Yes I had a space for me to write the birth certificate number down on the child's registration form. One of those empowering 'For office use only' boxes! 3
MegaMum Posted March 24, 2016 Posted March 24, 2016 I still make copies. Our LA expect it. Bit like Ofsted, different who you get. Such a farse EaryYears!! Fed up with the disparities. 2
finleysmaid Posted March 25, 2016 Posted March 25, 2016 identity theft is such a huge problem nowadays im surprised that anyone would want to keep these sort of details...we only keep what we absolutely need to ...my LEA wouldn't have a clue what ive got in my files! :lol: 2
MegaMum Posted March 25, 2016 Posted March 25, 2016 identity theft is such a huge problem nowadays im surprised that anyone would want to keep these sort of details...we only keep what we absolutely need to ...my LEA wouldn't have a clue what ive got in my files! :lol: Our LA check finleysmaid, when we are audited.
StrawberyTwirl Posted March 29, 2016 Posted March 29, 2016 I still make copies. Our LA expect it. Bit like Ofsted, different who you get. Such a farse EaryYears!! Fed up with the disparities. Totally fed up with the disparities!
Recommended Posts