Registering with ICO

[Guest]

Can anyone please tell me if Pre Schools have to be registered with ICO. A local childminder has just had her Ofsted inspection and was told she needed to. I have just completed the on line assessment to see if I needed to and on the information I submitted it said I didn't - any ideas?

[blondie]

what is ico?

just looked it up - we aren't registered with them - will be interested to find out if anybody is.

Edited August 27, 2014 by blondie

[Pimms o'clock?]

Anyone that keeps personal details of children, parents and staff either in paper form or on a computer has to register as a 'data controller' with The Information Commissioners Office.

I have just sold a nursery and have been told by them that I have to continue to pay the £35.00 all the time I still have the records and as I have to keep them until children reach the age of 21 I'm going to have to pay them for the next 21 years as some of the children we had on roll were under one.

 

Bye-bye £735 hard earned pounds!!!! Not to mention what I have already paid them over the years.

PS my local authority told me I had to register with them when I set up.

Edited August 27, 2014 by Pimms o'clock?

[Carol]

We have been registered for the last three years, we were told we needed to as we keep details of children etc

[Mouseketeer]

Raised this on another thread recently, found out we actually meet the exemption requirements, but still registered as our LA are pushing, also have to register with swgl (guess that's another annual fee) even though the pc children use is not linked to Internet and have to register with 'Nexus' to buy credits to pay for training

[Panders]

Anyone that keeps personal details of children, parents and staff either in paper form or on a computer has to register as a 'data controller' with The Information Commissioners Office.

I have just sold a nursery and have been told by them that I have to continue to pay the £35.00 all the time I still have the records and as I have to keep them until children reach the age of 21 I'm going to have to pay them for the next 21 years as some of the children we had on roll were under one.

 

Bye-bye £735 hard earned pounds!!!! Not to mention what I have already paid them over the years.

PS my local authority told me I had to register with them when I set up.

OMG! Unbelievable, yet again we get stuffed!

[Cait]

Anyone that keeps personal details of children, parents and staff either in paper form or on a computer has to register as a 'data controller' with The Information Commissioners Office.

I have just sold a nursery and have been told by them that I have to continue to pay the £35.00 all the time I still have the records and as I have to keep them until children reach the age of 21 I'm going to have to pay them for the next 21 years as some of the children we had on roll were under one.

 

Bye-bye £735 hard earned pounds!!!! Not to mention what I have already paid them over the years.

PS my local authority told me I had to register with them when I set up.

 

I print out paper copy of the registers and delete the computer copy. I keep only paper copies of children's registration details - and they are mounting up!

[diesel10]

I've just done their online assessment to see if we need to register but it says that not for profit don't need to ie charity.

Am I right?

[sunnyday]

Anyone that keeps personal details of children, parents and staff either in paper form or on a computer has to register as a 'data controller' with The Information Commissioners Office.

I have just sold a nursery and have been told by them that I have to continue to pay the £35.00 all the time I still have the records and as I have to keep them until children reach the age of 21 I'm going to have to pay them for the next 21 years as some of the children we had on roll were under one.

 

Bye-bye £735 hard earned pounds!!!! Not to mention what I have already paid them over the years.

PS my local authority told me I had to register with them when I set up.

Flippin' heck (or words to that effect ) - it begs the question and I'm not expecting any answer to this - 'what happens if we get knocked down by a bus'? I know my husband, sons would not be keeping any old records - they would have a big bonfire! :blink:

[Pimms o'clock?]

I'm storing ours in a lock up garage, two reasons, one there's not enough room in my home and two even if there were room that much paper would present a fire hazard putting my family at risk (risk assessing when I've quit early years!!!). But I doubt it's totally water/damp proof so you never know I might lose the lot!?!?! Don't know what I would do if that happens :huh:

[Pimms o'clock?]

I hate to upset the apple cart, but - if charities are also employers then I think that you have to register too as employees have rights to have assurance that their data is protected. Just thinking out loud and not certain about this though, please don't shoot me, but if someone knows the definitive answer I would love to know about it. Thanks

[Guest]

Do we have to keep admission forms for that long or would our accident and incident books be enough - Im thinking of getting rid of as much stuff at the end of each week, term and year as possible to try not to have to pay this crippling charge. I heard someone say on my course the other day that with parents consent photos can be saved for a year to make into year books then securely deleted. It just seems like its another thing to grind small village Pre Schools into the ground.

[diesel10]

hi Pimms o'clock I will go back and read again.

Also I thought it was only accident reports that you needed to keep for years, not registration forms (2 years

max)

 

edit - I have reread - as long as the profits are not used to enrich the lives of others - as paid staff they probably do. (Although I not sure to what extent as early years staff!)

Edited August 28, 2014 by diesel10

[Pimms o'clock?]

My understanding is that you have to keep accident forms and some proof (i.e. registration forms or registers) to show the dates attended, if I'm wrong can someone tell me where I can get the correct info from please. Staff employment details are 6 years?

[Mouseketeer]

edit - I have reread - as long as the profits are not used to enrich the lives of others - as paid staff they probably do. (Although I not sure to what extent as early years staff!)

 

hi Deisel, this is the reply i got when i asked that question, as we met all other criteria....

 

'Thank you for your email below regarding the exemption to registration which applies to certain “not for profit” organisations.

 

We can confirm that the payment of salaries etc. to manager and staff would not be considered as “enriching others”, unless monies were used to further enrich employees or to enrich others in excess of the organisation’s main activities and objectives.

 

Regards,

 

Registration Team,

 

It would help if they actually told us what types of "certain" not for profit organisations were

Edited August 28, 2014 by Mouseketeer

[Cait]

Hmmm. Yes

[MegaMum]

This is the document I have from the PLA regarding retention periods.

Retention Periods for Records Aug 13.pdf

[Pimms o'clock?]

Thanks for this Megamum, but I don't think I will be around in 40 years to keep my insurance certificates!!

[sunnyday]

Thanks for this Megamum, but I don't think I will be around in 40 years to keep my insurance certificates!!

We will make sure that they are in our Nursing Home lockers Pimms! :blink:

[Mouseketeer]

I guess this could be the one positive in being committee run......it won't be my problem at the end of the day

[SueJ]

We will make sure that they are in our Nursing Home lockers Pimms! :blink:

Not your retirement villa in Spain then?

[Mouseketeer]

Are there any preschools/nurseries here signed up to south west grid for learning ? The site is quite confusing if you don't know what you need of why, and how much it's going to cost. Thank you

[sunnyday]

Not your retirement villa in Spain then?

:blink: Not on my predicted pension sadly

[SueJ]

You have a predicted pension :blink: :blink: :blink: - I shall be lucky to make £15 a week - time to draw my horns in methinks

To keep this back on track however at least we now only have to keep insurance certificates for 40 years at one point it was 75

[Panders]

Sadly, I shall never get a pension out of the business, however, I did a sneaky 11 years working in a Bank and have a sweet little pension from that, which is a surprising amount, considering, it has kept pace with changes and inflation etc. But won't run to a villa in Spain, more like a tent

[Panders]

This is the document I have from the PLA regarding retention periods.

Now, having just read that lovely publication Ofsted,Childcare Register requirements non-domestic or domestic premises Ofsted say:

"The Registered person ;must keep records of the following and retain them for a period of two years

• the name, home address and date of birth of each child who is looked after on the premises
• the name, home address and telephone number of a parent/guardian/carer of each child who is looked after on the premises
• a daily record of the names of the children looked after on the premises and their hours of attendance
• accidents which occur on the premises where childcare is provided
• any medicine administered to any child who is cared for on the premises, including date and circumstances and who administered it, including medicine which the child is permitted to self-administer, together with a record of a parent/guardian/carer's consent.
• the name, home address and telephone number of every person living or working on the premises on which childcare is provided (or the part of the premises where the childcare is held, in the case of premises such as community/leisure centres, where only parts of the premises are used for childcare)

[MegaMum]

Yep... as usual conflicting advice from those in the supposed know. If you ring County for advice, (in my area) they run scared and say ring Ofsted, and when you ring Ofsted, they say read the statutory requirements which quite frankly the 'new lack of some key policies in my opinion as of Sept 2014 are scary.

I'm not with the PLA anymore (too little support for an under 5's magazine) so I will go with Ofsted, as they are the ones we are governed by, not the PLA, and I will continue to keep my Health and Safety Policies, Behaviour Management Policies etc, as I believe in best practice, not minimalistic.