woodlands1997 Posted November 21, 2014 Posted November 21, 2014 Don't they have to do an ey2 as committee members are classed as an individual connected to the provision? So they sign up for government gateway account, log in, do an ey2 linking it to your setting through your URN and on this ey2 it requires their dbs number. The dbs even though done through capita/ofsted is kind of separate, ofsted just check this against the info off the ey2 form - we had one recently that ofsted didn't accept as there was a name change on ey2 but they hadn't put this on their dbs application! 1
Foreveryoung Posted November 21, 2014 Posted November 21, 2014 (edited) I think this is what you mean but I could be wrong mousekeeper and finleysmaid; Once DBS numbers are available they have to go onto Ofsted website and follow through register as new provider, childminder then go to childcare on non-domestic premises (if that's right for your setting) then go to bottom click on register which will take you through to register on gateway and complete the whole EY2 in which they will have to enter their DBS number, once it's all through they will automatically be added to your committee Ofsted won't take details over the phone you can only check who's on your board so then you can take people off as if you don't take people off who leave you can get seriously told off in your inspection. Edited November 21, 2014 by Foreveryoung
Mouseketeer Posted November 21, 2014 Posted November 21, 2014 Thanks I'll look into this....why can't ofsted just produce a 'go there, do that, pay this, now go there and do that, the end' fact sheet and if they already do I haven't got it Every year I contact them to tell them who is off the committee even submitting changes on a form, yet every inspection I've had they ask to check and have a list of committee members as long as your arm that haven't been on it for years.
thumperrabbit Posted November 22, 2014 Posted November 22, 2014 Thanks I'll look into this....why can't ofsted just produce a 'go there, do that, pay this, now go there and do that, the end' fact sheet and if they already do I haven't got it Every year I contact them to tell them who is off the committee even submitting changes on a form, yet every inspection I've had they ask to check and have a list of committee members as long as your arm that haven't been on it for years. Totally agree with point 1 Point 2 - I've always put in writing who has resigned and any new members with their CRB number (in olden days) and it was only recently having managed to get a lovely lady on the telephone at Ofsted that was actually helpful (and who didn't just quote a manual & reference number) did I realise they hadn't updated anything for about 6 years - even though I have a paper trail!!! 1
Mouseketeer Posted November 22, 2014 Posted November 22, 2014 This is a joke.....we are not really stupid people so why is this so b****y difficult ? Why don't ofsted still do them or just be given the dbs disclosure number and check it's been done for who it says it has....my committee will have 2 terms if lucky by the time this is sorted ggggrrrrrrr 1
Inge Posted November 22, 2014 Posted November 22, 2014 My thoughts.. as this is such a farce am wondering if you should all make a formal complaint to Ofsted about it..if I was still in a setting I think it is what I would be doing. making note of the lack of information,direction, details,phone help, and any other issue along with how this is not inclusive as it is restricted to those with a pc and internet.. which in some settings is not present, and not all will have this at home, and I am sure there are a lot more reasons why it is not inclusive.. parents with limited vision.. we had a mum who had a guide dog.. in the paper versions we could help with all of the issues, not now.. If enough complain they may get it sorted.. or then maybe not.. one year I remember getting a letter asking me to confirm the staff and committee... it was so long that it was 2 pages, none of them were still there, and I had sent letters and called each time we had changed.. they had not changed it for 3 years.. it caused so much havoc..for me not them !! If we get one piece of paper out of place they come down on us like a ton of bricks, but it really p#ss#'s me off that they cannot get things right themselves and make everyone jump through hoops to even try to find out what to do.. as they never tell anyone of changes.. I will run away again now and jump off my soap box.. 4
Fredbear Posted November 22, 2014 Posted November 22, 2014 Couldn't have said it better myself Inge. 1
Mouseketeer Posted November 22, 2014 Posted November 22, 2014 (edited) Love it Inge ....maybe an old fashioned written letter of complaint is the way to go, phone calls (when you finally get to correct department) give conflicting info, emails (that you include every possible detail about your setting including urn and about yourself including shoe size) just comes back saying we cannot respond to this, please give ....all the details that you've just given in original email ! Or maybe an emailed link to this thread Edited November 22, 2014 by Mouseketeer 2
lynned55 Posted November 25, 2014 Posted November 25, 2014 They drive me nuts!! About four weeks ago I had someone email me (as the nominated person) about a mistake a committee member had made on her EY2 form. I replied, she replied back saying Thanks for getting back to me so promptly as I only have until tomorrow to process the form. neither of us ( committee member or myself) have heard anything since. I am just about done with all of this- Inge you are right- we should be complaining about it very loudly and in writing however past experience has shown that it just doesnt make any difference. Last time i complained about them moving the goalposts in the middle of a game and not telling us- I was informed that it was part of my job to 'know' the rules!! Besides i no longer have the energy. I would lay money on my next Ofsted inspector turning up asking to speak to Mrs X or Y (& probably Z) all of whom we wont have had any contact with for the last 8/10 years. I had one inspector turn up and ask me who I was, when I gave her my name she said " well I dont see it down here, have you recently taken over" At that point I had worked there for over 15 years and been Manager for 11 of them!! Sometimes i think, I'm not going to inform them about anything- when they come in, I'll just say what I say everytime- well we did write and tell you 1,2,3 years ago- would you like to see a copy of the letter? 'No dont worry now' is what they will say- I do wonder why we bother in the first place If we ran our businesses as they run theirs, I think we would be bust within a few weeks. 3
Sharky Posted November 26, 2014 Posted November 26, 2014 Hi, Thanks for this as we had nothing but trouble with this last time and may be going through it again soon with new cttee. Did you realise your personal details are included ?
diesel10 Posted December 4, 2014 Posted December 4, 2014 Hi I've just spoken to OFSTED and been told that each committee does need their own registration for the online service. Which is fine but to do a DBS first. She gave me the website but it doesn't seem to work (lots of guides but I cant find anything else) Can someone please put the link on here for the ofsted dbs application.
Rea Posted December 4, 2014 Author Posted December 4, 2014 We were able to do the DBS before the EY2, I know not everyone has been able to but I had a letter from ofsted saying one of our committee wasnt suitable and when I queried why they said because she hadnt done an EY2!! I think they're all smoking stuff during their lunch breaks! :blink:
finleysmaid Posted December 4, 2014 Posted December 4, 2014 how to get a dbs for forum.docx this is the info i am giving to trustees we have realised however that the dbs and ofsted info are not linked so an ey3 should link them up i'm guessing then they may send out an ey2...still not sure about this one!!!!
Mouseketeer Posted December 4, 2014 Posted December 4, 2014 I was told they needed to do dbs first by ofsted.
Foreveryoung Posted December 4, 2014 Posted December 4, 2014 I used the attached to help our recent board member and it seemed to work for her. You can complete either the EY2 or DBS first but you can't fully complete the EY2 as you need to submit your DBS number in the process so you have to come out of this and go onto the DBS application wait for the certificate and then go back to your EY2. So it makes more sense to do the DBS first. Registering to become a part of a committee run pre school.docx
Foreveryoung Posted December 4, 2014 Posted December 4, 2014 Hi I've just spoken to OFSTED and been told that each committee does need their own registration for the online service. Which is fine but to do a DBS first. She gave me the website but it doesn't seem to work (lots of guides but I cant find anything else) Can someone please put the link on here for the ofsted dbs application. http://ofsteddbsapplication.co.uk/Step-One.aspx
diesel10 Posted December 5, 2014 Posted December 5, 2014 Thank you for your links and forms hopefully the committee can now get this done............
oopsydoopsy Posted January 14, 2015 Posted January 14, 2015 been trying to complete these for about 4 months now. so frustrating ! 1
Rea Posted January 14, 2015 Author Posted January 14, 2015 Hi oopsydaisy, welcome to the forum In my honest and censored opinion doing a DBS and an EY2 has become a joke! :blink: 1
Dandre Posted March 27, 2015 Posted March 27, 2015 The nominated person on my committee is insisting that committee members do not need to fill in an EY2 or be DBS checked? Insists that this is what OFSTED have said. However the compulsory element of the childcare register still states that Ofsted need to be informed of changes to the registered person. We have 5 people on the committee and, as far as I know, Ofsted only have the details for the nominated person, which he insists is? Do we have any clarity on this?
eyfs1966 Posted March 27, 2015 Posted March 27, 2015 (edited) im afraid your nominated person is definately WRONG!!!!!! Edited March 27, 2015 by eyfs1966 1
Fredbear Posted March 27, 2015 Posted March 27, 2015 Yes I'm afraid they are wrong. Anybody that makes up a body ie: committee, trustees or directors do need to have an enhanced disclosure.
Dandre Posted March 27, 2015 Posted March 27, 2015 Yes I thought this was the case. But he says he's spoken to Ofsted who have told him they don't need checks. So why have they told him this? Or has he given them the impression they are just a pta type committee? I've tried and tried to get him to understand, sent numerous links to Ofsted documents. Even an Ofsted report on a local preschool who got inadequate for this very reason. But still insists he's right. We're due Ofsted and are now on our way to inadequate because of this and other committee inadequacies. If anyone has a document that is 100% clear on this then please help!!
Fredbear Posted March 27, 2015 Posted March 27, 2015 Even a pla committee have to have an enhanced disclosure I'm afraid. What type of organisation are you.?
Dandre Posted March 27, 2015 Posted March 27, 2015 Sorry I meant parent teacher association type committee. You know the sort athat schools who organise cake sales etc. We're a charity run, committee led setting.
Fredbear Posted March 27, 2015 Posted March 27, 2015 Okay now I'm confused. Doesn't take a lot these days. Are you a PTA, or a registered childcare setting, as there are very different requirements for both.
Dandre Posted March 27, 2015 Posted March 27, 2015 We're an Ofsted registered preschool overseen by a committee. It's a charity that runs us.
Fredbear Posted March 27, 2015 Posted March 27, 2015 (edited) Okay. Then all your members definitely need a DBS and to fill in a EY2 and notify Ofsted of any changes on a EY3. We are also a charity run preschool as well as an incorporated company and we have to do them for all our committee/ trustee members. Sorry but I am absolutely rubbish at links, so I hope someone will be along soon to help you. Edited March 27, 2015 by Fredbear
Dandre Posted March 27, 2015 Posted March 27, 2015 Yeah. Do you know where I can find a document that states this clearly so that I can send it to my committee? Although, saying that, I've sent them the childcare register compulsory elements and a copy of an email from our county early years advisor saying they need to do it. The reply is always that they're wrong and their information is out of date and that since the changes to DBS no volunteers need checks, including committee members, only the nominated person. But I can't find this info anywhere.
Fredbear Posted March 27, 2015 Posted March 27, 2015 No they are most definitely wrong. Can you say which area you are in.
Recommended Posts