Care Diary Beta Discussion

[Guest Guest]

Hiya, I've had a little play and looks good from what I've seen. Are there any plans to get this on the app once its fully up and running? Also don't know whether I'm missing something obvious but I cant see how to amend a previous entry?

 

Many thanks for working so hard on this!

Amy

[Guest Guest]

I really like this so far.

I would like to record the activities that the child has taken part in during the day so that it is not all just tick boxes, and add photos of them doing them.

This would be a great way of showing parents the things that their child has done on a daily basis rather than the observations which are more for the childs overall learning journal and to determine how the child is progressing.

A description could be added in the 'i' section, or perhaps a 'This is what I have done today'section could be added and the 'i' section left for 2 way communication between carer and parent to record information from home too.

By being able to add photo's, the relatives can see what their child has been doing while they have been at work on a daily basis, and bring to life the description of their childs day. The photos would also he evidence for Ofsted of the activities offered to the child.

It would also be good to be able to tick the areas of learning and development that are being covered during the activity and perhaps be able to analysise the areas where there may be gaps so that planning for each individual child can be tailored to the areas where more focus/learning for the child is required to move them on to the next steps.

Hope this all makes sense and would not be duplicating existing functions.

I look forward to your reply

[Helen]

Hi Amy,

Yes- it will be on the app during the autumn term. :1b

You can't amend a previous entry but you can delete it by clicking on the red 'x' on the 'i' screen. However, you can't amend a sleep check- this is for safeguarding purposes. We'll look into being able to edit the other entries, though!

 

Our second guest comment:

What you have described is exactly the function of the observations screen and the Tapestry learning journal itself! For example, you've mentioned here:

• showing parents the things that their child has done on a daily basis
• 2 way communication between carer and parent to record information from home too
• being able to add photos, the relatives can see what their child has been doing while they have been at work on a daily basis, and bring to life the description of their childs day. The photos would also he evidence for Ofsted of the activities offered to the child.
• tick the areas of learning and development that are being covered during the activity and perhaps be able to analysise the areas where there may be gaps so that planning for each individual child can be tailored to the areas where more focus/learning for the child is required to move them on to the next steps.

These are all existing functions within the main Tapestry system :1b If you need help finding these, do please send in a support ticket to tapestry.support@eyfs.info and we'd be happy to point you in the right direction.

[Emma_t12]

Hi could I be added to be a beta tester of the care diary please? Thanks!

[Lauren]

Hi Emma_t12,

 

Of course! We'd love to hear your feedback! I'll ask our developers to turn it on for you now and send you an email about it when that's done :1b .

[Lucy P]

Hi, just found out about the care diary feature today. Would love to be a tester if you are still adding people?!

[FSFRebecca]

Hi, just found out about the care diary feature today. Would love to be a tester if you are still adding people?!

Good morning, we have just switched this on for you - you will find it in the control panel settings. If you have any comments or questions please let us know! it's still in the beta phase so we're really keen to hear back from you.

[NickyR]

Hi,

 

Please could we trial the care diary?

 

Many Thanks

 

Nicky

[FSFRebecca]

Hi,

 

Please could we trial the care diary?

 

Many Thanks

 

Nicky

Good morning Nicky,

This has been enabled for you now. Keep in touch! Let us know how you get on! :1b

[ChildrenatHeart]

I've had a brief play and read the tutorial. It's a great idea and something I've been hoping you'll add so thank you.

A couple of initial thoughts:

I particularly like that you can do a group diary - really helpful when they've eaten the same food, done the same activity etc.

I'd like to be able to access a child's care diary from the 'children' page and/or their 'overview' page as well as the diary tab itself if possible

On the tutorial there is an option for publishing at the end of the day by ticking the relevant box on the settings page. What happens then? Do I have to tick something somewhere each day for these to be authorised and published or does it happen automatically at some point?

What does the diary look like for parents & can they comment on it?

I don't like that you can't put in from-until times for sleeps. The current system assumes you have immediate access to a computer (or once it's on the app a tablet/ph) in order to 'put the child to bed'/'get them up.

Thank you again for a really useful development

Rebecca

[juliebowyer]

Just looked at the Care Diary for the first time, our comments so far:

 

I agree with Rebecca above, regarding the from/to sleep times, as well as the toggle as well as wanting the ability to view this in the children's tab.

 

When we go in to edit an entry we would like to be able to edit each section before saving the child's record - the current system takes you back to all children list.

 

We have also added some of our personal meal times within the control panel however it will not let us create one called 'Breakfast'. It will however let us create 'Sunrise Breakfast'. I assume this is because Breakfast is a default item, however if this the case then where I can select it?

 

Don't want to take away from the great job you are doing :rolleyes: It does look like it will be a huge asset to us!

[FSFRebecca]

Thank you for this helpful feedback, I will pass it straight on to our fabulous team of developers ... this is exactly what the beta phase is for! :1b

[DanB]

Thanks to everyone for giving this a whirl and letting us know what you think

We have also added some of our personal meal times within the control panel however it will not let us create one called 'Breakfast'. It will however let us create 'Sunrise Breakfast'. I assume this is because Breakfast is a default item, however if this the case then where I can select it?

Hey Julie,

I think you've uncovered bit of a bug there! This should work if you enter "breakfast" with the lowercase "b". This is due to the fact that "breakfast" was added as a meal time at your setting and then deleted. Unfortunately it gets a bit confused when you re-enter an existing meal name with different case sensitivity. Apologies for the odd behaviour! This will be resolved in the coming days.

[Sarah_Budden]

Hiya

 

I love it !!

 

Will relatives recieve a notification when the diary is ready to view ? Also will we be able to add all th ebits we have to add then have a final submit when it is completed , instead of every time u save a section it can be viewed? hope that makes sense

 

Sarah x

[Laura_Clark_1495468004]

I've been trying the diary last week and unfortunately the more I used it the more I dislike..

 

When I first heard about there being a diary, I thought brilliant and thought it would be similar to the observations without the linked areas but in a separate area and maybe a feature to duplicate the diary / complete it for more than one child at once.

 

The sleep toggle I have emailed about and so have many others and I know this is already being looked at.

 

I would like parents to be able to complete a diary their end as drop off is rushed here so it's nice for parents to make notes for me to see. I know you can do this in the observation area but it's not observation information. I would like it separated.

 

Selecting a time takes time. I would rather just be able to type it in or at least beable to hold the arrow down so it scrolls through quicker.

 

I like to beable to view what I have already put in when adding further information. I know we can view what's been added but you have to go back into the relevant section to add or edit then back again to view. It takes a long time going back and forth.

 

I often do the diaries in one go at nap time and evening. It would be good to be able to add a snack and lunch at the same time without having to save one then go back out of that section and then back into do the other.

 

I think this beta has everything you need but I think overal it has been made more complicated than needed.

 

A simple forum type layout where we can input things how we like and add what we like, similar to an observation may be better and more simpler than all the different drop down menus.

 

I am fortunate to have a skilled husband who has set me up an online diary area on my website. It takes me 2 minutes tops to do each child's daily diary. On here after figuring out what was what, which I quickly did,, it takes me 10 minutes per child. I liked the thought of having my observations and diary in one place and I think it will be a massive benefit to those using paper or books but for me, at the moment, I am not sure

[Helen]

Hello Sarah and Laura,

Thank you for your feedback- we appreciate you taking the time to offer it.

I'll answer your points in turn:

 

Sarah:

Will relatives recieve a notification when the diary is ready to view ?

We didn't really think this was necessary? If parents know there's a daily diary, then they'll get into the habit of checking for it everyday. Happy to take viewpoints though!

 

Also will we be able to add all th ebits we have to add then have a final submit when it is completed , instead of every time u save a section it can be viewed?

You can click on the 'i' icon and edit the individiaul items there (sleep times to follow!)

 

Laura:

I would like parents to be able to complete a diary their end

Yes, we'll be adding this in

 

Selecting a time takes time. I would rather just be able to type it in or at least beable to hold the arrow down so it scrolls through quicker.

We'll have a look to see if there are better versions of a clock we can use.

 

I like to beable to view what I have already put in when adding further information. I know we can view what's been added but you have to go back into the relevant section to add or edit then back again to view. It takes a long time going back and forth.

We'll have a think about this one!

 

I often do the diaries in one go at nap time and evening. It would be good to be able to add a snack and lunch at the same time without having to save one then go back out of that section and then back into do the other.

We'll have a think about this one, too! As with all our development in Tapestry, there is always a very fine balance between offering lots of options and things getting far too complicated!

 

A simple forum type layout where we can input things how we like and add what we like, similar to an observation may be better and more simpler than all the different drop down menus.

Thank you for your suggestion, but for everyone who would like this type of layout, there is another who likes the way we've designed it! I'm sorry you don't like it, but we've gone for this particular design, with the individual icons, so you don't have lots of scrolling up and down to do, to find the section you need. I think possibly childminders might use the care diary in a different way to nurseries and other settings- you say you complete it in the evening? Nurseries really wouldn't complete them in the evening, but complete as they go, where time permitted. For recording care diaries for multiple childen at one time (which nurseries may be doing), the icons system is by far the better option than scrolling up and down an observation-type screen.

[Laura_Clark_1495468004]

Thank you for your time replying.

And very valid and understandable points. It's one of those things that needs to be tried and tested by different providers to get something that will eventually be very good so I will keep looking back to the diary to see how it goes but for now I will be returning to my original format.

 

One last thing though, I do agree with others that a parent email (and provider email when parent option is added ) when an diary is added would be a good thing. We have this on what I use already and parent feedback is very good. Your reply could be the same for observations in that parents would get into the habit of regularly checking for new observations.

[juliebowyer]

Thanks to everyone for giving this a whirl and letting us know what you think

 

Hey Julie,

I think you've uncovered bit of a bug there! This should work if you enter "breakfast" with the lowercase "b". This is due to the fact that "breakfast" was added as a meal time at your setting and then deleted. Unfortunately it gets a bit confused when you re-enter an existing meal name with different case sensitivity. Apologies for the odd behaviour! This will be resolved in the coming days.

Thanks Dan. The reason I deleted 'breakfast' initially was to test whether it was the word 'breakfast' or the number of meal names that the system didn't like. Looking forward to launching the system for our setting once we have found our way around confidently and minor issues are fixed.

Edited September 12, 2017 by juliebowyer

[Caroline_Pattinson]

Regarding parents receiving notifications: I have told my parents about the care diary and they have all stated that they don't want the details of every nappy change, meal, nap etc and would only like me to use it for anything out of the ordinary and as such would require a notification if I have posted anything as they wouldn't expect to check daily. It's how they use Tapestry generally: I post, they are notified and check, they don't just look at it generally.

[FSFRebecca]

Good afternoon,

It is very possible to do this on the Care Diary. You could, for example, select all the children and write a text note for them all e.g. 'Don't forget you will need to bring a packed lunch tomorrow as we are going for a our woods walk'. Then the same message will go to all the parents. If parents are in the habit of checking the Care Diary this will be helpful. Once the notifications are ready to release you will be able to notify parents when there is a new message to read.

Hope this helps

[Rebecca_Woollam]

Hi!

Just testing the care diary feature out, ive filled out our 'test childs' care diary but I cant seem to find where I can view the information we have input from the care diary and the 'parent' cant view it either. Where am I going wrong?

Can anyone help?

 

Thankyou.

[FSFRebecca]

Good afternoon!

You can see what you have input by clicking on the 'i' icon on the child's page. Parents need to have the care diary enabled for them (you do this) and you need to release it to them to read (you do this too!). When you set up the care diary (control panel) you will see a check box that says 'enabled for relatives' this needs to be ticked, otherwise they can't see it. Once you have checked this you can then decide to either have the care diary open for parents all the time or just when you have finished it for the day. If you want it open all the time you need just to 'enable it for relatives'. If you want to control when they can see it you check the third box in the set up (control panel - care diary) which says : Staff must approve relative access to entries. This means that on each child's page you will see a submit to relatives button so that you can send it off once you have finished it.

Hope that helps :1b

[AnimalDaysOut]

Hi, Could you confirm when this is due to be released from Beta please? An administrator states earlier in discussions that it will be in the app within the autumn term which is nearly complete? 

Many thanks

[EmilyTapestrySupport]

Hi AnimalDaysOut,

I'm afraid we can't give an exact time or date as to when this will available on the app. We are aware this is a much-requested feature and I will feedback to the rest of the team that this is something you would like to see added.

We will keep you updated with any progress. 

Best wishes,

Emily 

[Pennysmith]

Hi - have been playing with the care diary and think it's a good addition.  It will be more useful when on the app so staff can quickly record nappy changing.  Just wondering whether the accident/incident logs could be developed as something separate - it is good to record but would be fantastic if the accidents were then able to be analysed per group and individual child (a bit like the analysis for EYFS)

[Lauren]

Hi Pennysmith,

I'm glad to hear you're liking the care diary so far! We do have adding it to the app on our to do list, although I'm not sure when that will be ready because work hasn't started on it just yet.

Although we are nearly ready to release the accident recording functionality, there isn't an analysis screen for that just yet. We do think that's a good idea though so I have also added that to the to do list!  

Best wishes,
Lauren

[Karenscare]

Hi On the main care diary we have some children on there that do not need a care diary. how can we delete older children off and only have the children that need a care diary on the main page. Thanks 

[OlayaTapestrySupport]

Hi Karenscare,

Welcome to the forum!

In order to have only the children that need a care diary showing on the main page, you'd have to create a group for this children. This will allow you to filter your care diary section through for this specific group. 

To create the group, please go to control panel > manage groups > add group. Add all the children that require the care diary to the group through 'select children' and give the group a name - 'Care Diary' for instance!

Once the group has been created, you can click on 'filter & sort' on your care diary page, and choose the corresponding group on the 'Group' option within the filters. By clicking on 'submit', the filters will apply. 

Unless you manually 'reset filters to default', every time you log in, or leave the care diary and then go back to it, your selected filter will apply, which means that only the children that need the care diary will show. Please note that the filters are exclusive for each log in, so each member of staff will have to set up their account so the care diary filters through for the the 'Care Diary' group straight away. 

I hope this made sense, but if you have any further doubts or queries, please contact us on customer.service@eyfs.info  

 

[Karenscare]

Thank you this was a great help.

[JoeG]

I'm pleased to let you know that the Care Diary is now available for staff to use on the latest version of the Tapestry Android app (4.2.0), which should be downloadable from the Google Play Store. We are also working on giving parents access to the Care Diary via the app on both platforms, but it's not yet available for parent users unfortunately.

After you’ve updated to the latest version, please see these guides to use the Care Diary on the app:

• Adding Care Diary entries on the Android app
• Adding an accident on the Android app
• Draft Care Diary entries on the Android app
• Adding Care Diary comments on the Android app
• Viewing, editing and deleting an entry on the Android app

Please let us know how you find it and if you have any problems using it.

If you only have iOS devices, I'm afraid that the update isn't yet available for apple users, we're still working on this. If this is the case please let me know if you'd like to be contacted again when the same update is released for iOS in the future.