Guest Posted August 2, 2009 Share Posted August 2, 2009 Hi all, Our playgroup has been shut down, which has left us all devastated, all to do with paperwork and management. I have been left to sort out all accounts and 22yrs of paperwork. Please could anyone let me know what has to be kept and what can be shredded. I have allsorts, ranging from wage slips, accident/incident forms, to old insurance certificates and i have no idea what to keep to store. Thank you in anticipation for your help with this sad matter. Link to comment Share on other sites More sharing options...
Cait Posted August 2, 2009 Share Posted August 2, 2009 Oh how sad! Insurance documents are 40 years, and I'm sure someone on here once linked to somewhere about other documents. Is there any chance at all that you could re-open? Link to comment Share on other sites More sharing options...
Guest Posted August 2, 2009 Share Posted August 2, 2009 Oh how sad! Insurance documents are 40 years, and I'm sure someone on here once linked to somewhere about other documents. Is there any chance at all that you could re-open? Thanks, no, it's all done with, all equipment has been sold and 5 playleaders are out of work. I'm just trying to tie up loose ends. It's very sad, we had no warning either. Open in the morning, closed in the afternoon, a 'funding issue' apparantly. We were also told because of new day nursery opened in area, ofsted said there was plenty of provision for children!!!! Thanks for your help. xx Link to comment Share on other sites More sharing options...
sunnyday Posted August 2, 2009 Share Posted August 2, 2009 Oh how sad...... hope this helps Sunnyday Link to comment Share on other sites More sharing options...
Guest Posted August 2, 2009 Share Posted August 2, 2009 (edited) oh no how sad for you here is a recent thread that has information from others to how long to keep documents for. how long to keep documents samfrostie Edited August 2, 2009 by samfrostie Link to comment Share on other sites More sharing options...
belle06 Posted August 2, 2009 Share Posted August 2, 2009 Accident forms for 21 years A child can make a claim in there own right up until their 21st birthday Link to comment Share on other sites More sharing options...
Alison Posted August 2, 2009 Share Posted August 2, 2009 Im so sorry to hear your sad news its such a shame, theres been two playgroups closed by me and I feel likeplaygroups are a dieing breed, being phased out by childrens centres and various other early years provision I hope you manage to get ontop of all the mountain of paper work I dont envy your task. Link to comment Share on other sites More sharing options...
Guest Posted August 2, 2009 Share Posted August 2, 2009 That's really sad news....I know of one local place that has just closed and several others are low intake for September, we have two new children centres opened and they seem to be in favour at the moment..poor you..... Link to comment Share on other sites More sharing options...
hali Posted August 2, 2009 Share Posted August 2, 2009 thats really sad - im so sorry xxx Link to comment Share on other sites More sharing options...
HappyMaz Posted August 2, 2009 Share Posted August 2, 2009 This is very sad indeed - I think quite a few of us are considering our futures at the moment in the light of lower numbers/sustainability issues. I hope you get your paperwork sorted, but most importantly that you all find alternative employment. Take care Maz Link to comment Share on other sites More sharing options...
Guest Posted August 3, 2009 Share Posted August 3, 2009 So sorry to hear you news and what a shock to you all. Surely this can't have just happened in one day, issues must have been raised and not dealt with before it got to this point. I hope you can find new positions and soon. Quote: Children Documents Description Retention Period Attendance Registers 3 years after the date of register. Have just had a look at the retention of records document that someone has kindly shared, however, surely the above can't be right. You need to keep your attendance register for 6 years to comply with the Funding retention period. Correct me if I'm wrong though! Link to comment Share on other sites More sharing options...
HappyMaz Posted August 3, 2009 Share Posted August 3, 2009 You need to keep your attendance register for 6 years to comply with the Funding retention period. Is this a condition set by your Local Authority, BrendaS? Maz Link to comment Share on other sites More sharing options...
Guest Posted August 3, 2009 Share Posted August 3, 2009 Is this a condition set by your Local Authority, BrendaS? Maz We have a Early Years and Childcare Service Funding Guide. In tha back of this guide there is a sction that tells you what the monitoring team are looking for and how you comply with this. You gets marks out of 1 - 5 for each section. It states the item/subject/findings/risk/recommendations/metand risk rate. Item 1.1 is retnetion period. I thought it may be a nationwide thing but once again it may be down to our local LEA - which is Leicestershire. Why oh why can't everything be standardised for the whole country life would be so much easier. Link to comment Share on other sites More sharing options...
HappyMaz Posted August 3, 2009 Share Posted August 3, 2009 Why oh why can't everything be standardised for the whole country life would be so much easier. Because life would be too simple. Probably most LAs say something similar: I have no idea what ours says! Maz Link to comment Share on other sites More sharing options...
sunnyday Posted August 3, 2009 Share Posted August 3, 2009 Crikey .... feeling guilty now.......hope I haven't given 'bad' advice ...the info. was originally posted on here by 'teahead'......just passing it on in the hope that it might be useful......... Have to say....I don't know about 'registers' and LEA requirements....... Hope I haven't confused anyone..... Sunnyday Link to comment Share on other sites More sharing options...
Guest Posted August 3, 2009 Share Posted August 3, 2009 Im sorry to hear that I hope you get another job soon sue Link to comment Share on other sites More sharing options...
lynned55 Posted August 3, 2009 Share Posted August 3, 2009 No Sunnyday, you haven't. I think this guide is peculiar to that LA. Our LEA ceertainly doesn't use retention of records as a condition of funding. I went through all our applicatio,registration and register records a while back and shredded everything that was pre 2004 (five years). Link to comment Share on other sites More sharing options...
sunnyday Posted August 3, 2009 Share Posted August 3, 2009 No Sunnyday, you haven't. I think this guide is peculiar to that LA. Our LEA ceertainly doesn't use retention of records as a condition of funding. I went through all our applicatio,registration and register records a while back and shredded everything that was pre 2004 (five years). Phew!!! Thank you so much for that.......I was feeling very guilty.......certainly didn't want to give poor advice. Link to comment Share on other sites More sharing options...
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