This is very much like us. Most of our planning is inside our staffs heads! We do have a sort of planning meeting- as a group we go through a list of all the children a check they are on track or not, and then 'plan' any appropriate actives etc.
Our long term plan is literally a list of dates of events/festivals.
We're due ofsted any-day and I hope this is good enough 😳 At our last inspection the inspector loved the fact the staff new the children so well, and that most could answer question about any child and not just key-children. she never even bothered looking at any paperwork! I'm hoping this fits with the new EYFS ethos- with less emphasis on paperwork..... however it seems inspectors can sometimes appear to set there own agendas so who knows 😩