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Tapestry Booking System


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Hi all,

We are delighted to announce the beta release of our latest Tapestry feature, and the first part of our management system, Booking! 

We know a lot of you have been requesting a management system on Tapestry to allow you to access all your software in one place, so in an effort to get it to you as quickly possible, we will be releasing each element of the Tapestry Management System in stages. This means the Booking feature as it is now is not the final product and we will be adding lots more to it and the rest of the Management System. 

Future releases will include: capacity, staff ratios, billing & invoicing, an online register, as well as lots of smaller additional functionality as part of each feature.

We do have a roadmap of what we plan to include in each release but if you have something specific you would like to see included, please do get in touch with us at customer.service@eyfs.info. We would love to hear your thoughts!

Booking will be turned on automatically on for all accounts so you don't need to do anything in order to be able to access it but it can be turned on and off as required by a manager from the Features page on the Control Panel.

 

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Before you start using the booking system we do recommend considering how it will work with your current billing system as you will need to continue using that until the Tapestry Billing is released (and if you would like to use that of course!). 

The most important thing you need to consider when setting up Booking on your Tapestry account is your sessions. How your sessions are set up will impact the data that you can export from Booking and ultimately how this will work with your current mode of billing. This tutorial here goes into more depth about setting up your sessions. 

 

The first time you access the Booking system on your account you will be presented with a set up screen. Before you are able to start using Booking you will need to complete the three non-optional actions listed on this page: have children set up on your account (1), set your opening hours (2) and add your sessions (3). There are also two optional actions which you can complete from this page: add rooms (4) and add closures or school holidays (5).

Once you have completed the non-optional actions(1-3 in the screenshot below), you will then be able to use Booking on your account. This tutorial talks you through the full process of configuring Booking on your account.

 

2022-06-17_14-59-37.png

 

To help you with then getting to grips with the booking system itself, I've linked below are other tutorials which will talk you through how to navigate the system and how to use all the different features within it.

 

How to navigate the booking system

Setting a regular schedule for a child

Adding an extra booking or planned absence for a child

Assigning/moving children between rooms

Daily & weekly room views

Printing a register

Exporting data

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