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Booking: Daily & weekly room views


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In this tutorial we will look at the “Daily Bookings” and “Weekly Bookings” screens.

These screens show you the children you have booked in and the sessions they are booked in for. You can see this information for your whole setting, or broken down into your Rooms. There is a daily view and a weekly view.

Let’s start by navigating to these screens. Once you have clicked “Booking” in the top task bar (1), you should be on the Rooms page by default (2).

 

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From here you can specify what you would like to see:

From the top (1), you can choose between “Daily bookings” and “Weekly Bookings”

From the left-hand side (2), you can choose to see bookings for your whole setting or a specific room.

 

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Let’s look at my Daily Bookings for my Whole Setting as an example:

Down the left hand-side you will see all the children in your setting that have a booking today (1). Because we are looking at “Whole Setting”, it will also tell you what Room they are in underneath their name.

Along the top is an hour by hour breakdown of your opening times (2). You can see I am open from 8 AM to 4 PM.

The green blocks represent a session that the child is attending (3).

 

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Clicking on any of the green session blocks gives you more information about it:

 

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The Daily Bookings screen will also clearly show any holidays (1) or illnesses (2) that you have recorded for the children:

 

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Now let’s take a look at the Weekly Booking screen:

By default it will start on the Monday of whichever week you are currently in, but you can change which week you want to see by using the “From: Week Commencing” box at the top.

The table has your Rooms down the left-hand side (if looking at Whole Setting) and your days of the week, further broken down into AM and PM, along the top. Again, these are based on your Opening Hours.

 

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By default the AM/PM split time happens at 12:00 (noon). But you can change that by clicking the pencil icon here:

 

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The figures within the table indicate the amount of children in attendance:

 

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The other important thing to consider is these two options at the top: “Peak Occupancy” and “Total Children”.

Depending on what sessions you offer, these two selections might show you different things so let me explain what each one of them means.

  • Peak Occupancy is going to show you the number of children attending at the SAME time. (1)
  • Total Children is going to show you the number of children attending during the whole AM or PM period of time (2).
     

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These figures might differ if you offer multiple different sessions during the AM or PM slots.

For example, I offer two morning sessions: Morning 1 is from 8 – 10. Morning 2 is from 10 – 12. Both of these sessions fall within the AM period.

So if I have one child coming in for Morning 1, and another child coming in for Morning 2 then my Peak Occupancy is going to be 1 because I only ever have a maximum of 1 child in at any one time.

My Total Children is going to be 2 because across my whole morning session I would have looked after 2 children in total.

Keeping this in mind, select whichever option is most helpful to you and the table will automatically update the figures if needed. Please note, Peak Occupancy is the default so if you navigate away from this screen while viewing Total Children, when you come back it will have reverted back to showing Peak Occupancy numbers.

 

You can click on any of the sessions to get more details. Here you can see what I mentioned earlier:

Maximum Children attending at the same time (Peak Occupancy) is only 1, but both Adella and James are booked into today; they are just booked into different morning sessions.

 

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Go back to Main Tutorials Page

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