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Booking: Adding an extra booking or planned absence for a child


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In this tutorial we'll look at how you can add an extra booking or a planned absence. You can use the links below to skip to a specific part of the tutorial.

 

Extra booking

Planned absence

 

We'll stat by going through how to add an extra booking.

 

Extra booking

The first thing you will need to do, whether you are adding an extra booking or a planned absence, is to navigate to the 'Booking' page (1), select 'Children' (2) and then the child you would like to add the extra booking or planned absence for (3).

  

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To add an extra booking you will then need to click the 'New' button (1) and select 'Booking' (2). You can also do this from the 'Extra Bookings & Planned Absences tab, and it is the same process.

 

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You will then be able to select a session, as well as choose a start and end time (1), select a date (2), and decide whether you would like the extra booking to repeat weekly (3) - if you do this you will be able to select an end date. You will also have the option to add a note (4) which will appear next to the booking when you select to view all of your extra bookings and absences.

On the right you can access links to open the child's regular schedule, room moves or extra bookings and absences in a new tab (5). It's worth noting you will not be able to add the booking if it clashes with their regular schedule, or any other extra bookings or planned absences.

Once you are done, click the 'Create Booking' button at the bottom right (6).

 

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You should now be able to see your booking under the 'Extra Bookings and Absences' section. You can use the buttons to the right of your booking to make any edits (1) or delete it (2).

 

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Planned absence

The process for adding planned absences is very similar to adding extra bookings, so if you read the above section it will be familiar. To start you will need to go to the 'Booking' tab (1), select 'Children' on the left (2) then click the child you would like to book the absence for (3).

 

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You will then need to click the 'New' button (1) next to where it says 'Extra Bookings & Planned Absences' and select 'Absence' (2). You can also do this from the 'Extra Bookings & Planned Absences tab, and it is the same process.

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You will then be able to select the reason for the child's absence (1) - either 'Holiday', 'Illness' or 'Other Absence' - and the dates they will be absent (2). If you untick the 'Whole Day' box (3) this will give you the option to select a start and end time as well as the date, so you can use this to signify that they will be absent for part of the day. You will also have the option to add a note (4), which will appear next to the absence when you view the child's absences and extra bookings.

Once you are done, click the 'Save Absence' button at the bottom (5).

 

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You will then be able to see your absence under the 'Extra Bookings & Absences' section. If you need to edit (1) or delete (2) the absence you can do so by using the buttons to the right.

 

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