LKeyteach Posted July 28, 2016 Share Posted July 28, 2016 Hi There. Please help me out! Last year whilst doing what I am doing now - reviewing policies - one of you lovely people posted a document that listed how long we had to hold onto the rainbow of documentation that I collect. I know I downloaded and at some point during the academic year my LA also replicated the document. I know I have filed it somewhere safe but right now when I need it I am not really sure where that safe place is!!!! So if any of you are able to help; by adding link to the document or by reminding me about all those safe places I should be looking in I would be soooooooo grateful. 1 Link to comment Share on other sites More sharing options...
Wildflowers Posted July 28, 2016 Share Posted July 28, 2016 I hope this is the one your are looking for:Retention Periods for Records Dec 15.pdf 3 Link to comment Share on other sites More sharing options...
LKeyteach Posted July 28, 2016 Author Share Posted July 28, 2016 Thank You sooooooo MUCH! Link to comment Share on other sites More sharing options...
mrsbat Posted July 30, 2016 Share Posted July 30, 2016 Thank you so much for this, just spent ages searching for an up to date list Can I just clarify though.......does the above document mean that we can shred accident forms after 3 years? It would definitely free up my loft if we can lol! Link to comment Share on other sites More sharing options...
Rea Posted July 30, 2016 Share Posted July 30, 2016 Yes....well, 3 years after the child has left. We've got an empty shelf at playgroup now. So much stuff had been kept through successive managers and chairs all passing on the same instruction 'that stuff is important and has to be kept' only nobody checked!! ☺ Link to comment Share on other sites More sharing options...
mrsbat Posted July 30, 2016 Share Posted July 30, 2016 Yes....well, 3 years after the child has left. We've got an empty shelf at playgroup now. So much stuff had been kept through successive managers and chairs all passing on the same instruction 'that stuff is important and has to be kept' only nobody checked!! ☺ oh my word I am going to need a new shredder when I've got rid of the older ones then - mine go back to 1999! Thank you ::1a Link to comment Share on other sites More sharing options...
louby loo Posted July 30, 2016 Share Posted July 30, 2016 I was surprised by this too. Has it changed? I'm certainly going to have a sort out. Link to comment Share on other sites More sharing options...
lsp Posted July 30, 2016 Share Posted July 30, 2016 Must admit I thought accident forms had to kept for 20 years or something similar???? Link to comment Share on other sites More sharing options...
Wildflowers Posted July 30, 2016 Share Posted July 30, 2016 21 years and 3 months was something I learnt... Statutory requirement: 3.71.Records relating to individual children must be retained for a reasonable period of time after they have left the provision. Link to comment Share on other sites More sharing options...
mrsbat Posted July 30, 2016 Share Posted July 30, 2016 21 years and 3 months was something I learnt... Statutory requirement: 3.71.Records relating to individual children must be retained for a reasonable period of time after they have left the provision. So how do we define a 'reasonable period of time'....... How long does everyone else keep theirs for???? Link to comment Share on other sites More sharing options...
Foreveryoung Posted July 30, 2016 Share Posted July 30, 2016 I thought it was 7 years as isn't that the time frame you can claim for precious accidents? I scan mine in now then shred Link to comment Share on other sites More sharing options...
lsp Posted July 30, 2016 Share Posted July 30, 2016 It was something to do with a child reaching adulthood plus a few years? Is it more to do with Health and Safety laws or another urban myth?? Link to comment Share on other sites More sharing options...
Rea Posted July 30, 2016 Share Posted July 30, 2016 There are 'Requirements' and 'Recommendations'. We're sticking to the requirements. Link to comment Share on other sites More sharing options...
louby loo Posted July 30, 2016 Share Posted July 30, 2016 21 years and 3 months was something I learnt... Statutory requirement: 3.71.Records relating to individual children must be retained for a reasonable period of time after they have left the provision. Logically though - this is probably true of accidents requiring hospital treatment/ambulances etc . Those type I would definitely keep for the full amount of time. But I'm now thinking all those little grazed knees can go after three years. :1b Link to comment Share on other sites More sharing options...
mrsbat Posted July 30, 2016 Share Posted July 30, 2016 Well I've gone for it and started shredding - 1 very full bin bag later and a blown up shredder I still have a box jammed full of shredding to go lol! I think it would be easier/quicker to find a field somewhere and have a bonfire....... Link to comment Share on other sites More sharing options...
Rea Posted July 30, 2016 Share Posted July 30, 2016 I had a bonfire last week and have got 1-2 more to come! 1 Link to comment Share on other sites More sharing options...
Buzz Posted August 18, 2016 Share Posted August 18, 2016 I've taken on a setting this year and had the same 'oh my god moment' when finding paperwork dating back to 1989!! After collecting all the paperwork and going through it with my deputy, trying to decide how long we should keep stuff, we found the 'retention period' piece of paper last!!! Now it has been copied and put in every folder which contains old documents, just in case. My compost bins are overflowing with shredded paper!! 1 Link to comment Share on other sites More sharing options...
Stpaulsplaygroupglos Posted October 11, 2017 Share Posted October 11, 2017 Thank you for this. I was just trawling the internet trying to find out when my ever bulging cupboard could lose some trash. Link to comment Share on other sites More sharing options...
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