blondie Posted March 29, 2015 Share Posted March 29, 2015 Hi, i am looking to update some of our forms and wondered whether anyone had a letter/form for staff to sign to state that they are not deemed unsuitable to work with children, or anyone they live with and have no convictions etc., Quote Link to comment Share on other sites More sharing options...
sunnyday Posted March 29, 2015 Share Posted March 29, 2015 This was shared on this forum during the week Staff Suitability Declaration - generic.docx Quote Link to comment Share on other sites More sharing options...
Guest Posted March 29, 2015 Share Posted March 29, 2015 Hi I am a new Manager and new to the forum... I gave similar forms out last week, the only difference was that each question said 'Have you ever been cautioned or convicted' not 'Have you been cautioned or convicted' One new member of staff (Her son attends the Pre-School so we've known her for a while) answered no to all questions, only for her DBS to arrive the following day stating she has a caution for 'Battery' which as yet, is not spent (It was against an adult, but if you lose your temper and lash out???) The problem I have is that she signed it as being a true declaration. (I'm very pleased it's the Easter break) This is not the sort of problem I expected to encounter ever, let alone in my first few weeks in charge. Any thoughts would be greatly appreciated. I don't know how I can accept the 'no' answers in relation to her husband as being true? (I am also waiting for her NI number and proof of qualifications which she has lost!! Alarm bells going off but she knows alot of people/parents.....) Many thanks Sue Quote Link to comment Share on other sites More sharing options...
louby loo Posted March 29, 2015 Share Posted March 29, 2015 Hi I am a new Manager and new to the forum... I gave similar forms out last week, the only difference was that each question said 'Have you ever been cautioned or convicted' not 'Have you been cautioned or convicted' One new member of staff (Her son attends the Pre-School so we've known her for a while) answered no to all questions, only for her DBS to arrive the following day stating she has a caution for 'Battery' which as yet, is not spent (It was against an adult, but if you lose your temper and lash out???) The problem I have is that she signed it as being a true declaration. (I'm very pleased it's the Easter break) This is not the sort of problem I expected to encounter ever, let alone in my first few weeks in charge. Any thoughts would be greatly appreciated. I don't know how I can accept the 'no' answers in relation to her husband as being true? (I am also waiting for her NI number and proof of qualifications which she has lost!! Alarm bells going off but she knows alot of people/parents.....) Many thanks Sue Personally I wouldn't let her start work until it is cleared up, you need to sit down with her and have a serious discussion. There is a form from Ofsted about waivers on disqualifications which may be a good starting point. (I think someone uploaded here in the last week or so). Quote Link to comment Share on other sites More sharing options...
louby loo Posted March 29, 2015 Share Posted March 29, 2015 This was shared on this forum during the week Staff Suitability Declaration - generic.docx Thank-you for uploading that . (and to the person who put it up originally too :1b ) Quote Link to comment Share on other sites More sharing options...
mollypiper Posted March 29, 2015 Share Posted March 29, 2015 http://www.ndna.org.uk/Resources/NDNA/Public%20Factsheets/DisqualificationFS.pdf The NDNA provide this advice and disclosure to use. Quote Link to comment Share on other sites More sharing options...
HappyMaz Posted March 29, 2015 Share Posted March 29, 2015 Welcome to the forum, Sue! What a conundrum you're facing. She may not have realised that all offences will turn up on a DBS, and not just those relating to children. However as louby loo says, you need to have a talk to her and see what she says. What do her references say? I've had a similar situation before - but in this case it was something that happened way back in the person's youth and she didn't expect it to show up because it was 'spent' long ago. Trouble is, no offences are considered 'spent' when it comes to a DBS check, and she was absolutely mortified. Back then I concluded that she wasn't a risk to the children or staff and so I employed her and I don't regret it for a second. Hope this is all sorted out for you soon! Quote Link to comment Share on other sites More sharing options...
mundia Posted March 30, 2015 Share Posted March 30, 2015 Hi sue, welcome to the forum. Tough start to your management role. First, I would suggest you don't let the fact that parents know this person affect your judgement. You have a duty to recruit safely and anyone worth their place in your setting should completely understand that you need to be robust in your processes. It may well be that she is unaware what would come up on the DBS and so you need to speak to her. Regarding the national insurance number that should be on the application forms and so she should know that she would need to provide it. Same with qualifications. If she has started already you would need to explain to her that you can't count her in ratio until you have them, and give an amount of time to get them. She must know that she will need them sooner or later. Hopefully all quite innocent and she will turn out great as maz's colleague did, but if it isn't you will be glad you asked further questions. Good luck with it 1 Quote Link to comment Share on other sites More sharing options...
Guest Posted March 30, 2015 Share Posted March 30, 2015 Hi Everyone. Thank you very much for all the good advice. She certainly didn't expect the 'caution' to show up as she thought it would be 'spent' after 5 years when it's actually 6 years. However she still said 'no' to the question on the declaration which asked if you have ever been cautioned and signed it. Maybe I'm being over cautious as this is all new to me. I will speak to her. Thank you again. Quote Link to comment Share on other sites More sharing options...
blondie Posted March 30, 2015 Author Share Posted March 30, 2015 thanks sunnyday - just what i was looking for. I was advised by my development worker that I should be getting these completed termly when I do 1:1's with staff. Anyone else do these this often? Quote Link to comment Share on other sites More sharing options...
louby loo Posted March 30, 2015 Share Posted March 30, 2015 (edited) Found this - but I think its for schools ? Edited March 30, 2015 by louby loo Quote Link to comment Share on other sites More sharing options...
louby loo Posted March 30, 2015 Share Posted March 30, 2015 Waiver_application_form_early_years_provision_in_schools.doc Quote Link to comment Share on other sites More sharing options...
Guest Posted March 30, 2015 Share Posted March 30, 2015 Termly sounds a bit unmanageable! We ask our staff to complete the form annually, but it also includes a section that says they must inform management immediately if they are cautioned etc. They have to sign specifically against this stipulation. Quote Link to comment Share on other sites More sharing options...
thumperrabbit Posted April 14, 2015 Share Posted April 14, 2015 This was shared on this forum during the week Staff Suitability Declaration - generic.docx Gosh thanks for sharing this again Sunnyday and whoever posted originally - my suitability form is nowhere near as 'in depth' as this, will probably use this as my annual form. 1 Quote Link to comment Share on other sites More sharing options...
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