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Staff file - what to keep and what not to........


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Our staff file is just bursting at the seams....

I know we obviously have to keep the job application/interview forms etc, we also have a health/criminal convictions declaration form but apart from that they are just stuffed with copies of tonnes of training certificates - does everyone keep copies of these? I was thinking of creating a sheet where I can put the date of training, name of course, then I sign to say I have seen the original certificate - is that acceptable does anyone know??

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I have a sheet saying what training and how many hours for each member of staff. I now scan any certificates to pdf format and keep them on the laptop - I am trying to reduce the mountains of paperwork to pdf scans wherever I can now!

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I would still suggest a single central record recording things like identity checks, DBS, qualifications check, references etc.

Certainly one of the settings I work with was picked up on not having this centrally (so you can see at a glance) and instead having it all in individual files (so you have to get out several to check each one.

Each staff member can still have a file for supervisions/training/appraisals/absence records, return to work etc etc

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