Hi All, I have recently taken on the role of Committee Chair at a Committee run provision.
The staff in the setting have been there for a number of years, and the supervisor has been in that role for what will be 20 years next year.
I have worked in a number of roles through the years mainly working alongside the education sector.
When I received the 'Committee Information Folder' it contained pretty much zero information that was useful and I have had to start from scratch getting a lot of it.
Asking the Supervisor has been difficult and every time I ask I get a look of this isn't my job - but I don't know who else to ask.
We have major issues with finances, document retention and safeguarding. We have students, an apprentice and a regular volunteer who has development delay and they had never been asked to produce DBS checks. I raised this in our last committee meeting, and asked that we have the number of the certificate and date on file. Bearing in mind that the meeting was two weeks ago, I still haven't been given any further information and I know that the regular volunteer and apprentice still haven't produced any information at all. To make matters worse, a parent was employed for the Summer Term last year and no DBS check was made at all, she continued to volunteer and that check has only been completed in the last 3 weeks because I provided the resources for it to be done as soon as I found out.
To make matters worse, the information that was on the file for the staff was not the DBS certificate number or date, but the original application number with 'E0'. They were applied for 3 years ago, and now the supervisor cannot find the certificate information.
The Safeguarding policy that has been signed off previously by the Pre-School Supervisor (not the committee and a whole other issue) states that appropriate checks will be made prior to any role starting placement, employment and volunteering. - This is to me a clear breach of that policy.
Having spoken to the PSLA about all of the issues surrounding the pre-school, they have advised that if a lack of information continues I should threaten disciplinary action. When reading the Disciplinary Policy 'serious failure to comply with policies, procedures and legal requirements that safeguard children' is a category of Gross Misconduct - would this fall under that?
I've ruffled a number of feathers coming in and trying to do 'the right thing' and all I get back is 'well the last chair didn't tell me we needed that', or 'I've been on safeguarding courses and I've never been told that'
I know that the supervisor has never had an appraisal, and the committee has never existed as it should because it has pretty much been lead by the supervisor.
Any advice that you can give would be gratefully received!