EY2 DBS for committees

[Guest Spiral]

Hi there,

 

I had a rather confusing conversation with someone about the DBS checks, hence my question;

 

Do committee members need a DBS check as well as an EY2?

 

Thank you,

Spiral ;-)

 

[Guest Spiral]

Ignore this topic.

 

All sorted I phoned Ofsted and clarified, yes they do, but the process is through the Ofsted EY2 service and costs £7.00

Thank you :-)

[thumperrabbit]

Can this EY2 form be filled out by hand and posted to Ofsted?

 

I have been on their website, but just can't seem to find the info I need

[Inge]

F

 

Can this EY2 form be filled out by hand and posted to Ofsted?

I have been on their website, but just can't seem to find the info I need

from this conversation..http://eyfs.info/forums/topic/39837-ey2-or-not/ looks like paper is no longer accepted... it has links that may help

(not very inclusive I feel..)

[Rea]

F

 

from this conversation..http://eyfs.info/forums/topic/39837-ey2-or-not/ looks like paper is no longer accepted... it has links that may help

(not very inclusive I feel..)

Too right its not inclusive! The whole thing is driving me mad and getting me cross. 4 members of committee are attempting to do it but without me constantly reminding them, following them home and sitting them down at the computer theres not a lot I can do.

[woodlands1997]

No they all have to be done online through the Ofsted online thing now and they are quite time consuming too! So annoying!

[Guest Spiral]

I did write a quick reference procedure for future reference just so I know how it works.

 

Paper copies no longer accepted, online only, but all steps including the DBS ones must be completed.

 

Hope that helps, Spiral :-)

NEW COMMITTEE MEMBER PROCEDURE APRIL 2014.docx

[Carol]

Hi spiral

 

Thanks for sharing your clear procedure x

[thumperrabbit]

I did write a quick reference procedure for future reference just so I know how it works.

 

Paper copies no longer accepted, online only, but all steps including the DBS ones must be completed.

 

Hope that helps, Spiral :-)

Thanks so much Spiral - I have a committee member who sent off (or so she says) a paper form about 2 months ago I'd totally forgotten about it and Ofsted have not been intouch!!

I'm already struggling though

Point 2 on your form - 'EY2 Internet form access' - is this where each person has to have a login to the Government Gateway to access the EY2??

[Guest Spiral]

Sorry thumperrabbit, I'm confused about that bit too.

 

I've just typed in "ey2" on the Ofsted search bar and nothing comes up...why cant they make it all a bit clearer, after all if I can't find the correct info, how can a novice committee member? !

 

Spiral :-l

[woodlands1997]

We've just done ours, not committee members but still ey2 so would think is the same. Each individual made their own ofsted online thing and opened the ey2 on there, you then have to put in the urn to link the ey2 to the setting!

 

We couldn't complete our ey2 though without having our DBS certificate back as you have to put number on the form?

 

So we did:

DBS check online via capita

Health declaration (probably not applicable for you?)

EY2 submission on line through individual ofsted online accounts once DBS back

 

Hope that helps!

[woodlands1997]

Oh and they told me you don't have to notify by phone anymore x

[Guest Spiral]

Thank you Woodlands,

 

I did download their quick guide, but I didn't finish reading it...its only 12 pages long!

 

spiral :-)

[woodlands1997]

A really 'quick' guide then :-) I've had to phone numerous times to clarify things which takes forever but fingers crossed I think we've managed it now!!

[lynned55]

For goodness sake- this is disgraceful!! I have four committee members (and I have had to beg and plead for them) only one has her DBS, one sent her EY2 just after Xmas and we have heard nothing, the other two were sent around 3 weeks ago and nothing there. As Rea says short of going home with them and watching them do it, how else are we supposed to keep on top of it.

Are they making things even more difficult on purpose do you think?

[woodlands1997]

Did you do paper ones lynned55? As I was told in jan that paper ones wouldn't be accepted anymore? If they are online you can track through the online account x

[thumperrabbit]

Did you do paper ones lynned55? As I was told in jan that paper ones wouldn't be accepted anymore? If they are online you can track through the online account x

When you say 'on-line' do you mean through the Government Gateway OR complete Ey2 on computer and email it to them?

[woodlands1997]

The government gateway x

[eyfs1966]

i would say that I suspect Ofsted aren't deliberately trying to make things more difficult, but this is yet another example of them not really having a clue about the reality or practicality of running committee led nurseries.

[lynned55]

Well I would have to disagree with you there!! Not only did I do paper ones, but I rang Ofsted and was 'talked' through the process i.e. complete the EY2 forms, send them to us and then we will send ..... etc, etc. No mention of EY2's online or Government Gateway. To make things worse- nobody has bothered to get back to us and tell us the paper forms are a waste of time.

If I ran my preschool as they ran their organization I would be out of business within a month! They really are disgraceful.

[Rea]

I tweeted Ofsted telling them having to do the forms online isnt inclusive of parent run committee groups and asking why it changed. The reply was, I dont know why but I'll pass your comment to our policy dept. So, there you are then!

[woodlands1997]

So annoying! When I phone ofsted (as a last resort!) sometimes I am tempted to press the number for 'are you a child...' Surely they don't keep children waiting for 30 minutes :-) I have had so much conflicting info via email and on the phone I don't know what to believe, still need something clarifying but just need an hour free to phone!

[Carol]

Hi

I have also phoned Ofsted twice during this month, the first time I had to wait 35 mins and seconds time I waited 45 mins to get through. When I finally got through I was also given conflicting advice. I have done DBS online and they have now come back ;-)

[eyfs1966]

So annoying! When I phone ofsted (as a last resort!) sometimes I am tempted to press the number for 'are you a child...' Surely they don't keep children waiting for 30 minutes :-) I have had so much conflicting info via email and on the phone I don't know what to believe, still need something clarifying but just need an hour free to phone!

Tried just yesterday to get through..gave up after 20 mins. Do they actually have anyone manning the phones???????

[lynned55]

Nope, dont think they do- I gave up after 15 minutes. Goodness knows how much that cost, ringing from a mobile. I dont really know what to do now. One of the EY2 committee forms I sent will be coming off committee in June anyhow- so hardly seems worth it now. However I now have five committee members and only 2 of them have a DBS. (Is it 'a' DBS or is it 'have been DBS'd') My Chairperson hasn't, nor my Treasurer. So fed up with this

[thumperrabbit]

I'm in the same boat Lynned55; a new member sent a paper EY2 in had no response from them for 3 months until about 2 weeks ago when they returned it saying that they no longer accept paper EY2 - this committee member has been serving on our committee since Sept but leaves in July and has said they can't be bothered now - I've pointed out that we would be pulled up in the fact that she isn't DBS'd so she said she wouldn't bother to be on the committee anymore :angry: So Im still at my 1 true member.

[Guest Spiral]

I actually did an ey2 form with a committee member online yesterday.

It was surprisingly easier than the paper version, however just getting into it was difficult as I didn't realise that the bit on the right hand bottom of the 'registration and login' screen was the link to register their details. It did not tell us at the end to wait for an letter (not an email) to come back about the dbs check, but I know that is the next step.

 

As soon as they registered, the whole process took less than 10 mins.

However, I do have the same concerns about the whole process being non-inclusive....after all, we shouldn't be slaves to the internet and many people don't have access to a pc.

 

Spiral ;-)

[eyfs1966]

Ok Now i am terribly confused.Rang Ofsted to say we have a change of nominated person. Was told just to do EY2 for new nominated person (me), no mention of EY3. I tried to do my nominated person EY2 today. Got so far on screen and then was directed to capita for DBS. Filled that in, but obviously need to do ID checks. The capita website said after ID checks are submitted it might take uo to 6 weeks to get DBS through.( I was also charged £52 for the pleasure). I went back to EY2 to try to continue, only for the oncreen form to say that I couldn't proceed as I needed my DBS number. Surely I don't wait 6 weeks before being able to submit the EY2??? who is the nominated person in the meantime?

Also I do object to paying £52 for being the nominated person. I already have a fairly new CRB check taken out just before the DBS came in.

In the end I have made 3 calls to Ofsted today (my ears are ringing from the hours of waiting and listening to that dreadful music) and I have a terrible feeling that I have more calls yet to make before i get this darned nominated person situation sorted out.

Edited May 1, 2014 by eyfs1966

[woodlands1997]

Yea you can't do ey2 until you have DBS number, mine took two weeks to come through recently! I'd checks annoying too as they want the form scanned and emailed along with the photo of your id eg passport! All takes time, hope you get it sorted soon. I do wish ofsted would have a range of music rather than repeating the same one over and over :-)

[SazzJ]

Were trying to move to new premises and despite colleague undergoing a CRB check through ofsted in April 2012 the system won't accept the number because it's not a DBS check! It's a right battle so now sent off for that before continuing.

 

I have to say though I do my DBS checks through capita and take a week max and that's for people who haven't had one previously