thumperrabbit Posted October 9, 2012 Share Posted October 9, 2012 Hi all, We have our AGM tomorrow and I we need to update our Constitution as we are still running under the PLA 2005 one!! Is it just us in the dark ages? i'm thinking about updating to the 2011 constitution, just purely as we can have staff as committee members!! Can you tell Im not expecting many tomorrow?! Is anyone using a different constitution? we are members of the PLA and have their insurance but don't get much support or help from them. thank you for your thoughts Link to comment Share on other sites More sharing options...
Smiles Posted October 9, 2012 Share Posted October 9, 2012 We use the 2011 constitution from the PSLA it's the latest I believe. Link to comment Share on other sites More sharing options...
Cait Posted October 9, 2012 Share Posted October 9, 2012 Up until this AGM we've been on the 2008 one. I'll be putting the 2011 one to the meeting this time Link to comment Share on other sites More sharing options...
Mouseketeer Posted October 9, 2012 Share Posted October 9, 2012 (edited) We use psla version......well when anyone can find it that us Edited October 9, 2012 by mouse63 Link to comment Share on other sites More sharing options...
lynned55 Posted October 9, 2012 Share Posted October 9, 2012 We have our own. Really it's an old psla one but tweaked a bit to include our admissions criteria and where the money goes when we dissolve it's on here somewhere as I remember uploading it for someone else to see- doesn't say anything about staff being on committee though. Link to comment Share on other sites More sharing options...
thumperrabbit Posted October 11, 2012 Author Share Posted October 11, 2012 2011 constitution adopted due to the fact only 3 people turned up for AGM, so it's allowed 2 staff to go onto the committee to allow us to continue! Link to comment Share on other sites More sharing options...
Cait Posted October 11, 2012 Share Posted October 11, 2012 2011 constitution adopted due to the fact only 3 people turned up for AGM, so it's allowed 2 staff to go onto the committee to allow us to continue! So is that your committee then, three parents and two staff? Have your staff got named committee roles? Link to comment Share on other sites More sharing options...
thumperrabbit Posted October 11, 2012 Author Share Posted October 11, 2012 So is that your committee then, three parents and two staff? Have your staff got named committee roles? Yep that's it! 3 parents one of which doesn't have children with us anymore! one staff member is a general member, the other staff member is me as Manager and I'm the Treasurer! It's not good, everything is stacking against us as I've said before....just another thing that approaches the end of the line for us/me Link to comment Share on other sites More sharing options...
Rea Posted October 11, 2012 Share Posted October 11, 2012 We have a staff member as treasurer, dont let on to the Charity Commission! If you've updated to the 2011 constitution, does it say staff can hold officer roles? If not, be careful of what you tell the charity commission and the PLA. I gave a list of names with roles assigned to the charity comission but the reality is a slight bit different. Link to comment Share on other sites More sharing options...
Conker Posted October 11, 2012 Share Posted October 11, 2012 We have a staff member as treasurer, dont let on to the Charity Commission! If you've updated to the 2011 constitution, does it say staff can hold officer roles? If not, be careful of what you tell the charity commission and the PLA. I gave a list of names with roles assigned to the charity comission but the reality is a slight bit different. 1 Link to comment Share on other sites More sharing options...
thumperrabbit Posted October 11, 2012 Author Share Posted October 11, 2012 We have a staff member as treasurer, dont let on to the Charity Commission! If you've updated to the 2011 constitution, does it say staff can hold officer roles? If not, be careful of what you tell the charity commission and the PLA. I gave a list of names with roles assigned to the charity comission but the reality is a slight bit different. Thanks for the tip Rea, will swop roles around for 'the powers that be' Have checked you're right staff shouldn't be officers, but Treasurer is one role we haven't been able to get filled for about 8 months before this AGM, as 2 people gave up after a couple of months of trying to do it. I was fed up of not knowing if people had paid or how much money we did/didn't have, so ended up doing it myself Link to comment Share on other sites More sharing options...
Cait Posted October 11, 2012 Share Posted October 11, 2012 Shh. I have always done it. It's one aspect of the preschool I really don't want to lose control over. I have a nominal treasurer though. 1 Link to comment Share on other sites More sharing options...
Rea Posted October 11, 2012 Share Posted October 11, 2012 You need look shocked conker, imagine how shocked I was when the CC used the words unauthorised, disolve and pay back! Seriously, if you value your setting, keep little details under your hat. Link to comment Share on other sites More sharing options...
Cait Posted October 12, 2012 Share Posted October 12, 2012 Yes I have had a similar discussion and started back-pedalling furiously! They are seriously scary people! Link to comment Share on other sites More sharing options...
lynned55 Posted October 23, 2012 Share Posted October 23, 2012 They threaten all this yet, there are settings on there whose accounts have been missing for years Link to comment Share on other sites More sharing options...
Rea Posted October 23, 2012 Share Posted October 23, 2012 Yes, I looked once at all the charities in my area who were late with the accounts, 100's wouldnt be far from the mark. I didnt feel so bad then or now, they should have been in at the end of August but we havent even taken them to the accountant yet! Link to comment Share on other sites More sharing options...
Cait Posted October 23, 2012 Share Posted October 23, 2012 I got mine all balanced beautifully half way through August, only to have a parent text to say she'd paid her September fees while she remembered! AARGH!!! put my end of year figures out! So now I'm just going to have to put 'Money prepaid for 2012-13' or something at the end! sigh. Link to comment Share on other sites More sharing options...
thumperrabbit Posted October 24, 2012 Author Share Posted October 24, 2012 I got mine all balanced beautifully half way through August, only to have a parent text to say she'd paid her September fees while she remembered! AARGH!!! put my end of year figures out! So now I'm just going to have to put 'Money prepaid for 2012-13' or something at the end! sigh. WOW - she's keen, I WANT that parent 1 Link to comment Share on other sites More sharing options...
Cait Posted October 24, 2012 Share Posted October 24, 2012 Chortle Link to comment Share on other sites More sharing options...
Smiles Posted October 31, 2012 Share Posted October 31, 2012 Using the PSLA 2011 constitution . Can we legally change parts of it to suit us? . Link to comment Share on other sites More sharing options...
Rea Posted October 31, 2012 Share Posted October 31, 2012 Using the PSLA 2011 constitution . Can we legally change parts of it to suit us? . Honestly I dont know how you go about it, but the constitution itself will probably have the answers. Committee meeting with agreements and such, I dont think the process is designed to be difficult. We're going to be adopting the 2011 at our upcoming AGM, does it differ much from the 2008 one? I could sit and read them borth and compare but I have a headache Link to comment Share on other sites More sharing options...
Smiles Posted October 31, 2012 Share Posted October 31, 2012 Rea. It doesn't say about changing it . We have just adopted it in the past at our meetings as we're members of the PSLA. 2011 allows staff members to become committee members , few other changes they are compared on the PSLA website if your a members. Briefly our problem is we had our AGM and several parents came forward and voted on as a group, , a couple were undecided but have since said they would like to but constitution states we can only co op 3 members on but we have four possibly five but having struggled o much in the past to recruit members I really don't want to say no to these people joining the committee. Smiles Link to comment Share on other sites More sharing options...
Rea Posted October 31, 2012 Share Posted October 31, 2012 I understood that a co opted member is one who isn't a parent or family member. At our AGM we are going to accept the vicar as a co opted member purely because we can't get parents to join. You need 3 officers and up to 10 others i think. You can accept your parents after the AGM if you call an extrodinary general meeting but I'd need to check that. Failing that you could change the minutes to say they all joined at the same time! Link to comment Share on other sites More sharing options...
thumperrabbit Posted November 1, 2012 Author Share Posted November 1, 2012 I never, ever say no to a new committee member, what ever time of year!!!!! In fact for every committee meeting I always ask for newbies to come along and join. If they do I just add them to the charity commission web-site and get them CRB'd The main reason we adopted 2011 was due to staff being able to be on committee, I think there is something about cheques of certain amounts only needing 1 signatory but we are still carrying on getting 2 - I'm not going to do anything about changing const so say so though...too much hassle Link to comment Share on other sites More sharing options...
lynned55 Posted November 5, 2012 Share Posted November 5, 2012 Smiles, you can only change the constitution by whatever means your constitution states must be used. Bear in mind that if you change the PSLA constitution then it will no longer be a PSLA one but your unique one. I think you will have to call an Extra Ordinary meeting to change it, I cant remember exactly with out re reading it. Does that make sense? Link to comment Share on other sites More sharing options...
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