Guest Posted November 27, 2011 Share Posted November 27, 2011 hi this is the first xmas party i have organized so i was wondering how everyone else did them? we wanted to do a party for all the children 46 but as we are only registered for 26 per session we are not classing the party as a session and parents have to stay with them does this sound about right? thanks Quote Link to comment Share on other sites More sharing options...
hali Posted November 27, 2011 Share Posted November 27, 2011 i used to do one party in the morning and one in the afternoon as we were registered for 25 Quote Link to comment Share on other sites More sharing options...
lashes2508 Posted November 27, 2011 Share Posted November 27, 2011 hi this is the first xmas party i have organized so i was wondering how everyone else did them? we wanted to do a party for all the children 46 but as we are only registered for 26 per session we are not classing the party as a session and parents have to stay with them does this sound about right? thanks we don't have that problem as we have low numbers this year but in my previous place we still had one party for all the children but all staff were present that day so ratios were correct, to be honest it was never queried by supervisors or parents or authorities so i assume it is allowed as a special event , might be worhth checking tho unless someone wiser knows Quote Link to comment Share on other sites More sharing options...
louby loo Posted November 27, 2011 Share Posted November 27, 2011 We hold the party in session time. Same numbers as you (more or less) We used to ask parents to stay - but to be honest we find it easier without them there Therefore we now inform ofsted of our plans for a 'one off event' day. We fully risk assess and sent a copy to ofsted. They have always been happy (so far!) with this. We ensure our ratios are still correct - acutally usually well over, and we have only 2-3 parent helpers that deal with the 'catering side' of the party. xxx Quote Link to comment Share on other sites More sharing options...
Guest youngrisers Posted November 27, 2011 Share Posted November 27, 2011 hi there. we hold our party off site with all staff attending and some parents who wish to come and assist in our local hall. makes life easier all round. The children love seeing one another and we share the tasks like entertaining and feeding all 48 children. Father Christmas makes an appearance every year as by magic and remembers every child too!so special and so perfect to end the term.have a special party and enjoy..... Quote Link to comment Share on other sites More sharing options...
finleysmaid Posted November 27, 2011 Share Posted November 27, 2011 omg...we have always held our christmas celebrations off site but because we are now in a large building can do it in house this year....didn't even think of telling ofsted...better ping an email off tomorrow...thanks for the nudge evryone Quote Link to comment Share on other sites More sharing options...
Inge Posted November 27, 2011 Share Posted November 27, 2011 may also be worth a call to insurance company as well, so long as you let them know we never had a problem with them saying Ok we too only had a couple of parent helpers, usually one or two who asked to help as we found it so much easier with just children and staff, with all staff in we were always well in ratio.. we have also done the offsite way too, no hassles private party with invites.. Quote Link to comment Share on other sites More sharing options...
Guest Posted November 27, 2011 Share Posted November 27, 2011 We officially close for christmas the day before our childrens party so it effectively becomes a private event. We hold one am and one pm and the parents only attend for the last bit when santa visits. Quote Link to comment Share on other sites More sharing options...
finleysmaid Posted November 27, 2011 Share Posted November 27, 2011 thanks inge i know the insurance is fine as have spoken to them about something similar before...i am always amazed at how often i have to ring ofsted nowadays ...do they not get fed up with all these calls? i'm sure schools dont have to jump through the same hoops Quote Link to comment Share on other sites More sharing options...
Guest Biker Posted November 27, 2011 Share Posted November 27, 2011 We always have two parties one for the morning and one for the afternoon children. That way we stay within our ratios.We dont ask parents to help but do ask them to contribute some party food. We usually invite them to come for the last half hour as Father Christmas comes to visit. Have fun Biker. Quote Link to comment Share on other sites More sharing options...
SueFinanceManager Posted November 28, 2011 Share Posted November 28, 2011 Maybe more suggestions in this recent thread Ey Funding Issues Over Parties / Events Sue Quote Link to comment Share on other sites More sharing options...
anju Posted December 5, 2011 Share Posted December 5, 2011 I rang Ofsted today re going over our registered numbers but staying in ratio for a 2 hour party. They said it's fine, just email with date, time etc & they'll send a letter out. Quote Link to comment Share on other sites More sharing options...
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