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June Newsletter Hi, everyone. I hope you’re all well. We’ve got lot to tell you about this month so here we go! TEC Earlier this month we held our fourth Tapestry Education Conference. This one focused on parental engagement and we heard from speakers Jamel Carly, Suma Din and Janet Goodall (EdD), with guest host Tom Harbour from Learning with Parents. If you didn’t manage to join us for the live event, don’t worry! You can watch the full recording and download any supporting materials here. Android and Fire Update Earlier this month you may have noticed your Android or Fire app update. And if not, you can manually update it from the Google Play or Amazon store. The new version number is 4.0.3 The update includes a few new features and improvements: · Add and view flags Adding flags is just for staff members, but you can decide if you want relatives to be able to see them too when you turn on each flag set. · Record audio clips and attach those to observations · Switch between separate Tapestry packages This is a feature for you if you have multiple Tapestry logins e.g., if you have children at two different schools/settings or you are an educator covering multiple year groups and each year group at your school uses a different Tapestry account. It stores a list of the accounts you’ve recently logged into on the device you’re using and lets you access the PIN screen of any of them. You can choose which account you want by clicking on the new ‘switch school/nursery/childminder’ button. · Reply to observations with an observation This new button at the bottom of observations lets you create a new observation and have it automatically linked to the observation you’re replying to via ‘page links’. Birth To 5 Matters on Tapestry For those of you already using the new flag system for the upcoming changes to the EYFS this September, you may have noticed some new flags and reference material appear. This is to include the non-statutory guidance document “Birth to 5 Matters” in the current flag system. The additional aspects within Birth to 5 Matters are now available to select as Flags; they are nested within the original area flags: As well as these new flags, you will also notice additional ‘reference material’ which relates directly to Birth to 5 matters appear in the Reference Material box on the right-hand side. The Reference Material box now also appears when you make a Reflection, whereas before it was only visible while making Observations. A Change of Name – EYFS 2021 We have changed the names of a few things on Tapestry this month. This was to reflect the correct year the EYFS reforms came into official use, and also to include the Birth to 5 Matters document alongside Development Matters. Below is a list of what has changed: The flag sets will now be called: - EYFS 2021 (rather than Development Matters Guidance 2020) - ELG 2021 (rather than Early Learning Goals 2020) - CoETL 2021 (rather than CoETL 2020). The Areas of Concern screen will now be called ‘EYFS 2021 Areas of Concerns’ (rather than DM 2020 Areas of Concerns) and that will be found under EYFS 2021 in the tracking tab (rather than under DM 2020). The EYFSP form will be called ELG 2021 EYFSP and will be found under ELG 2021 in the tracking tab (rather than ELG 2020). This won’t impact any data you’ve collected using those features up to now. The New Thoroughness Screen We have a new monitoring screen for the EYFS 2021 framework, with a focus on thoroughness. It shows you how many observations and reflections have been flagged with each of the EYFS 2021 flags for each child. We strongly support the idea that practitioners do not need to make lots and lots of observations and we do not expect educators to try and reach a certain number in each aspect. We do still think that having a screen like this will be beneficial to educators though. It will allow you to quickly see if you’ve made fewer observations in specific areas, giving you the opportunity to investigate why that might be and ensure your curriculum contains rich experiences tailored to your children. Another example of why this screen might be useful to you is if you see a wide disparity in the amount of observations for certain areas, which might highlight a lack of confidence in your staff. This can guide you to more specific CPD options. EYFS 2021 Report Format We have a new report template: EYFS 2021. It is very similar to the existing EYFS report template, but it does not have the age band and refinement assessment information, leaving only free text boxes for notes and next steps for each area of learning. The ‘Child’, ‘Details’, ‘CoETL’, ‘Additional Information’, ‘Child Voice’, ‘Relative Contribution’, ‘Signature’, and ‘Media’ sections all remain. It will automatically appear in your list of available templates as long as you have the ‘EYFS 2021’ flags enabled. Payments: If you wish to pay for Tapestry by cheque or BACs please can we remind you: Cheques should be made payable to ‘The Foundation Stage Forum Ltd’ and NOT Tapestry or the early years foundation stage forum. BACS – we moved our service provider for our banking in October 2019 and our bank is now HSBC sort code 40 18 22 / Account no 42445565 Our old bank account with Lloyds will be shut soon so payments made to that account in error will not be processed. If you need further information, please email the finance team on bacs@eyfs.info If you do not deal with finance in your setting, please ensure this information is passed to the finance team so they can make sure their records are up to date. Updating your contact details With the end of year fast approaching and staff potentially moving on, we encourage you to take 1 minute to just review the contact information you have set on your Tapestry account. It’s important to keep this as up to date as possible! A manager can find this information by going Control Panel > Settings > Contact Details. You will have two options: A contact email for us to use to contact you if we need to and a contact email address for relatives to use. Only the former is compulsory. That’s it for June! Have a lovely July everyone. As always, if you have any questions you can reach us on customer.service@eyfs.info
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In this tutorial I am going to show how the Thoroughness screen for EYFS 2021 works. There are two screens: Individual and Group View. Please note, only Observations and Reflections that use the flag set "EYFS 2021" will be included in this screen. Also, do be aware the EYFS 2021 flag set was formerly called 'Development Matters 2020' on Tapestry. This was updated to incorporate the Birth to 5 documentation. The Thoroughness screen was designed to help you see you an overview of your provision, ensuring you are providing broad and rich opportunities across the 7 areas of learning. It's also a useful screen if you want to navigate to all the specific observations you have made in certain areas. Let's look at the Individual view first. If you want to see how the Group View screen works, just click here. Individual View To navigate to the Thoroughness screen you will first need to click on Tracking (1), then EYFS 2021 (2) and then "Individual View" underneath Thoroughness (3). Here you will see this screen where you will first need to select a child (1). You can also specify a period of time the screen shows data within (2). Either one of your assessment periods, the full history or a custom time period of your choosing. Once a child is selected, you will see the screen below. As you can see, this shows you the 7 areas of learning and the aspects within on the left hand side. Down the right hand side you will see amount of Observations in each of the areas/aspects (1). And, if you have Reflections enabled, a similar column for these (2). The number in each row denotes how many Observations/Reflections have been flagged with that specific flag. As you can see, Abby has one Observation using the "Understanding the world" flag (1) and one Reflection using the "Communication and language" flag (2). Clicking on any of these numbers will show you a pop up box with the title and some of the notes included in the Observation or Reflection. If you want to see more information, you can click the title of the post and it will open it, in full, in a new window. Similarly to other screens on Tapestry, you can export this one as a PDF or a CSV using the buttons near the top (1): Group View To get to the Group View screen, follow the first few steps as before. Go to Tracking (1), then EYFS 2021 (2) and then click Group View (3) Once on this screen, you will see the following options. As before, you can select the period of time that this screen pulls data from (1). You have the usual filtering options for the children: Cohort, Group, Key person etc, which you can select by using the drop down menus (2) You can reset all those filters if needed by clicking the "Reset filters" button (3). And you can export this screen as a CSV or PDF by using these buttons (4) If you scroll down you will see your results below: As you can see, the areas and aspect of learning are listed down the left-hand side of the screen (1) and the names of your children are listed across the top (2). You can use the top scroll bar to move across the list of children. Again, similar to the individual view, this will show you the amount of Observations (and Reflections if enabled) that each child has for each area/aspect. Clicking on any of the blue links (3) will show you more detail and you can navigate to each post which includes this flag for more detail. Go back to Main Tutorials Page
