where and when do you complete learning journals

[Wildflowers]

This may be the end of learning journals... We don't have time do to them whilst with the children and I'm paying staff for every hour they work, so we can't do them. We haven't had Ofsted inspecting since we started working with a tracking system only, but they have told me that learning journals aren't required.

[Mouseketeer]

Skippy , I'm also trying to get to grips with this 'data protection' or more specifically this ico.org.gov registration, I can answer 'Yes' to the exemption questions ie non profit making (reg charity), any profit used for organisation but the statement 'as long as the profit is not used to enrich others' is pretty vague, So trying to find out if paying staff comes under 'for the use of the organisation' or 'enriching others' (even if not by much) ....does anyone know the correct answer to this ?

[Wildflowers]

In another thread it was concluded that all early years settings need to be registered with ICO because we hold information about other people.

[Mouseketeer]

 

This is taken from their are you exempt .....

 

Are you a not for profit organisation that qualifies for an exemption?

•  

  Yes

•  

  No

Answer ‘Yes’ if your organisation was established for not-for-profit making purposes and does not make a profit. You can answer ‘yes’ if your organisation makes a profit for its own purposes, as long as the profit is not used to enrich others. You must:

• only process information necessary to establish or maintain membership or support; and

only process information necessary provide or administer activities for people who are members of the organisation or have regular contact with it; and

only share the information with people and organisations necessary to carry out the organisation’s activities. Important - if individuals give you permission to share their information, this is OK (you can still answer ‘yes’); and

only keep the information while the individual is a member or supporter or as long as necessary for member/supporter administration

[Mouseketeer]

My email back confirmed that paying wages is not 'enriching others', so we do meet the exemption criteria......so now the question is do I just register because I can ? I still don't quite get what you gain by being registered, is it like an insurance ?

[Wildflowers]

The thread is called 'Registered with ICO?'. Mid way you can read what some settings have been informed.

[finleysmaid]

if you keep any information about staff or photographs of children...or i would suggest tapestry or prams users then i think you must register (good question about what you get ....must check that one!)

we were told by our lea that we must register. A school in the north of england was sued because it did not protect it's data and was not registered so i assume it gives you some protection...but to be honest not sure....i was just told to do it! (not like me not to question it ...must have slipped through the net!)

[finleysmaid]

here you go...sounds like a stick organisation rather than a carrot one!!

Legislation

Read the full text of the Data Protection Act 1998, the Privacy and Electronic Communications Regulations 2003, the Freedom of Information Act 2000, the Environmental Information Regulations 2004, and the INSPIRE Regulations 2009.

Taking action

Read about what we can do, and policies and codes of practice about our enforcement activity.

Register of data controllers

The ICO maintains the public register of data controllers, which includes names and addresses of data controllers and a description of the kind of processing they do.

Audits, advisory visits and self assessments

The ICO works with organisations to improve their processing of personal data through audits, arranging advisory visits, a self assessment questionnaire and data protection workshops. Read summaries of these reports.

Handling concerns and complaints

Each year we receive tens of thousands of enquiries, written concerns and complaints. Read about how we deal with them, including case stories.

Monitoring compliance

The ICO monitors and issues reports about the timeliness of organisations responding to freedom of information requests as well as the adoption and operation of the model publication scheme across the public sector.

[Mouseketeer]

Thanks finleysmaid .....I get what it does for itself and everyone else but not actually what its going to do from me, found the thread Woodlands mentioned 'Register with ICO' it is quite amusing and no one is any the wiser on that, just mainly says they've been told to and you get a certificate for your yearly contribution, and 2 people phoned and told pre-schools have to, I emailed, asking the question and pointing out i was the manager of a Pre-school and was told I don't need to ......are they actually going to turn up and make sure I'm protecting data ? :blink: <_< :wacko:

Edited August 14, 2014 by Mouseketeer

[SueJ]

Apparently they do audit visits, advisory visits, workshops and help you self assess your organisation to ensure that you have good personal data protection practices - whether they charge for this I don't know

 

http://ico.org.uk/for_organisations/data_protection/working_with_the_ico

As a small business I am registered (£35.00) a year because I have to be as I keep records on children and staff including addresses, bank details etc.

[finleysmaid]

Thanks finleysmaid .....I get what it does for itself and everyone else but not actually what its going to do from me, found the thread Woodlands mentioned 'Register with ICO' it is quite amusing and no one is any the wiser on that, just mainly says they've been told to and you get a certificate for your yearly contribution, and 2 people phoned and told pre-schools have to, I emailed, asking the question and pointing out i was the manager of a Pre-school and was told I don't need to ......are they actually going to turn up and make sure I'm protecting data ? :blink: <_< :wacko:

the problem mouseketeer is if any data is stolen and falls in to hands it shouldn't apparently!

[Mouseketeer]

Well I've registered.....but still don't really know why ....maybe I'll find out now

[Guest]

Our learning journeys stay in the setting. We get 1 hour a week to update them, then we try and fit in extra time in the school holidays if needed as we're very quiet in the holidays.

 

I do, however, take my observations home to code up and prepare to go in their folders. They only use a first name and there's no personal details on them. My manager knows I do this and has never told me to stop doing it. It helps me to not fall behind on my folders as I find the coding part the most time consuming.