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Scanning Documents


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We are just about to move into our new room at the local school. Wonderful yes, storage, no.

I am wondering if it is legal to scan all the old documents that you need to keep and have them on a disc instead of actually keeping then physical bits of paper. Anyone done that?

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I guess it would depend upon what the documents are. The only problem I can see is that electronic images can be easily manipulated whereas it is more difficult to tamper with a paper version. I would be inclined to keep anything relating to employment (particularly where there have been issues) and accident & incident reports. What else do you have?

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Gosh I wouldn't like to start scanning in all the documents we have to keep. Even if I only did the last 10 years, combined with the current day to day ones, I honestly think it would take..... well I cant imagine how long it would take to scan it all in weeks and weeks!!

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