OlayaTapestrySupport

The new Cherry Garden Monitoring Screen is now live! This screen helps educators reflect on their learners' engagement and progress while adapting their provision to support every child confidently. As your children and provision develop, Tapestry builds a timeline of the actions taken so you can evaluate the impact of your adaptations. Learn how to use the Cherry Garden Monitoring Screen Find out more about the Cherry Garden Branch Maps, a flexible SEND assessment tool

Attendance reports for children are now available as part of Tapestry's Nursery Management System! Set a custom date range, filter by room, and easily view a child's: Number of days booked Number of days attended Attendance % Absence % Number of illness days Number of holidays 'Other' absences You can also export the data into CSV for your records.

You can now export a child's absences! This might be especially helpful for auditing purposes, for example. You can export it for: A specific child A specific room All your children And it will include inactive, enrolling and partially deleted children. Check out how to export child absences.

You can now generate and send invoices in bulk - save even more time with Tapestry's easy-to-use Nursery Management System! You'll spot a 'bulk invoice' button in your 'Invoices' area:

As part of our continuous effort to further develop Tapestry's Nursery Management System we have recently released a new feature: The weekly room view now forecasts available spaces, so you can easily manage your occupancy and offer ad hoc sessions to the families in your community.

We have released an update for Android users. This is a small update without any new features, but it should improve your overall experience with the app.

Parents and carers with active Tapestry profiles can now easily export and download PDF copies of their children’s journals directly from their accounts — no need to rely on a manager anymore! This update is designed to make things easier for you, reducing your workload when a child’s time with you comes to an end. Exporting journals now becomes one less task on your to-do list. Plus, with this feature, parents can customise their PDF export with specific dates, observation types, and more — giving them the flexibility to order a professionally printed journal that’s tailored exactly to their liking. Want to find out more about this feature? Discover what this means for you.

Parents and carers set as bill payers on Tapestry can now easily access their invoices and account balances directly from their account. What does this mean? Bill payers will be able to view their invoices both from the browser version of Tapestry and the app. The statement will clearly display how much they owe or any credit they have. They’ll be able to download a PDF copy of their invoice. They’ll be able to see any previous charges and payments. You can share the below tutorials with parents and carers through a Tapestry Memo to let them know about this: Receiving and viewing invoices through Tapestry How to view invoices on the iOS app How to view invoices on the Android app

This is a development of Tapestry Invoices, part of our ever-growing management system tools. Invoice Discounts allow you to: - Create custom discounts - Add them to your children's billing profiles - Apply to: Regular schedules Extra bookings Extra charges What's best, once added to a child's billing profile the discount will be automatically applied in all new invoices. If you want to stay up to date with further nursery management tool developments, sign up to our newsletter.

You can now add a body map whenever you create an accident entry from the browser version of Tapestry or the Android app. Simply select ‘add body map’, circle the injured area, and save! You can learn how to add Body Maps below: How to add a body map to an accident entry Adding body maps to accidents on the Android app

The latest update to the Android/Fire app update is now out (version 4.1.2 ). This is for those of you using the Tapestry app on Android devices and Amazon Fire devices. You can now use the Android and Fire Tapestry apps to add assessments to your observations using any of your Bespoke Frameworks. This update also contains quite a few bug fixes meaning your experience with the app should be smoother and generally better. We are also ending support for Android 4.4 (and below). If you are using Android 4.4 or below you will still be able to use any previous app versions, but will not be able to update to 4.1.2 or any future upgrades. Some of you will be automatically upgraded to it and some of you will need to upgrade yourself from the Play Store. Please note that the release will be rolled out over the next few days, so if you are set up for automatic upgrades this might not happen for a couple of days.

Hi TheLittleFirefly, First of all, thank you so much for your patience so far. We are very excited to confirm that Phase 1 of Tapestry's Management System is coming in Summer 2022. This 1st Phase will include a Booking system, so you can book your children in on your custom-made rooms/sessions. From this Booking system, you will then be able to generate a register for each room/session and print it out for attendance records. Digital registers will follow shortly after Phase 1. All Management System features will be completely free to all Tapestry accounts. We will be announcing the release of Phase 1 and all other phases through our usual channels: The change log Our Twitter account @Tapestry_FSF Our Facebook page Tapestry Online Learning Journal The coloured boxes in the tapestryjournal.com login page A yellow banner inside all manager and staff Tapestry accounts The subsequent Tapestry Newsletter (you can register to receive these directly in your inbox) So please make sure you follow us on SM, bookmark the change log, subscribe to the newsletter or keep an eye on the login page coloured boxes 😊 Best wishes, Olaya

Hi paulkerton, First of all, welcome to the Forum! I am afraid that it is not possible to set 'staff view only' as the default option. However, staff members can simply update this from the options box as they create the observation. As it stands right now, all observations will be automatically set to 'not in journal'. If you want the actual assessments that you might have added to these observations to count towards your monitoring screens, then that is possible. All you need to do is go to control panel > settings > summative assessments > and then tick the box at the top that reads 'Include assessments from unapproved observations'. Do make sure to save the changes! From then on, assessments from unapproved observations will feed through to the monitoring screens, and you will still be making sure that relatives do not see these observations until you are ready to publish them. Would this work for you? Best wishes, Olaya

The EYFS 2021 flags allow you to select areas from the new Development Matters in purple (1), and aspects from the Birth to 5 Matters guidance documents in gold (2). Anyone who takes out a new Tapestry subscription on or after the 27.09.21 will find that the Birth to Five Matters guidance is turned off by default when they go to enable the EYFS 2021 flag set, and can choose to enable it there and then. However, those of you who purchased your Tapestry account before 27.09.21 will have both the new Development Matters and Birth to 5 Matters guidance turned on. We aware that many of you are only using the new Development Matters curriculum guidance and would prefer not to see the Birth to 5 Matters aspect flags or reference material. It is also possible that you have changed your mind regarding the Birth to 5 Matters guidance, and would like to enable it or disable it. This tutorial will show you how to enable and disable the Birth to 5 Matters guidance, which will determine whether the Birth to Five Matters flags and reference materials appear when you create posts. For this, navigate to your profile's drop down menu (1) > Control Panel (2) > Settings (3) > Flags (4). Once here, select EYFS 2021 (5). Click or tap on 'Configure' by the EYFS 2021 flag set. This will trigger a pop up box, which will allow you to tick or untick the 'Include Birth to 5 Matters aspects' option, depending on whether you want this on or off. Do remember to save if you make any changes. And that is all! You can change this option at any time. Go back to Main Tutorials Page

Hi all! The new EYFS became statutory in September 2021 and here at Tapestry, we support the way the EYFS is changing, moving away from data-centred assessment and towards a child-centred approach. Here is a little snippet of how the EYFS 2021 has been added to Tapestry and what it looks like. N.B. Please note that the new EYFS will not automatically appear on your account and the old EYFS framework will not automatically be hidden. To start using the new EYFS you will need to manually enable it on your account. Let me go into more detail on the changes we have made and what this means for you, your setting and your provision. These are the questions we will be answering in this post, you can click on the titles to jump straight to that section: How have you adapted Tapestry to respond to the EYFS changes? How can I start using the changes you've made? What’s the difference between the EYFS 2021 flags and the ELG assessment framework and flags? I want to use the Development Matters/Birth to 5 Matters guidance. How can I do that? Why can I still see the old aspects when using the EYFS 2021 flags? Can I use the flags on the apps? How can I monitor my children with the EYFS 2021 flags? How can I baseline my children? How can I show progress to the leadership and management team? Can I still use Tapestry to write reports? What should I do with the old EYFS framework? Further supporting resources How have you adapted Tapestry to respond to the EYFS changes? Following regular conversations with the authors of Development Matters and the Birth to 5 Matters guidance, we have implemented the new Flags system which reflects the ethos of these documents. No longer needing to assess each observation, staff can flag each observation or reflection with the appropriate areas of learning or aspects. These flags will feed the new Areas of Concern screen, which collects all the flags for each child, and together with accompanying reference materials from the Development Matters and Birth to 5 Matters documents, helps educators to quickly identify children who may need support to access the provision provided. We have also developed the Thoroughness screen, which shows you how many of each child’s observations and reflections have been flagged with each of the EYFS 2021 flags. You can read more about these screens further down. How can I start using the changes you've made? A manager can enable the EYFS 2021 flags by logging in to their account through the browser version of Tapestry, then accessing Control Panel > Settings > Flags. You can enable all the available flags in bulk or click on ‘configure’ by those you wish to use. Here's a tutorial just in case! When you turn the EYFS 2021 flagset on, you will also turn the corresponding monitoring screens, the dedicated report template and all the reference materials for both observations and reflections on. More on this further down. Watch Olaya enable the flags on their account. Once you have enabled the new guidance, you may notice it looks slightly different. Instead of selecting an area, then age band and then ticking off statements within that age band, you now only have the option to select the 'flag' that relates to that area of learning. You will also notice a section for reference material. This updates depending on the areas that you have selected, and if you have already selected a child, the age of the child will also determine which reference material you see first. Here you can see Ben using the EYFS 2021 flags when adding an observation. What’s the difference between the EYFS 2021 flags and the ELG assessment framework and flags? The key thing to know is that these have been designed to be used at different points in the year. The EYFS 2021 flags should be used throughout the year to flag observations as being about a specific Development Matters area and/or Birth to 5 Matters aspect. These flags will feed the new Areas of Concern screen, which collects all the flags for each child, and together with accompanying reference materials from the Development Matters and Birth to 5 Matters documents, helps educators to quickly identify children who may need support to access the provision provided. The ELGs are an assessment point at the end of the Reception year and should only be used then. The authors of the above guidance were very clear that settings should not be using the ELGs throughout the year, so the guidance materials that appear when using the EYFS 2021 flags do not lead directly into the ELGs. You can still enable and use the ELG 2021 flags(in the same way as you enable the EYFS 2021 flagset) and you will be able to flag observations with each of the ELGs. This should really only be carried out towards the end of the reception year, in preparation for completion of the EYFSP, and not used as a monitoring tool throughout the reception year. Controlling which assessment frameworks are enabled on your account I want to use the Development Matters/Birth to 5 Matters guidance. How can I do that? The EYFS 2021 flags expand to include the additional aspects used in Birth to 5 Matters. They are nested into the original flag set to show which area they relate to. You can access and select them by clicking on the ‘plus’ button next to the original flags. If you are following the Development Matters guidance you can do so by selecting the top level flags, those coloured purple. If you are following the Birth to 5 Matters guidance, you can do so by selecting the nested flags coloured mustard. Please note that anyone who takes out a new Tapestry subscription on or after the 27.09.21 will find that the Birth to Five Matters guidance is turned off by default when they go to enable the EYFS 2021 flag set, and can choose to enable it there and then. However, those of you who purchased your Tapestry account before 27.09.21 will have both the new Development Matters and Birth to 5 Matters guidance turned on. We are aware that many of you are only using the new Development Matters curriculum guidance and would prefer not to see the Birth to 5 Matters aspect flags or reference material. It is also possible that you have changed your mind regarding the Birth to 5 Matters guidance, and would like to enable it or disable it. This tutorial explains how to do this. When creating a post, you can select as many EYFS 2021 flags as you like, you’re not limited to only the nested ones or only the top level ones. The reference material will update depending on which flags you have selected. For example, if you select a nested flag (Birth to 5 Matters), the reference materials will update to show you the Birth to 5 Matters guidance at the top. Why can I still see the old aspects when using the EYFS 2021 flags? You might have noticed that PD still includes “Moving and Handling” and “Health and Self Care” and it doesn’t show “Gross Motor Skills” and “Fine Motor Skills”. Please note that the EYFS 2021 flags allows you to select areas from the new Development Matters; these are the seven areas of learning we are all familiar with. The aspects within those areas are from the Birth to 5 Matters guidance document. These are not related to the new ELGs from the updated EYFS Framework. Some of the Birth to 5 Matters aspect titles just happen to be the same as the headings of the old ELGs. The authors of the above guidance were very clear that settings should not be using the ELGs throughout the year and that they are just an assessment point at the end of the Reception year. If you were looking for the ELG flags, they are there under the ELG 2021 flag set. However, if you plan on completing your EYFSP on Tapestry this year, you may benefit more from using the ELG 2021 assessment framework as it will then feed to the dedicated EYFSP screen on Tapestry. You can enabled that by going to Control Panel > Settings > Assessments > ELG 2021. Can I use the flags on the apps? The EYFS 2021 flags are available from the most recent versions of the Android (4.0.3) and iOS (4.3.0) apps. Please make sure that your apps are up to date in order to access the flags. Do note that the reference material will not appear when selecting flags from the app. Selecting the EYFS 2021 flags on Android. Selecting the EYFS 2021 flags on iOS. How can I monitor my children with the EYFS 2021 flags? There are three monitoring screens for the EYFS 2021 framework: · The Areas of Concern (Guided view) · The Areas of Concern (Group view) Watch Ben and Jack discuss the practical implementation and approach of the Areas of Concern screen, which will support your planning. · The Thoroughness screens We strongly support the idea that practitioners do not need to make lots and lots of observations and we do not expect educators to try and reach a certain number in each aspect. We do still think that having a screen like this is beneficial to educators, as it will: Help you to quickly identify any disparities in the amount of observations and reflections made in each area. Encourage you to consider whether your curriculum contains rich experiences tailored to your children. Encourage you to consider whether your staff might lack confidence in those areas and therefore highlight a need for CPD How can I baseline my children? We won't be creating a specific baseline screen for the new EYFS. This is because the new Areas of Concern screen we have released, can also fulfil this purpose, as, after getting to know your children, you will be able to make a more informed decision on if they can access your current provision and this could act as your "baseline". We would strongly recommend watching this video where we chat to the author of Development Matters - Julian Grenier - and a representative from Ofsted, about how to baseline using the new Development Matters. How can I show progress to the leadership and management team? The introduction of the revised EYFS Framework has offered practitioners a chance to move away from tracking children through age bands, and instead focus on the needs of the children so that appropriate support can be given as quickly as possible. This may not offer your SLT the tracking they are used to, but we hope that the screens will provide them with enough detail to see where support is needed and to ask about how planning has been adapted to fit those needs. For those that are looking for progress data, it is our view that progress will be shown by the group of children recorded as 'Concerns' decreasing as the support provided has an impact on their development. It will also be shown by the group of 'No concerns' growing over this time for the same reasons. Can I still use Tapestry to write reports? We have two new report templates for the new EYFS, a generic one and one for 2 year checks. Creating an EYFS 2021 Report Creating a EYFS 2021 Two Year Check Report These are very similar to the existing EYFS report template but it does not have the age band and refinement assessment information, leaving only free text boxes for notes and next steps for each area of learning. The ‘Child’, ‘Details’, ‘CoEL’, ‘Additional Information’, ‘Child Voice’, ‘Relative Contribution’, ‘Signature’, and ‘Media’ sections all remain. It will automatically appear in your list of available templates as long as you have the ‘EYFS 2021’ flags enabled. What should I do with the old EYFS framework? Just as the new EYFS will not automatically appear on your account, the old EYFS framework will not automatically be hidden either. If you wish to hide it, you will be able to do so from Control Panel > Settings > Assessments. Once here, click on 'Configure' by Early Years Foundation Stage and untick all options. Do remember to 'Submit' to save your changes. This will hide the old EYFS framework when you add observations. It will also hide any old EYFS assessments added to existing observations. If you still wish to use these as reference points, then we would recommend that you keep the old EYFS enabled, and disable it once all the children that were once assessed against the old EYFS have left. Further supporting resources On episode 89 of the Foundation Stage Forum podcast, Dr Helen Edwards, co-founder of Tapestry, speaks with HMI Phil Minns and HMI Wendy Ratcliff. With the revised EYFS becoming statutory from September 2021, we wanted to clarify some questions raised in the Early Years community around curriculum design and documentation, observations and monitoring, and what inspectors are likely to focus on. We also discussed progression skills and how we can ensure all children make good progress in their learning and development. Listen here or wherever you get your podcasts. Episodes 62, 57, 56, 51 and 38 of the podcast also discuss the revised EYFS. On 19.05.21 Ben and Stephen ran a webinar on Tapestry and the new EYFS framework. On 09.09.21 Ben ran another webinar on Tapestry and EYFS 2021 focused on using Tapestry with the new EYFS 2021 flags. After the webinar, Ben compiled all the FAQs, which you can find here. We also have a dedicated YouTube playlist for all things EYFS 2021. Ben, from the Education Team, has written the article EYFS 2021 and Tapestry. New EYFS Framework: a Guide for Relatives. Our Education team have also created some slides to support our customers who will be implementing changes to their assessment systems based on the new guidance documents.

Hi Debs17 and Mouseketeer, First of all; welcome to the forum, Debs17! At the moment it is not possible to schedule comments, but we absolutely understand your point. I can see that this has been raised by other settings as well, so I have registered your interest in this future so it can be discussed in the next product development meeting. The more something is requested the likelier it is we'll get working on it Thanks again! Best wishes, Olaya

Hi JacquiShadrake, One thing you can do is disable commenting on memos. This will stop relatives from adding comments whenever you send your newsletter, so relatives cannot see each others' names and surnames. To do this, go to control panel > user permissions > relatives > memos. Then, click on 'edit' by the 'comment on visible memos' option and change the default to 'not permitted'. Do remember to save! From that point forward, relatives will be able to read your memos and download any documents you attach to them, but will not be able to comment on these and, therefore, will not be able to see what other relatives have access to the memo. I hope this was helpful! Best wishes, Olaya

Hi JacquiShadrake! I think that the tagging system would really work for you in this case. With the tagging system you’ll be able to tag key words by putting a hashtag (#) in front of the word you’d like to label in any observation. This feature will allow you to create an additional category of your choice, which you and your families will then be able to use to sort through observations. For example, whenever you upload an observation/memo/activity that you'd like to group under Story Time, you'd add #storytime at the end of the notes. Then, relatives can use this tagged word to quickly find all the other posts also tagged with #storytime. This is a relative's filter view from the browser (they can also use filters when logged in via the app): And this will quickly bring up all the, in this case, observations that have been tagged under #storytime: You can learn more about tagging here. I hope this was helpful! Best wishes, Olaya

Hi Alice87, Indeed, as Mousketeer says, you can set your staff up so they each have their own personal login details. This will stop them from having to log in to the manager account first, which, as you have experiences, comes with the risk of staff using the manager account instead. To change your staff members' account type from PIN only to Full Staff, you'll need to go to control panel > manage staff > and then click on 'edit' by the staff you want to amend. Once here, click on the 'type' drop down menu at the very top, and change this from PIN only to Full Staff. This will then enable a section for you to type in their email address. This is the email address that they will use to log in. If your staff don't have a setting email address, then they will need to agree to use their personal ones. Once you have registered the email address, you will also need to assign them with a random password and then save. We also explain this here. Now that they are full staff members, and to regain access to Tapestry, they'll need to request a reset password email by: 1. Going to https://tapestryjournal.com/ 2. Clicking "Having trouble logging in?" 3. Clicking the link in the "I've forgotten my password" section 4. Entering the email address that they have been set up with, and clicking "submit" 5. Checking their email (they may have to look in their spam/junk mail) - the email will be called "Tapestry Password Reset" 6. Clicking the link in the "Instructions" section of the email 7. Filling in a new password and PIN on the form and clicking "Submit" Alternatively, and if you made a note of the random password you set them up with, they will be able to log in to Tapestry and then go to their edit preferences section to change the password to something more memorable. I hope this was helpful! Best wishes, Olaya

Hi Claire_Stemp, No worries at all Indeed, it is not possible to pick and choose which observations allow comments and which don't. We will keep your suggestion in mind for future development, though! Do let us know if there's anything else we can do for you. Best wishes, Olaya

Hi Claire_Stemp, Thank you for your query! I am afraid it is not possible to review and approve a comment before it gets published, but there is a user permission that will allow you to determine whether parents can comment on group observations or not. You can find this by going to control panel > user permissions > relatives > observations. Here, you'll see a permission titled 'Comment on group observations'. To remove the permission, click on 'edit' and then select the default setting to be 'not permitted'. Make sure you save when you are done! From that point forward, relatives will not be able to comment on any group observations. I hope this was helpful! Best wishes, Olaya

No worries at all, Rob! We will let you know if anything changes Best wishes, Olaya

Hi Rob, Thank you for getting in touch with us and for your lovely words! Although at the moment it is not possible to record existing injuries, accidents that might have happened outside of the setting, and specific medication children might be taking, all three are very good points and they are all under discussion for future feature development. I have registered your interest in all three and we will let you know when anything changes In the meantime, you can: Record existing medication on the children's About Me page. Create accident forms for existing injuries and accidents that have happened outside the setting as if you were to add a regular accident form. Within the 'additional information' box you can indicate this is an existing injury or an accident that happened before the child came into the setting's premises. Would these workarounds work for you? Best wishes, Olaya

Hi Cheryl, You are so very welcome! I am afraid that there isn't a separate template without any of the assessment sections. I will pass on your feedback to the rest of the team, though, and we will let you know if anything changes. Best wishes, Olaya

Hi Cheryl, Thank you for getting in touch with us! Based on what you are telling us I believe that there are three places that you can record all of these conversations: You can create an observation called 'Child Name Conversation Report'. You can leave this observation as 'Not in journal' so the relative cannot see it until the end of the year, when you can publish it. You can ignore the assessments section entirely, there's no need to add assessments to an observation. You can then come back to this same observation whenever you have a conversation with the relative and make a record of it by editing it and making sure that you also record the day and time of each conversation. So you might have '16 September 2020' followed by the conversation had that day, and then underneath you might edit it to add '25 October 2020' and your conversation then. At the end of the academic year you will be able to publish the observation and have it exported within the child's journal. You can do the same as above but via a Memo. The thing with memos, however, is that they are not added to the children's journals, so at the end of the academic year you'd need to export this separately to provide the relative with a copy. You can create an actual report from the Reports section across the top. If you don't want to include any assessments, you can simply click on 'Hide Section' at the top right hand side corner of the Assessments section to remove this section from the report entirely. You can then just use the rest of the sections as you wish, hiding any you do not need. Reports can be added to the child's journal at the end of the year, so that's quite handy! I hope this was helpfu, but do let me know if you have any questions about this! Best wishes, Olaya