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Adding children individually


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These instructions describe the process of adding an individual child to Tapestry. If you would like to import children in bulk from a CSV file, which you may be able to export from a Management Information System (MIS) or other source, please take a look at the Importing data to Tapestry tutorial. 

This tutorial however, covers how to add children manually, one at a time.

To do this, we need to go to the management area of Tapestry, the Control Panel. A manager can find this section by clicking on their name in the top right-hand corner and selecting 'Control Panel' from the drop-down menu.

 

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Once in the Control Panel, in the menu on the left side of the screen click on 'Manage Children' (1) and then the '+Add Child' button (2).

 

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Once you've clicked on that you will be taken to the form which you will need to fill in to add a new child in Tapestry.

At the top you can add a photo of the child (this is optional). If you do add a photo, it will show up in the list of children, observations etc. You will need to click the "Browse" button to open the file explorer on your computer and select the photo. You can then edit the image if necessary by using the rotate and crop buttons (1).

You will then need to enter a first name and last name for the child (2). You do have to fill in this information to save the child.

You can select the correct gender from the drop-down list (3). You don't have to change this to save the child, but 'Male' will be selected by default.

The other bit of information you do need to enter in order to be able to save a child is their date of birth. You can input this by clicking in the box and selecting it from the calendar (4). If you don't fill in this bit of information their date of birth will default to the date you enter them in the system and will mean if you use any of the tracking screens which use the child's actual age, this information will not be accurate. 

Tapestry will automatically assign a child a cohort based on their D.O.B, but you can choose to override that from the drop-down box (5).

 

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The options for UPN, Postcode, EAL, Free School Meals and Pupil Premium might not be relevant or appropriate for your setting and if not, you can leave these as blank (1).

If the child has any SEND support, you can select this from the drop-down (2). 

This status box indicates whether they are active on your account or not (3). If they are not active they will not count towards your account limit, but you will not be able to see their profile or add to it. If you choose inactive from this list but want to activate them later, take a look at this tutorial.

Lastly you have the permissions section (4) where you can choose whether you would like the child's relatives to be able to view and edit the child's 'all about me page'. You can find a more detailed tutorial for that here.

Then you just need to press 'Submit' (5) to save!

 

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