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Olaya

EYFS - How to see thoroughness for groups

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Thoroughness is the number of assessments that have been made for a child or group throughout a selected period. Please note that this figure is likely to be different to  the number of observations that have been made, as it is possible that you have added several assessments to one single observation. 

This tutorial will talk you through the three main screens that you can use to see thoroughness for groups.

We will look at group thoroughness across all aspects as a whole, and group thoroughness across each of the aspects individually. 

One important thing to bear in mind is that we will be dealing with the average number of assessments for each group. The system calculates this figure by adding the average number of assessments for each child within the group, and dividing it by the number of children in the group - this calculation also includes the children within the group that had no assessments.

So if Aarav's average number of assessments for the selected period is 0, George's 0.4 and Jackson's 1.5, this would be calculated: (0 + 0.4 + 1.5) / 3 = 0.63 (in this case Tapestry would round down to 0.6).

Similarly, the average figure for each area of learning is calculated by adding the number of assessments made for each area of learning for the selected group and period, and then dividing this by the number of children within the group. 

So if for Making Relationships for the selected period Aarav has 0 assessments, George has 1 and Jackson has 4, this would be calculated: (0 + 1 + 4) / 3 = 1.66 (which Tapestry would round up to 1.7)

Note that the average number of assessments for individual children is calculated by adding all their assessments for the selected period and dividing this number by the total number of areas of learning (17). So, if George had 7 assessments made throughout the 17 areas of learning for the selected period, his average number of assessments would be calculated: 7/17 = 0.41 (Tapestry would round down to 0.4)

 

The first screen I am going to show you is the thoroughness group picker screen. This screen will show you in a very clear view the average number of assessments that have been made per group and, also, how this is broken down by areas of learning. 

You can access this by going to tracking > EYFS > thoroughness > pickers: group.

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You will then be able to choose an assessment period (1) or a custom period (2) of your choice. The figures will be calculated based on the assessments that were made throughout the selected period.

As mentioned above, you will also be able to see the average (3) number of assessments made for each group throughout the selected period, and the average of assessments broken down in areas of learning (4).

For the purpose of this tutorial, I am going to check how many assessments have been made for the boy's group for Summer 2016/17.

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As you can see, the average number of assessments that were made for the boys for the Summer term 2016/2017 was 0.6. This is, the individual average number of assessments for each of my children in the boys' group divided by the number of children in the group resulted in 0.6. This means that, on average, the boys had less than one assessment made for each of them in each aspect. 

You can also see that average broken down by area of learning is showing 1.1 for Making Relationships, for instance. This means that the total number of assessment made for MR for the boys for the selected period divided by the number of children in the group averaged that score.

You can check exactly how many children you have in that group and each child's individual average in the thoroughness child picker - you will need to make sure that you are viewing the same period as your group picker screen and to select the corresponding group. I have attached a screenshot of this screen for you to see:

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As you can see above, the average number of assessments for the boys' group was calculated: (0.0 + 0.4 + 0.0 + 1.5 + 0.1 + 0.0 + 2.1) / 7 = 0.58 - which is rounded up to 0.6.

The average number of assessments for MR, on the other hand, was calculated: (0 + 1 + 0 +4 + 0 + 0 + 3) / 7 = 1.14 - which is rounded down to 1.1.

If you are only interested in the key children groups, you can see those from the staff key group picker.

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The second screen that I am going to show you displays an overview of the average number of assessments distributed by area of learning. To access this screen you'd have to go to tracking > EYFS > Thoroughness > overview.

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You will then be presented with a bar chart. By default, this chart will show you the scores for the running period and all your children, but you can change both the period (1) and the group (2) according to your needs. Again, I have chosen Summer term 2016/17 and the boys' group.

This is a very visual screen, as you can take a quick look at what areas have been assessed more, helping with the spotting of gaps and planning.

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One unique feature in this screen is the list that shows you the 5 areas with most/least assessments (3) for the selected period and group. In this case, you can see that Listening and Attention has had the most number of assessments, averaging at 1.6 (remember that this figure is calculated dividing the total number of assessment made for L&A for the boys for the selected period by the number of children in the group).

By clicking on the drop down menu, you can change the view to 'least', which will help you identify the areas that have been covered the least, if at all.

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The colour coding responds to the ranges for trailing, satisfactory and good that have been set up within control panel > settings > analysis > Qualitative Ranges > thoroughness.

If you want to change the ranges you can do so from here, it is also possible to change the terms 'good, satisfactory and trailing' as well here if you wish.

Please note that adjusting the ranges will not change the children's thoroughness scores themselves, but it might change whether they are considered as trailing, satisfactory or good (or whatever terms you might want to use).

You can learn more about this feature here.

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Finally, the third screen you can view group thoroughness on is the group comparison screen. This screen is a bit different, as it will show the total number of observations that had at least one assessment for each area of learning for up to two periods and one group. 

The interesting thing about this screen is that you can compare how many observations contributed towards each area of learning between two periods, shown side by side. 

To get to this screen you need to go back to the Tracking tab, EYFS section, and click on the 'Comparison: Group' button. 

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This will take you to a screen where you can select the period or periods you would like to see and the group of children you would like to see them for.

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You will need to select one group and up to two periods. You can do that by clicking on the + Add Snapshot button and either clicking on one, then pressing okay, then pressing + Add Snapshot again, etc, or you can press and hold 'Ctrl' on your keyboard and select the two periods you wish to see.

If you decide to make a comparison between two periods, please make sure that your periods are being displayed in chronological order though, otherwise this could lead to some confusion! If they are not, you can simply click on one and drag it through to set the periods up in the correct order.

Here, you want to look at the contributing obs column(s).

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For instance, in the example above, you can see that 7 observations made for the boys' group for Spring term 2016/17 had at least one assessment for Listening and Attention, whereas, for the Summer term, there were 11 observations that included at least one assessment for L&A.

Please note that the contributing observations are the sum of all the observations made for all the children within the group that contributed towards the calculation of their summative assessment scores. If the score of any of the children has been manually overridden, none of the observations made for that child for that period and aspect will be considered as a contributing observation.

For example, if John and Ben had 3 and 4 contributing observations respectively for Listening and Attention, and Mike had 5 observations made for L&A but his summative assessment score was manually changed, the number of contributing observations for this group would be 7, not 13

 

So that's it - those are the main screens to look at when you're trying to see progress for groups.

If you have any follow up questions about group progress, please send us a support ticket to customer.service@eyfs.info where we can answer your questions via email, or set up an over the phone training session where we can look at your data with you and help explain anything you're unsure of.

Best wishes,

Olaya

 

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