Committee and sub committee?

[C1403]

Hello All

 

As we all know there is so much responsibility on the Management Committee that it puts parents off.

 

I am wondering if anyone has a less formal sub commitee. So parents can get invovled with maintenance, fundraising etc but are not actually the company named directors/trustees etc. They could still attend some meetings but not have a vote or make final decisions.

 

We currently have a committee of 7 all registered as directors etc. We are losing 2 members so will be at our minimum of 5 come the AGM. Out of those 5, 3 of us do most of the official work.

 

Parents are not always keen on being a named director of the company or having a personal credit check via the bank!

 

Any thoughts on a way round this? Most are happy to help in some way but not actually be on the Management Commitee.

[blondie]

we have a committee with the usual officers - the rest of the parents attend all committee meetings and have votes /input on anything that is discussed.

Once settled we usually form a sub committee - these parents are responsible for arranging fundraising / christmas and end of year parties / summer fete and anything else like that - for each event they are given a budget by the committee and they decide amongst themselves who will do what and when etc - works well for us as some parents don't want the official side of committee work but are great at this type of work.They do report to the main committee about what they are doing etc but that is just so everyone knows what is going on.

[C1403]

Thanks blondie. I think something like this could work but then at the same time I fear myself and the treasurer will continue to do all the work.

 

Had a bit of an issue with our bank threatening to close our account insisting all our directors complete a form and have a credit check and some of the commitee were not keen.

Edited September 21, 2017 by C1403

[Mouseketeer]

We have a 'friends of the committee' that can be called on to help at fundraisers, to be honest sometimes they are more useful than half the people who sign up to be on the committee.

 

Out of interest do have 'trustees indemnity' cover on your insurance, we pay for it as an add on, it's takes off some of the worry of what they are signing up for.

[blondie]

not sure about directors - we don't have directors just the usual committee officers and committee members. I know the officers can all sign cheques (2 signatures needed) they had to complete a form in the bank and provide ID but don't think they had to have credit check.

works well with sub committee as takes pressure off main committee officers re organising certain things as can leave it to them although they do have to report to main committee.

need any more help let me know

[C1403]

We are a charity and limited by guarantee company(so members are protected)

 

When I took over as chair I realised that all Commitee have to be registered as trustees with charity commission and directors with companies house (it was only the officers before this)

 

Now the bank also want ALL directors/trustees to be fully registered with them too, although only the officers have authority on the bank account.

 

Our commitee are all staying another year thankfully and have been willing to do all this, but I worry future members may not. So my idea was to run a sub commitee for those wanting to just help out here and there.

 

Thanks for responses. Sometimes it helps me to just write down my thoughts and see what others think. You're all helpful as always :-)