Crbs - Do You Keep The Original Disclosure?

[anju]

hiya,

 

I have always made a note of the disclosure number, registered body, date etc on each member of staff's record but given the original document back to them as I was told we weren't allowed to keep it. I am worried this may have changed - does anyone know please?

 

thanks,

 

Anju

[Panders]

Can't say that I am aware of any changes to this - so I'll watch these answers with interest.

[narnia]

you are following the correct procedure.........record the details, but return the original to the owner

[anju]

thank you so much for the swift replies

[eyfs1966]

You are absolutely right. We must NOT keep the orriginal, but instad keep a register of the CRB process, ie date applied for, application number, date CRB granted, CRB number and employment decision made.

[Guest]

Ofsted can give you an inadequate for safeguarding for having disclosures on file.

See CRB code of practice and explanatory guide at http://nationalstrategies.standards.dcsf.gov.uk/node/84559

[Guest]

How about this for a data protection issue? I have just sent off a batch of CRB applications to the umberella body contracted by Ofsted and have had a disclosure come back for someone at another setting!

 

When I phoned the umberella body to tell them they just said "oh that shouldn't have happened - can you just send it back to us?" They didn't have a clue where the disclosure that should have been sent to me had gone and were so blase about it.

 

I have phoned the other setting to tell them and am sending the CRB back to the umberella body with a very strongly worded letter, referring them back to thier own data protection regs.

 

I know we all make mistakes but I'm just so cross that they didn't seem bothered or surprised at all.

 

RR

[Guest]

One rule for us, one rule for the bureaucrats!

[Guest]

We use TMG and I've never had any problems. I make a note of all the details and also file the notification letter we get as extra evidence.

[Bigsue]

Its interesting we have copies of CRB on file and notes of details in another file.

Ofsted looked at these last week and stated we had comprehensive files and information.

 

Staff do sign a form stating they allow us to keep a copy on file for this use only

[anju]

that's strange bigsue as it contradicts the advice given to others...

 

Thanks so much for the replies, for once I am reassured I am doing it right!

[HappyMaz]

that's strange bigsue as it contradicts the advice given to others...

I think the crucial thing here is that Bigsue has signed permission slips from employees for her to keep them on file. Without that it would probably have been a very different story!

 

Maz