Guest Posted January 8, 2007 Posted January 8, 2007 Please can someone clarify how long you need to keep personal information on children, e.g. registration forms, etc, after they leave your setting? I have read and been told so many conflicting bits of information - so have come to the forum as I know someone will know the answer! Thanks everyone.
Guest Posted January 8, 2007 Posted January 8, 2007 Hi Shelley I'm a childminder and its 21 years!!!! That's how long the insurance company covers me in case a child makes a claim when they're 19 for something they say I did to them when they were 2...... hmmmm Sarah x
Guest DeborahF Posted January 8, 2007 Posted January 8, 2007 Yes I was told 21 years as well for everything - registers, accident books, confidential incident books, medication records....the lot!
Running Bunny Posted January 8, 2007 Posted January 8, 2007 In true Running Bunny stylie - I have this at work! We have just introduced a pre-inspection checklist for our new providers and we give them this information so they can think of effective storage methods. I'll attach it tomorrow (Note to self, that's two things to do for the FSF at work)
Guest Posted January 8, 2007 Posted January 8, 2007 agree with others re: accident, medication, incident, registers, insurance ( although I have 40 yrs written in red ink on my insurance box, must have read it somewhere ) Registration forms and things like SENCO records, achievement records ( ie: I keep record of transfer copies for one year-to show Ofsted end year results) etc I think are shorter life span due to data protection legislation. Look forward to RB's response I do know this topic has been covered before, maybe a topic search may help as well. Peggy and maybe I will print off the responses and keep in a safe place
hali Posted January 8, 2007 Posted January 8, 2007 heres ours..... Record length of time it should be kept Financial records Bank Statements 6 years Bank Reconciliation’s 6 years Remittance advice 6 years Recipients cash balances 10 years Sales ledgers 10 years Correspondence re: donations 3 years Insurance Certificates 40 years Licence or Lease Licensing agreement or lease 6 years Staff records All personal records 7 years Individual wage slips 2 years Time sheets 3 years Accident Reports 21 years Staff attendance records 21 years National Insurance & Income Tax returns 7 years Unsuccessful job application forms 4 months Unsuccessful job interview records 4 months Children’s Records Accident reports 21 years 3 months Medical records 30 years Parents contact details 2 years Details about child 2 years Outing permission 2 years Permission to administer medicine 21 years 3 months Emergency treatment permission 21 years 3 months Collection authority 21 years Incident reports 21 years Registers 21 years Visitors Record of visitors 2 years Committee, Students & Volunteers Personal details 2 years
Rea Posted January 9, 2007 Posted January 9, 2007 Shelley, the reality is that there isnt always the room to store all this information so I was told by the PLA that you keep it until you run out of room . In our small cupboard I usually had room for 5 yrs of records once my box file was full yr 1 was shredded and yr 6 added.
Running Bunny Posted January 9, 2007 Posted January 9, 2007 This is what we have... Retention_of_information.doc Hope this helps! (The only thing to bear in mind is the method of recording i.e. if you have data stored on a floppy disk it would be worth transferring the information to a CD ROM as disks are becoming obsolete)
Guest Posted January 9, 2007 Posted January 9, 2007 Running Bunny and Hali, can you let me know source of your information please, then I can acknowledge it should anyone ( ie: Ofsted) ask where the info came from??? Thanks. Peggy p.s. I also think these would be useful to place in the resource section of the forum.
Guest Posted January 12, 2007 Posted January 12, 2007 SPOOKY OR WHAT ???? Recieved this info today from our L.A. Some guidance some statutory with a disclaimer to seek legal advice. Peggy Freedom_of_Information___Data_protection_toolkit.doc
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