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How to see the number of observations for children


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In this tutorial we are going to look at the different ways you can see the number of observations a child has on Tapestry. 

 

To skip to a specific section of this tutorial, please use the links below:

  1. Viewing the total number of observations for a child
     
  2. Viewing the total number of observations added by staff members
     
  3. Viewing the total number of observations added by relatives
     
  4. Seeing the number of observations for the period you are in
     
  5. Seeing the number of observations for different periods

 

Let's start by looking at how to see the total number of observations a child has.

 

 

Viewing the total number of observations for a child

To see this information, you will need to go to the child’s overview page. You can access this page in a number of different ways by:

  • Clicking on a child’s name from an observation (1).
  • Going to the ‘Children’ tab at the top of the page (2), clicking on their name and selecting ‘Overview’ (3).
  • Or by going to the Control Panel (4) then the Manage Children page (5) and clicking on their name (6).

 

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Once you are on the child's overview page you can see their total number of observations where it says ‘See all [number of observations] for [child’s name]’. This includes all types of observations; in journal, not in journal and staff only.

 

4.png

 

 

Viewing the total number of observations added by staff members

Please note by default only managers will be able to see this screen, if you want staff to be able to access it you will just need to change the user permission for this to 'permitted'. This tutorial talks you through the user permissions on Tapestry.

To access this screen you will need to click on the 'Tracking' tab at the top of the page (1), you'll then need to select the 'General' tab (2) from there. Once you've done this please select the 'Individual View' (3) in the 'Staff Observation Counts' section, as we are looking into individual children.

 

5.png

 

When you go onto this screens, at the top of the page you will see the Filters. These will allow you to select how, and what information, you see on this screen. You can use the first filter to set the period you want to view the count for (1). You can choose to view this for a specific assessment period, the full history on your account or a custom period of your choosing. 

You will have to use drop-down list to select the child you'd like to view the data for (2). And the 'Observations' filters (3) can be used to select the types of observation you want to be included in the count. 

 

6.png

 

You will then see a chart with the name of each member of staff in the first column (1). In the next column, referencing the staff member in that row, you can see how many observations they've added for that child in the chosen period (2), and whether they're a Key Person for the child or not (3).

At the top you'll see a number with the total of observations added for the child within this period from all staff members (4).

If you have lots of staff on the account, you can use the scroll bar along the right-hand side of the chart to scroll through the staff members.

 

7.png

 

 

Viewing the total number of observations added by relatives

Similar to the screen above, by default only managers will be able to see this screen, if you want staff to be able to access it you will just need to change the user permission for this to 'permitted'.

To access this screen you will need to click on the 'Tracking' tab at the top of the page (1), you'll then need to select the 'General' tab (2) from there. Once you've done this please select the 'Individual View' (3) in the 'Relative Activity' section.

 

8.png

 

You will then be able to filter through a period (1), either an assessment period or a custom made period, and the corresponding child (2). 

The first column will show a list of all of the relatives linked to the child (3), and the second will show how many observations have been added by each relative (4).

 

10.png

 

 

Seeing the number of observations for the period you are in

If you want to see how many observations you have made for a child, just for the period you are currently in, you will first need to go to the ‘Children’ tab (1).

Then in each child’s profile box, you will see the number of observations broken down into whether they have been published or not (2). Remember you can check (or change) how your periods on Tapestry are set up by following this tutorial here.

 

11.png

 

 

Seeing the number of observations for different periods

If you want to be able to view the number of observations and/or reflections that have been made for each area and/or aspect of learning for different periods, other than the one you are currently in (although you can still view this here!), you will need to go to the Thoroughness screen.

You can find this screen by going to the Tracking tab at the top of the page (1), make sure are on the ‘EYFS 2021’ section (2) and in the ‘Thoroughness’ box (3) select either the individual view or group view.

 

2021-08-25_10-46-22.png

 

For the sake of this tutorial I will select the 'Group View' but if you want a more in depth look at these screens, please take a look at this tutorial.

At the top of this screen you can choose which period you view this for (1) and in the 'Children' section (2) you can filter down which children are included.

 

2021-08-25_10-53-29.png

 

Then in the chart you will see on the left-hand side the different areas (1) and aspects (2) of learning. Please note the aspects come from the Birth to 5 documentation. At the top you will see the names of all the children you have selected to view (3). You can use the scroller to move between them. Underneath each child's name you will see how many observations (4) and if you have them enabled, reflections (5), they have for each area/aspect.

 

2021-08-25_13-28-49.png

 

So, that's how to see the number of observations for children on Tapestry. I hope you found this tutorial helpful!

 

 

 

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