DanB Posted October 21, 2019 Posted October 21, 2019 Your privacy is really important to us. With this in mind, we have written this privacy policy to explain what of your personal data we collect and how we use and store it. This policy only refers to the newsletters we send out about Tapestry. Data stored on Tapestry is covered by a completely different policy. You can access that from here or from within your Tapestry account. We are The Foundation Stage Forum Ltd. We are registered at WaterCourt, 65 High Street, Lewes, BN7 1XG. If you have any questions about anything in this policy please contact us by emailing customer.service@eyfs.info. Our data protection officer is called Lauren Foley and can be contacted directly by emailing dpo@eyfs.info. What data do we collect and when? We only send out our newsletters to people that have explicitly signed up to them. It’s possible to sign up to our newsletters either by entering your email address into our sign-up form on our marketing website or by consenting through a Tapestry account. It’s possible to unsubscribe to stop receiving our newsletters at any point. If you sign up to receive our newsletters, you give your consent for the following: For us to collect your email addres and use it to send you our newsletter. In some of our newsletters we may link to our own podcasts hosted by SimpleCast. If you listen to these you give your consent for the following: For us and Simplecast to use cookies and other tracking technologies to collect information about the devices you are listening to our podcasts through such as your IP address, your operating system, your browser ID, your location, and other information about your system and connection. In some of our newsletters we may link to our own videos hosted on YouTube. If you watch these you give your consent for the following: For us and Google to use cookies and other tracking technologies to collect information about the devices you are watching our videos through such as your IP address, your operating system, your browser ID, your location, and other information about your system and connection. Why do we collect it? We collect your email address so we can email a copy of our newsletters to you. We will only keep your email address for as long as you give your consent to receive our newsletters. We collect information from the computer you use to access our podcasts and videos so we can: See viewing patterns such as whether multiple page visits are from an individual computer or from lots of different computers. That helps us understand what content visitors want to see and therefore gives us an idea of what we should make more of. Our lawful basis for collecting this data is your consent. You can withdraw your consent at any time by following the instructions in the 'Preventing more data from being collected and deleting the existing data we have for you' section. How do we store your data and who do we share it with? We use Mailjet to store a list of who has signed up to our newsletter and to send newsletters out. We are the data controllers of your data. They are data processors. That means we are responsible for their behaviour, that they will not do anything without our instructions and that we have a written agreement with them that confirms that. They are ISO27001:2013 certified. They will only process your personal information within the European Economic Area (EEA). In some of our newsletters we may link to YouTube videos on our YouTube channel. YouTube are owned by Google. If you click on the links to any of the videos you will be taken to YouTube. Google will collect, analyse, and store the data gathered from cookies and other tracking technologies. This may mean that some data is transferred outside of the country you are based in. In order to do this, they rely on the model contract clauses for data transfers approved by the EU. The data processed by Google will not include any personally identifying information but will include statistical data for establishing patterns. In some of our newsletters we may include links to our podcasts. These are hosted by Simplecast. If you click on any of those links Simplecast will collect, analyse, and store the data gathered from cookies and other tracking technologies. They do not link that information to any personally identifiable information. We have reviewed the Mailjet, Google and Simplecast privacy policies and are content that they will handle your data in an appropriate way. Here are their privacy policies for if you would like to review them yourself: https://www.mailjet.com/security-privacy/ https://policies.google.com/privacy https://simplecast.com/privacy/ Preventing more data from being collected and deleting the existing data we have for you If you decide you no longer want to receive our newsletter you can unsubscribe at any point. You will be able to do that from any of newsletters you have received or from within your Tapestry account, this tutorial explains how to change your newsletter preferences on Tapestry. Your personal information will then be removed from Mailjet and our records regarding newsletters within 5 working days. You can stop Simplecast and Google from collecting data via tracking technologies by not clicking on the links to YouTube or the podcasts. You can also change your cookie preferences within your browser but if you do so it’s possible your viewing experience will be negatively affected. Your Rights If you are based in the European Union, you have a number of rights under the GDPR. They include the right to be informed of how and why we collect your data, the right to access the data we collect for you, the right to correct inaccurate or incomplete data we hold on you, and the right to have us delete any data we hold on you. You can see a full list of your rights and more detail about what they mean here: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ If you would like to enforce any of your rights, you can do so by emailing us to request them. Our email address is customer.service@eyfs.info. You also you have the right to lodge a complaint with a supervisory authority if you think we have misused your data. For the UK that is the ICO: https://ico.org.uk/make-a-complaint/ Changes to this privacy policy If you are subscribed to our newsletter and we change anything substantial about this privacy policy or change anything to your detriment then we will email you to warn you in advance so you will have the chance to withdraw your consent. If you aren’t subscribed to our newsletter, but are interested in changes to this policy then please check back regularly. This was last updated on the 27th of October 2020 in order to change text about what Google relies on in order to transfer data outside the EEA.
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