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EYFS Snapshots – Summative Assessments (where children are working)


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Please note that this tutorial is about tracking for the old EYFS. For information about tracking screens for the new EYFS 2021, please click here.

 

The different screens available in the EYFS 'Snapshots' section were all designed to show you where children are working during different points in your year. 

The summative assessments do this for each assessment period (you can check how you have your assessment periods set up by following this tutorial). You can view the summative assessments on Tapestry individually or for groups of children - we'll cover both in this tutorial.

Before you view the children’s summative assessments, we would recommend you check the different settings that we have available for the summative assessments on Tapestry to make sure you have these set up in the most appropriate way for your setting. You can read how to do this here.  

To find these screens, you firstly need to go to the Tracking tab (1), then making sure you are on the EYFS section (2), go to the Snapshots column. In the Summative Assessment box, you will see there are options for the Individual View screen and the Group View screen (3). These can be accessed by any staff member who has been set up on your Tapestry account, but they will need to be logged into the browser version of Tapestry. To begin with, I'm going to start with the individual view. To skip to the section on the group view click here.

 

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Individual View
 

 

After selecting to view the individual screen, you'll need to select a child (1) and if you want to change the year and period from the default (which is the year and period you are currently in) you can do this from the drop-downs (2). 

 

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Once you have done this, at the top of the page you will see some information about the child’s summative assessments. Firstly, you can see how the summative assessments are calculated (1). We have it set so these are based on ‘Age Bands and Refinements’. This is the default and recommended option on Tapestry; it means the summative assessments are calculated as an average of the age bands and refinements (if you have these enabled) you have assessed a child in, for each aspect, within a period. 

There are three other options you could have this set as, which are: age bands, age bands and statements and finally age bands, refinements and statements. The first option means any refinements you have added within observations will be discounted, so just the age bands will be averaged. The latter two options will change how the refinements are calculated to then be averaged with the age bands. This tutorial covers these options in more depth and explains how to change them.  

Underneath this you will then see a section which shows you the start and end dates of the period you have chosen to view (2), as well as the age of the child you have chosen at the start/end of this period (3) and their age at midpoint of the period (4). Their age at the midpoint of the period is important as it is used to calculate whether they are working at, above or below their actual age. I’ll come back to this later in the tutorial.  

You can also see an option here to 'lock' the summative assessments (5). If you do this, it means that no more assessments you make in this period will contribute towards the scores and no changes can be made without unlocking the summative assessments. Remember if you ever select this option to then 'save changes'. (6). 


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Scrolling down, you will then see a chart which is broken down into each area/aspect of learning within the EYFS (1). The age-band and refinement (if you have refinements enabled) columns will then show what the child's summative assessment is for each aspect (2). Remember we have it set so the summative assessments are based on ‘age bands and refinements’, which means they are calculated as an average of the age bands and refinements for each aspect. 

Only assessments from observations made within the period you are viewing will contribute towards the scores, therefore if you haven’t assessed an aspect within a term, the summative assessment for this aspect will show as blank until you do assess them. You can see in the screenshot below that this child doesn't have any assessments for the aspect of 'Understanding' (4). The EYFS summative assessments on Tapestry don’t pull through assessment periods, so whenever you start a new period, this page will be blank until you start assessing the child. 

If you are ever unsure about what observations have contributed towards a child's summative assessment, you just need to click on the 'Show details' button at the end of the row of each aspect (3).

 

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After clicking on 'Show details' you will see a pop-up box which will show you the average age band and refinement for that aspect, in that term and beneath that, a list of all the observations that were used to calculate it.

 

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As the assessments are calculated as an average of a child's assessments in a term, they may show up as slightly lower or higher that you are expecting and you may wish to change them. You can manually override these assessments by selecting a different age band and/or refinement from the drop-downs (1) and press ‘Save’ (2). You could also use this to fill in any gaps for a child using your professional judgement.

 

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Once you have saved your changes, you will be taken back to the top of the page and will be able to see your summative assessment and a little pencil icon next to it (1). Hovering over that will reveal when it was overridden and who by (2).

It's important to note that manually overriding an assessment means that any more assessments you add for that aspect, within that period, will not contribute towards the score. Because of this, we recommend that you check each child's summative assessments at the end of every period (as opposed to at the beginning or middle of a term when they might change) and make any changes that you want then. Doing this means you can ensure the scores line up with your professional judgement, thus making the analysis section of Tapestry more accurate.

 

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If you want to clear a manually overridden assessment you just need to click on the age band and refinement drop-downs and select ‘not assessed’ and ‘no refinement’ from them and then press save. Once you do this you will see the assessments revert to Tapestry’s estimate. 

 

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You will notice in the chart that some assessments may show up as different colours. These colours are there to indicate whether a child is working at, above or below their actual age. You can see a key above the chart which will show you what each colour refers to.

To calculate whether they are working at, above or below their actual age, Tapestry compares their assessed age to their actual age. As I mentioned earlier, their ‘actual’ age on Tapestry is taken from their age in months at the midpoint of a period. You can see what this is at the top of the screen.  

Their assessed age will be a range and you have a choice as to whether the range is the whole age band they have been assessed in or whether it’s the age band and refinement. 

If you choose to just use the age band then as long as their actual age falls within the assessed age band, they will be working at their actual age. 
If you use refinements each age band will be broken down into three ranges, one for each refinement. Using the example of the 30-50 age band, this is broken down as:

30-50 emerging = 30-37 months
30-50 developing = 37-43 months
30-50 secure = 43-50 months 

This means for a child to be considered working at their actual age, they would need to be between 37-43 months old. This tutorial will talk you through how this works in more depth and explains how you can change how you have it set on your account. 

So that’s the individual view, now let’s have a look at the group view! 
 

Group View

To access this screen, you just need to click on the 'Group View' button (3) from the EYFS section of the Tracking tab.
 

 

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Alternatively, if you're on the individual view screen, you can get here by clicking on the 'Group' tab near the top of the page.

 

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At the top you can choose which year and period to view (1) and below this you can filter the group of children you want to see (2).

 

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Once you have done this, in the chart you can see each child’s summative assessment for every aspect (1) and you can use the scroll bar at the top to move between the aspects (2). 

The values within the chart work in the same way as in the individual view; they are colour coded to indicate whether the child is above, below, or at their age-related expectation and there is a little pencil next to the ones that have been manually overridden in the individual view. You will also notice that the refinements have been shortened to E, D, and S from Emerging, Developing, and Secure. 

If a child doesn't have an assessment for an aspect in the period you are viewing there will just be a dash in this space instead (3).

It’s not possible to manually override children’s assessments from the group view screen so if you want to do this, you will need to go to the individual screen. 

If you click on a child’s assessment you will get the same pop-up box we got on the individual view screen by clicking on the ‘Show Details’ button, showing you what observations have contributed towards the child’s summative assessment.

 

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What’s really helpful about the group view screen is that you can use it to view gaps for individual children and also gaps for whole aspects. This can then assist you in your planning, helping you ensure your curriculum is being covered evenly.

On both screens above the summative assessment chart you can see a key with what each colour refers to (1) and you have the options to export the screen as a CSV or PDF (2). 

 

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So, that’s how the summative assessments work on Tapestry. You can use the link at the bottom of the page to go back to the main tutorials page where in the ‘Tracking’ section, you can find more tutorials on the different screens available in the Snapshots on Tapestry. 

 

Back to Main Tutorials Page

 

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