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Setting up or changing your term dates/assessment periods


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On Tapestry you can set up assessment periods which you can then use in the tracking screens to see where children are and how they are progressing between the periods.

We recommend that you set up your term dates at the beginning of your academic year.

When setting up your assessment periods, we suggest you set them to match your setting's term dates and to match how often you check children's assessments; for example if you check these termly then you will only want 3 terms but if you check them half termly then you will want 6 periods. 

 

As this is a setting change, you will need to be signed into the browser version of Tapestry as a manager and go to the Control Panel by clicking on your name in the top right-hand corner (1) then selecting 'Control Panel' (2) from the drop-down menu.

 

name, control panel.png

 

You will then need to click on 'Settings' (1) and select 'Summative Assessments' (2) from the drop-down menu. That will take you to a page where you can see, amongst other things, the term dates you currently have set. If any, or all, of these need changing, click on the 'Change Assessment Periods' button (3).

 

2.png

 

It's not necessary to set up a baseline period on Tapestry. If you are using the EYFS flags then the Areas of Concern screen can be used as a baseline through your first judgement. You can view this through the 'Timeline' feature. This tutorial talks you through this Areas of Concern Group View tracking screen.

Once you know how many periods you want to set up, you can remove any extra periods by clicking on the 'X' button (1) or you can add a new period by clicking on the 'Add Period' button (2).

To change the dates, you just need to click on the drop down boxes for start/end date (3). You can change the term names by in the 'Name' boxes (4). To save your changes you will need to click on the 'Submit' button (5).

When you change your term dates it's important to remember that a new academic year on your account starts at the beginning of the first term in your list. You can see from the screenshot above that in this account our new academic year will start in the Autumn term on the 1st September. 

 

3.png

 

Please do be aware that changing these dates will affect your previous periods and years on Tapestry.

If you decide to cancel the changes before you have submitted them, you can just leave the page (either close it, or go to a different page within Tapestry) to leave them as they were. You must do that before you press submit though!

You can also choose to reset them back to Tapestry default ones by clicking on the 'Set Defaults' button (1). Once you've made your changes you then need to click on the 'Save' button (2). 

 

2019-04-26_12-21-43.png

 

Once you press 'Save' you will be taken to a screen asking you to confirm your period changes.

If you've only made small changes, e.g. kept the same number of terms but changed some of the dates a little bit, you will be able to see your current periods (1), the new ones (2) and to continue you just need to click 'Save' (3). 

 

2019-04-26_12-18-59.png

 

If you are trying to make larger changes e.g. going from 6 terms to 3, not only will you see the current periods (1) and new periods (2) but you will also be shown the information about the period changes (3) and you will be presented with an information box (4). It's very important that you read this if you want to proceed because you can only go ahead after you have agreed to this (5). You won't be able to click the 'Save' button (6) until you do agree. 

 

2019-04-26_12-17-26.png

 

 

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