Downloading Reports

[Childsplaypreschool]

I have downloaded the main Tapestry Journal and a zip file of videos for a child who is leaving.  But is it possible to also download the Reports we have written?  They are not included in the Journal and I can't see an option to download them.

[OlayaTapestrySupport]

Hi Childsplaypreschool,

Indeed, reports are not included in the children's journal exports at the moment, but this is something we'd like to add in the future

In the meantime, and so you can send these to the relatives at your setting, there are two ways you can proceed:

1) Export each report individually into your computer and distribute them as appropriate. 

For this, you'd have to export each single report individually, as it is not possible to do so in bulk, I am afraid. You'd have to go to your 'childrens' section > click on the name of the child whose reports you'd like to export > click on 'reports' > enter the report you'd like to export > click on the 'export' button that you'll find next to the 'edit' button on the top right hand side. 

You'd have to do this per report and child. 

2) Make the reports visible for relatives.

When you make a report visible for relatives, the parents themselves will be able to export the file directly into their devices!

Similar to the observations, by default, all reports are kept hidden from relatives until the setting is happy to share these with them. 

Here's a tutorial that explains how to make reports visible for relatives: 

*new* Making reports visible to relatives

Once the reports are available for relatives, they will be able to view these by going to their children section, clicking on their child's name, and then clicking on 'reports'. If the access the report by clicking on the title, they will be able to export a PDF copy by clicking on the 'export' button.

I hope this was helpful, but if you have any further doubts please do not hesitate to contact us on customer.service@eyfs.info.

Best wishes,

Olaya

 

[Childsplaypreschool]

Thank you - that clarifies things for me.

[OlayaTapestrySupport]

You are very welcome Childsplaypreschool!

Do let us know if you have any further queries or doubts we can assist you with  

Best wishes,

Olaya

[OlayaTapestrySupport]

Hi again Childsplaypreschool!

We just wanted to let you know that we have just added the option to include reports in PDF journal exports!

These will be included after the observations, and will be categorised as 'Reports' in the contents list.

Please note that only those reports created within the PDF's date range set up within the export form will be exported alongside the journal. Also, if the PDF is exported for relatives, only the reports that have been granted relative access will be included. 

You will also be able to export reports in bulk by unselecting all the options for observations within the original export form, accessible from the 'manage children' section as per usual. This allows for bulk export of reports into a PDF in case it is required for moderating purposes.

I hope this is good news!

If you have any doubts or queries about this please do let us know.

Best wishes,

Olaya