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KS1/KS2 Analysis - Absence screen


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One of the key features that we have included in the KS1/KS2 tracking systems is the 'Absence' record. Missing a lesson can have an impact on a child's learning and development, so we believe that this event should be reflected in the KS1/KS2 assessment analysis. 

If you haven't set up tiers, children's MAPs or haven't started assessing KS1/KS2 on your account yet, you can use the tutorials linked below to help you.

Setting up KS assessments on your account
Setting Key Stage Maintained Achievement Points for children
Assessing with the KS1 and KS2 frameworks


This tutorial shows how the assessments marked as 'absent' can affect a child's average tier score for a specific period and statements. It also explains how the tier scores both with or without the 'absent' assessments are calculated, so you can understand the extent to which an absence can impact on a child's development. 

To find the Absence screen, you will need to navigate to the (1) Tracking tab at the top of the page. Here, you will be given the option to choose which year group you wish to analyse. For the purpose of this tutorial, I am going to analyse (2) KS1 Y1. Once you have selected the year you will then need to click the 'Group View' on the (3) Absence section to enter the area.





When you have gone to the absence screen you can filter by (1) subject, area, aspect or statement. You will also be able to filter by (2) groups and (3) period. You can also (4) add more than one group if you wish to compare two or more groups. 

For the purpose of this tutorial, I have selected all 150 statements, and selected the KS1 group as my group, but you might want to narrow it down a little further. I have also set up the assessment period to the Autumn term.



You will then be shown a table that will only include the children that have had at least one 'absent' assessment within the chosen period and group. 


impact of absence.png


The Tier Score column shows each child's average tier score for the selected period taking the 'absent' assessments into account. This is the figure that will show in the Attainment and Achievement analysis. 

Please note that for every absent assessment, the child is given a score of 0. This is, if a child has been assessed five times, but they were 'absent' for one, their score will still be calculated over 5 assessments. I.e. T3, T3, T4, T3 and 0. This is a total of 13 across five assessments, which equals an average tier score of 2.6.

The Tier Score with Absence Discounted column shows what the average tier score for the selected period would be for each child if the absence scores are not included

Using the same example as before, if the absent assessment is not taken into account the results will be quite different. This figure would be a total of 13 across four assessments, as the absent assessment wouldn't contribute. This equals an average tier score of 3.25.

The Effect of Absence column shows the difference between the tier score and the tier score with absence discounted, so it will show if the average tier score has decreased due to the absent assessments. 

In both of the above examples, the child wasn't assessed/did not receive the lesson. However, the absence score considers the loss that missing a lesson means in their learning process.

Let's take a closer look at Freya:




Freya has been absent on at least one of the assessments made during the Autumn term. This has had an obvious impact on her tier score. When the absence is taken in account, Freya's average tier score is set at 2.23. However, if this absence hadn't been taken into account towards the average calculation, Freya's tier score would have been of 3.05. This means that her being absent has dropped her tier score by 0.82.

Considering the absent assessments on Freya's tier score will help her practitioners to evaluate her tracking more accurately.

If you keep scrolling down you will see a chart that represents the percentage of children with absence for the selected period and statements. By hovering your cursor over a column you will see the exact percentage of children.




If you decided to compare two groups, and set the filters up for this purpose, you will see the comparative graph results for the separate groups in this chart. Please remember that these will show the percentage of children that were absent at least once for the statements and periods specified on the filters.


comparative chart.png


You can now export a printable/downloadable version of the analysis by clicking the 'PDF' button on the filtering section.




You can also export either the table or the column chart by clicking 'CSV' or 'image' respectively on each figure's title.

I hope this tutorial helped with the reading and understanding of your KS absence data!


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