Online Register export

[EmilyTapestrySupport]

In this tutorial we're going to look at how to export a PDF copy of your Online Register from Tapestry. For details on using the Online Register, you can refer to our tutorial on this here. Or if you need to set up your Booking feature, you can find out how here.

Firstly you'll need to navigate to the feature by clicking 'Booking' (1) in the top bar, and then going to 'Exports' (2) and 'Online Register Export' (3). You have two sections where you can customise your export: 'Layout Options' (4), which you'll access by clicking on the heading, and 'Export Options' (5). We'll now go through both of these sections. 

 

 

 

Layout Options

When it comes to displaying your children's arrival and departure times, you can choose between showing either their overall arrival and departure time or their individual booking times. The former will display only the earliest arrival time and the latest departure time for each child. For example, if they attend the 08:00 - 09:00 and the 09:00 to 12:00 sessions, it will show as 08:00 - 12:00. If there is a time break between sessions you will see separate blocks of time e.g. 08:00-09:00, 15:00-17:00.

Alternatively, individual booking times will instead show individual session times each child is booked into. For example, 08:00 - 09:00 then 09:00 - 12:00 and then 12:00 - 15:00.
 

 

You can choose to display none or all of the available optional fields. You can show the child's DOB and age, or have 3 extra rows to add anything additional to your register by hand. You can also include booking notes, which will show notes you recorded when creating extra bookings or absences.

 

 

You can also choose include extra fields, including the 'Register Notes' field from the Online Register (called 'Notes' here), and a field to store Dropped off/Collected by information, although this is not currently captured on Tapestry and is mainly designed to be included as a way of recording this information if printing a Printed Register. You can only have either the Notes or Dropped off/Collected by fields included on the export, but not both.

 

 

Finally, you can sort the list of children 4 different ways: alphabetically by first name, youngest to oldest, oldest to youngest, and by their arrival time starting with the earliest.

 

 

Export Options

Under the 'Export Options' field you will need to select your register date range (1), and then whether you would like to create a separate register for each room or combine all children into one register (2). Once you're happy, click on 'Generate PDF' (3) to export the register. 

 

 

The PDF export will be downloaded straight to your device or browser. 

 

 

And depending on your layout and export options, your printed register will look something like this:

 

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