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Creating an EYFS 2021 Report


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Hi there!

In this tutorial I will talk you through the steps of how to create a Report using the EYFS 2021. The report format is quite similar to creating an EYFS Report, but you'll notice that the age bands and refinements section are missing to reflect the new Development Matters guidance

To create a new report, you will need to login to your Tapestry account via the browser. You'll then need to click on the 'Reports' tab near the top of the page (1). You should then see your 'Reports Overview' page (2), here you can choose the framework for your report, which you can select from the 'Add Report' section (3), in this case we will be selecting 'EYFS 2021' (3).




Once you have selected the 'EYFS 2021' report and chosen the child you'll be making the report on, you will be taken to this screen: 




First, you'll need to add a title as reports can't be saved without a title (1). You'll also see that there is an 'Options' box (2) containing the 'Status' of the report, which by default will be set to 'draft' and the 'Date' the report was created, you can change these as you need. You will notice that there are three different types of ‘status’ for a report, these are:

Draft – You can save a report as a draft whilst you are still working on it. Relatives will not be able to see these.

Published – Once a report is published, relatives can then view them.

Staff only – This shows the report is complete but only staff members can see them.

Below this, you will see the 'Child' section (3), this includes the 'Date of Entry to Setting', their 'Date of Birth' and their 'Age in Months at Check', these will all be automatically filled in (4). You can also fill in any additional information about the child in the 'Additional Information' (5) box provided! 


Next you will see following two sections:




Throughout the report you can choose to 'hide' certain sections or fields (1). If they are hidden, they will not show up in the finished report. Also, if any of the boxes contain no text they will be hidden by default. You can un-hide these at any point. 

In the first box 'Staff who contributed to this report' (2), you can record the staff members who contribute to the report. The second box, 'Overview of child's playing, learning and thinking', is for you to record an overview of the child's playing, learning and thinking (3). This can be general, but you may want to refer the Characteristics of Effective Learning here. 

Once you've finished entering these details, you will see the first of the seven EYFS learning areas (1). Each area of learning has its own section. Here you'll see the 'Staff Comments' section where staff can write about that specific learning area (2). 




Please note, this will be where you notice a difference from the EYFS Report as you will not have the option to 'Fill Assessments' including the option to 'Autofill' the 'Next Steps', so you can use your professional judgment to fill these out yourselves (3).


Once you've completed filling in the relevant EYFS learning areas, you'll see that you have the option to an any 'Additional Information' (1). 




Now you can add 'Child Voice' and 'Relative Contribution' (2), this is something you can do at any point, even once a report is published. You can also do this on their behalf. You can also add the ‘Relative Contribution’ on the relative’s behalf.  

Below those sections, you'll see the 'Signatures' section (3), here the Key Person, Relative and Manager can sign the report. Please note, a staff member or manager would be able to sign on a relative's behalf. 




The next section will be where you can add any media to your report (1), this will allow you to add photos, videos or audio files and documents e.g. PDFs. You can do this by clicking ‘Add Files’, selecting the files from your computer, and then clicking ‘Start Upload’ (2).

You can also remove any files you have added using the Delete button (3). Once these are uploaded, you'll also be able to change the order of the files by using the arrow on the right. Please note, documents will show up separate to photos, videos and audio files. 

Once you're happy with everything, click 'Save Report' or 'Save and Add Another' and you're all done! (4)

On the next page, you will see the finished version of the Report where you can add any comments. If you want to make your report visible to relatives, you just need to follow this tutorial.



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