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Cherry Garden Snapshot Calculations


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This tutorial will explain how the scores in the Cherry Garden Baseline and Statement Screens are calculated. These are the scores that will then carry through to the Strand Scores and Progress screens so it's important that they're correct. 

The way they are calculated is a little different to how the other scores are worked out so even if you're familiar with other assessment types on Tapestry, it's worth reading this through. 

The main difference is that the scores from the baseline and then earlier assessment periods carry through to later assessment periods. This means that even if you don't get chance to assess a child in every subject area within the framework during every period, as long as you've assessed them at least once on Tapestry (be that an override or an observation), you'll be able to see that in the current period's statement screen.

In addition to that, scores from the previous period will have some impact on the current period. The thought behind it is that data should take into account a wider history of the child. 

To skip to a relevant section of this tutorial, please use the links below.

  1. Blank Baseline/Statement Screens Option 1: Making observations
  2. Blank Baseline/Statement Screens Option 2: Overriding
  3. Future Periods
  4. Adding new assessments to future periods
  5. How baseline works
  6. Some final things to note

I will start by looking at how you might get a score into the baseline or a statement screen if there are no scores already there. 

Blank Baseline/Statement Screens Option 1: Making observations 

Every time you make an observation and tag a statement in it, the refinement you select will be taken into account in the baseline/statement screen and will influence the final score that shows up for that statement (unless there has already been an override which I'll come back to in option 2). If you only have one observation then it will just be that refinement. If you have multiple observations then it will be an average of all of them. 

For example:

I make one observation called 'Hopping with Miss Matthews' and assess a statement as 'refinement 1'.



When I go to the statement screen for that period I will be able to see that that observation and corresponding score. 


If I then make another observation, this time called 'In the Jungle Room' and assess it as refinement 3, I will be able to go back to that statement screen and see that the overall refinement has changed to 'R2' (the average of the two refinement scores I have added so far) and the second observation shows up when I click on the score. 


You can see from the above that when you're looking at a statement (which had not been assessed at the start of the period), the score at the end of the period will be the 'mean' of the refinements you select in the observations for that period. 

Blank Baseline/Statement Screens Option 2: Overriding

Your second option is what we call 'overriding' and is a way of recording your professional judgement without having to add supporting evidence. If you use this method, the score you've selected will always be the one that sticks, regardless of any observations you make. It will not change in the period you entered it for unless you or someone else purposely changes it by making a new override or deleting this one. You're likely to use this on baselines/statement screens if you have collected data at an earlier point elsewhere, or if you want to quickly mark off lower band statements that you can instantly see have already been achieved by the child.

You can override a whole branch at once by clicking the 'Branch X' at the top of the chart and selecting the appropriate refinement (1) or clicking on the tick under a specific statement and setting a refinement for that statement alone (2). 


If a score is already displayed on one of the statement/baseline screens and you want to change it, you can do so by overriding it. Any observations you've made will still show up in pop up box when you click on the orange bar telling you the final refinement, but the actual score will be what you have manually entered. 

Future Periods 

Once a baseline or statement screen shows a refinement for a statement, that refinement will carry across to the next period, meaning that even if you don't make any assessments for a statement in a new period, a refinement will show. Unless you make a new assessment, Tapestry will assume that the most recent refinement you made is still correct. 

This is what it will look like:


You can see the refinement for the statement in Branch 3 has been carried across from a previous period because it has a black arrow next to it. 

The statement under Branch 2 however has no black arrow, which means that score is based on data collected in the current period. 

This score isn't limited to only carrying forward once. In the case of the statement above, every future period will say R1 with a black arrow until a new assessment is made. 

Adding new assessments to future periods 

Here's the slightly trickier bit. If you have a carried forward score, then add an observation, the refinement will show up as the average between the carried forward score and the observation score. The carried forward score will be worth the same as one observation in the calculation.

For example, if in the baseline the statement is scored as R1, then in Autumn period, you make an observation with the assessment R3, the final score would be R2. That's worked out as 1+3 (as the refinement scores) divided by 2 (the number of scores).

If you've actually made 4 observations in the Autumn period, each with the statement assessed as R3, the calculation would be 1 + 3 + 3 + 3 + 3 divided by 5, then rounded to the nearest whole number, so the refinement would be R3.

If you disagree with the refinement for whatever reason you can always override it to whatever you think is most appropriate.

The final score for the period will then carry through to the next period where the same rule will apply.

How baseline works

The baseline is always considered the starting point of a child's assessment history on Tapestry. The time it covers will be considered a period by itself, and anything that happens in that time frame will only contribute towards the baseline data. Any observation made during that period will only contribute towards the baseline score, not any period in the statement screen, even though the date the observation was made on will also fall into a period. Any observations made before the baseline period starts will not appear anywhere - the baseline is always the starting point. 

For example:

If your baseline period runs Sept 1st to October 30th and your autumn period runs Sept 1st to December 30th, an observation made on September the 20th will only affect the baseline score. If you looked at the Autumn period statement screen a score would show up, but it would have the black arrow next to it because it has been carried over from the baseline.

If your baseline ran from October 1st to October 30th though (and your autumn period is still Sept 1st to December 30th), the observation made on September the 20th not appear in your summative assessment data anywhere.


Some final things to note

1) The criteria have no impact on score. If one has been selected it will carry through to every future assessment period unless you untick it as part of an override - it cannot be done through an observation. 

2) Only the final score for the most recent period will impact the final score of the next period. If in autumn term you made 3 observations which averaged out to be R1, just one R1 value would carry forward to spring term. Then if your spring term observations and that one R1 value from autumn averaged out to give a final score of R2, only one R2 value would carry though to summer - the R1 from autumn wouldn't.  

3) The details pop up box that appears when you click on the orange bar showing the refinement score doesn't show the carried over scores at the moment. This means that if you try to work out how an average has been calculated you might get stuck. We are aware of this though and will change that in a future update. 

4) If you would like to use the Cherry Garden Orchard graphic, we recommend having 3 refinements enabled on your account and assigning the third refinement when a child is secure in a statement. Although statements with any refinements will show up on the flower, only statements assessed with the third refinement will appear on the tree.

So that's it, I hope this all makes sense. If not though, or if you have any follow up questions generally please just email us: customer.service@eyfs.info.



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