How Long Do You Keep Regsiters And Accident Books For?

[Guest Wolfie]

How long do people keep their registers and accident books at early years settings? I can't find anything in the EYFS documentation - just that individual children's files should be kept for three years (stated on page 40 of the Statutory Framework).

 

What do you consider to be good practice?

[Beau]

I seem to remember reading that it is 3 years in usual circumstances but since the children in our care are not 'of age' we need to keep them up to 3 years after they reach 18. Or am I remembering incorrectly??

[Lucie]

at our recent ofsted i was told that the accident/incident info should be kept for 27yrs because we are a business?

 

lucie x

[Guest Wolfie]

Thanks Lucie...I had a feeling it was a long time!

[shazzam]

here's a guide

 

RetentionPeriodsforRecords.doc

[Guest Wolfie]

Thanks for that Shazzam -where did you get it from? I am surprised at the "short" period recommended for registers and accident books though.

[shazzam]

i was quite suprised too, was passed it from a preschool delelopment worker i think those are minimum most have a recommended time which is longer

[Inge]

there is a list on this site also.. different time scales to one above..

 

look here for Pdf. publications records to be kept

 

Inge

[Guest Wolfie]

Thanks Inge - what a useful Shropshire website!

[belle06]

our legal people told us the same as Beau said we need to keep them for a minimum of 3 years after a child has turned 18 as this is the time frame for claiming

[Guest]

freedom of information act, data protection and how long to keep records publication in resource library

 

HERE 2nd to last on list

 

I recently attended a SHADES training day ( Safe Handling And De Escalation Skills), the trainer said that any records of incidences where a child has to be restrained ( don't like that word, changed to 'safe handling') has to be kept for life, apparently a new law requires this as claims won't have a time limit. I'm not sure whether accident records may fall within this catagory as well.

 

Peggy

 

p.s. Must remember to update my will informing someone that in the event of my death to destroy all records found in my attic, as they are of course confidential!!!