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Sneha

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About Sneha

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  1. Help with setting up.

    Hi Rukaiya! If you're aiming for a vertically grouped classroom where the 2-5 year olds are all together then dividers/room separaters may prove as a hinderance to allow the children equal access to all Montessori equipment. However I can understand that due to your sessions/day schedule, you may want to arrange your classroom to cater to the different age groups at different times pf the day. If you are placing low room separaters around the classroom then might I suggest arranging your Practical life/Sensorial equipment around the 2-3 year old group but also making it possible for the 4-5 year olds to be able to access them. The actual layout of the classroom depends upon the types of dividers you are planning on purchasing but I would recommend purchasing some that are easy to move around, so if you do decide to have an open plan room, you have that flexibility! Some settings also use their shelves to act as room dividers as-well which may be a better option to allow the free-flow between areas. So placing the Literacy and Mathematics shelves in an 'L shape for example would essentially separate this section from Practical life and Sensorial or using curved shelving to provide that separation - but not necessarily dividing the room up. You may also need to bear in mind that the Practical Life and Sensorial areas need to be in close proximity to a sink where children can refill the jugs/wash their hands prior to and post some of the activities. I hope this helps!
  2. Hello all! Since the Montessori summative assessment screen has sparked several questions, I thought I might explain a bit about that screen and why it was added. The Montessori curriculum works differently to the EYFS in which the activities (of which there are many!) can be completed at any age and several times over the year. Therefore it isn't possible for each activity to have an individual observation added each time and is why we created a screen where you could add an assessment for Montessori activities specifically (not the EYFS statements they are linked to) without having to add an observation. This is to give a more rounded picture of the child's abilities and skills within the Montessori curriculum. The suggested EYFS statements for each activity - are just that - 'suggestions'. They are taken from EYFS age bands we felt were appropriate for that activity but in no way set in stone, as an older child may complete an activity that has a lower age band suggestion but this doesn't mean that they are regressing in any way and vice versa. The EYFS statements were added as a 'teachers guide' to link the Montessori curriculum to the EYFS - but of course each child will achieve something different out of the activity and practitioners are free to select their own statements which are more suitable. So if you add an assessment on the Montessori summative assessment screen, this will have no effect on the EYFS statements. Regarding the EYFS statements; as my colleagues Lauren and Rebecca have mentioned we do indeed have 2 screens for EYFS which will allow you to; a) View the development matters statements that have assessments to give you an idea of what has been covered during each period- but not be able to add/override data on this screen in order to avoid the tick list approach. b) Override summative assessments according to period so you still have a good idea of where the child is within each EYFS area and aspect and can amend these scores according to your own judgement without needing to select specific statements you feel would bring the child up to the level you believe they are at. I hope this clarifies the differences a little?
  3. This tutorial will talk you through the Leuven Analysis Screens that are available to you on Tapestry. In order to view these screens, the Leuven scales will need to be enabled via your Control Panel by following this tutorial. Note: The Leuven system of measuring well-being and engagement was written in 1994 as a tool for staff to use to evaluate their early years environment. The premise was that by observing and measuring how children were engaging in the environment teachers could see if they needed to modify to improve their teaching spaces to improve the outcomes for children. You can use Leuven on Tapestry to evaluate your provision by reviewing children’s engagement and well-being by observing them in your different learning spaces. Over time, Leuven has begun to be used as a tool to assess children individually, this is not the original intended purpose. Any observation or assessment of children’s well being needs to be completed in the light of the PSED statements contained within Development Matters. Subsequently, any PSED assessments need to be viewed holistically as part of the collection of knowledge key people have about the child. Thus, early intervention support and help for the child can be accessed swiftly if there are concerns regarding their ability to engage or if they are displaying low levels of well-being. Accessing the Leuven Analysis Dashboard To access the Leuven Analysis Dashboard: (1) Click on the 'Tracking' tab. (2) Click on 'Leuven'. (3) Click on ' Leuven Dashboard'. You will then be presented with the following screen: (1) Here you will be able to see how many approved/unapproved Leuven assessments have been made for active children on your account. (2) These results are presented according to the period you select from the drop down options here. (3) You can also filter according to group - in this example we have selected 'All children'. (4) You will also be given the distribution of assessments according to Well-being and Involvement. The Leuven Thoroughness Screen The Leuven Thoroughness Screen will show you how many observations within a period have Leuven assessments linked to them and the average score for well-being and involvement for each scale. To access the Leuven Thoroughness Screen: (1) Click on the 'Tracking' tab. (2) Click on 'Leuven'. (3) Click on ' Leuven Thoroughness Screen'. You will then be presented with the following screen: (1) After you have accessed the screen, the top menu will give you the options to: Go back to the Analysis Home page, go Up to the previous screen (in this case the Dashboard), go Back to a previous step and/or be able to Export your results. (2) If you click on 'Set options' you will be given the option to filter according to your (a) 'Key Children' as below: (3) You can then filter according to period or set a custom period as required. (4) You can also filter according to group (in this example we will be viewing 'all children'). (5) Here you will be able to see the Key for the thoroughness results for Well-being and Involvement presented as a graph. (6) This is the representation of your filtered results as a graph where you will be able to see the names of the children on the vertical axis and the number of assessments for well-being and involvement on the horizontal axis. (7) You will also be able to see the results in a table format with the names of the children with Leuven assessments listed in the first column. (8) The thoroughness results for Well-being will be calculated according to the number of observations containing assessments and the average score they produce for well-being. (9) The thoroughness results for Involvement will be calculated according to the number of observations containing assessments and the average score they produce for involvement. (10) You can set the parameters for the number of observations you see in the results by clicking on 'Add filter'. You will then see the following pop up: (a) From here you will be able to select which scale you wish to change the parameters for - either Well-being or Involvement. (b) You can then amend the number of observations you wish to see the scores for - therefore if we change it to between 1 and 3 observations, you will only see results for children who have between 1 and 3 assessments for Leuven. (c) Click 'OK' to add your filter. (11) Here you will see the list of children who have no Leuven assessments, or do not match the applied filters. (12) You can add the Thoroughness Screen to your list of 'favourites' if you wish to have quick access to it in the future. It will then show up in your 'favourites' list under the 'Leuven' tab in Tracking. The Leuven Attainment Screen The Leuven Attainment Screen will show you the average attainment score for well-being and involvement for observations within a period that have Leuven assessments linked to them. To access the Leuven Attainment Screen: (1) Click on the 'Tracking' tab. (2) Click on 'Leuven'. (3) Click on ' Leuven Attainment Screen'. You will then be presented with the following screen: (1) After you have accessed the screen, the top menu will give you the options to: Go back to the Analysis Home page, go Up to the previous screen (in this case the Dashboard), go Back to a previous step and/or be able to Export your results. If you click on 'Set options' you will be given the option to filter according to your (a) 'Key Children' (as above in for the 'Thoroughness' screen). (2) You can then filter according to period or set a custom period as required. (3) You can also filter according to group (in this example we will be viewing 'all children'). (4) Here you will be able to see the Key for the attainment results for Well-being and Involvement presented as a graph. (5) This is the representation of your filtered results as a graph where you will be able to see the names of the children on the vertical axis and the average score for attainment for well-being and involvement on the horizontal axis. (6) You will also be able to see the results in a table format with the names of the children with Leuven assessments listed in the first column. (7) The attainment results for Well-being will be calculated according to the number of observations containing assessments and the average score they produce for well being. (8) The attainment results for Involvement will be calculated according to the number of observations containing assessments and the average score they produce for involvement. (9) You can set the parameters for the number of observations you see in the results by clicking on 'Add filter'. You will then see the following pop up: (a) From here you will be able to select which scale you wish to change the parameters for - either Well-being or Involvement. (b) You can then amend the scales for which you wish to see attainment scores for - therefore if we change it to between low and high, you will only see results for children who have assessments that fall between low and high. (c) Click 'OK' to add your filter. (10) Here you will see the list of children who have no Leuven assessments, or do not match the applied filters. (11) You can add the Attainment Screen to your list of 'favourites' if you wish to have quick access to it in the future. It will then show up in your 'favourites' list under the 'Leuven' tab in Tracking. Back to Main Tutorials Page
  4. This tutorial will take you through the process of purchasing and setting up a new Tapestry account. Purchase Tapestry Page The first thing you will do is select the package size you require for your setting from the purchase Tapestry page at https://eyfs.info/buy.html/. You will then be presented with the following form to complete: (1) If you are an existing FSF account holder, you will be entitled to a £24.00 inc VAT member discount off your Tapestry package (as the full price of Tapestry includes the cost of a membership to the FSF). Therefore to qualify for this discount, you will need to be logged into your account before purchasing your Tapestry package. (2) If you fall under a Local Authority that has a scheme with us (participating LA's can be found at this link) you could be entitled to a LA discount of £24.00 inc VAT (this covers the cost of the FSF membership that is part of your Tapestry subscription). You can obtain the LA key by contacting your LA or alternatively by providing us with your Ofsted URN to gauge your eligibility. (3) Here you can add your setting name e.g. Tapestry Preschool. (4) From here you can select the Tapestry package size you require. (5) The packages are based on the number of children you require the subscription for. Note: We recommend that you take out the package size for the maximum number of children that your setting holds. You can always upgrade during the year by paying the difference in cost of the larger package, however this will not be pro-rated for the number of months left on your subscription, nor will it change the expiry date of your subscription. The number of staff and relative profiles you can add is limitless. Once you have made your selection, the package will be highlighted in dark grey. (6) The larger numbers indicate the subscription cost not including VAT and the smaller numbers indicate the subscription cost including VAT. If your setting is based outside of the UK, you will be eligible for the VAT free price of the Tapestry package. This will be reflected on the checkout pages once you have entered your overseas address correctly. (7) Once you have made your selection, click 'Checkout & Pay'. (8) You will then be taken to the following page where you will be given the option to log in if you are an existing member or Continue as a new member. In this tutorial we will be setting up as a New Member. Creating your New Member Profile (1) Firstly, you will be required to enter a display name - this is the name that will appear on the forum when you create/reply to any posts. It will also appear when and if you send in any support tickets to tapestry.support@eyfs.info. Note: Please note that spaces are not allowed in Display Names. You can use any combination of letters, numbers, dashes, and the underscore character. It must be between 3 and 26 characters long. (2) Here you can enter your email address for your account. This email address will be used to initially create both your FSF membership and Tapestry subscription. You can at a later date, change this to register your membership and Tapestry to different email addresses. You will be able to manage and pay for invoices via your FSF account. (3) You then need to create a strong password for your account. Note: A good password consists of: 8 or more characters, Mixture of letters and numbers, Mixture of upper case and lowercase, Special characters and Non-dictionary words. (4) You can enter the first and last name your account should be registered under. This can be a head teacher, finance manager, or simply the name of the teacher registering the account. (5) From here you select the country from which you are purchasing the Tapestry subscription. If you select United Kingdom, you will be charged VAT. Anyone outside the U.K. will be eligible for the VAT free price of Tapestry. (6) You can then enter your full billing address here. We recommend you fill this in full including your post code as this will determine whether your later payment goes through successfully. Not filling in your post code may result in an error message when making a payment. (7) We generally do not provide phone support, however in the event that we need to contact you, providing a phone number is also useful (but not compulsory). (8) From here you can select your interest in Foundation Stage Education - to verify that you are a relevant party who is trying to purchase a Tapestry subscription. (9) From here you can go through the security check, select whether you would like to receive news and updates and agree to our terms of use. (10) You can then continue to review your order. Payment Options You will then be taken to the following payment page options: (1) Review your order here to ensure you have selected the correct package size and the cost is correct. (2) You can then amend your billing address as required from here. (3) You then have the option to choose payment by card or post. (4) Once you have made your selection, click 'Place Order and Pay'. Paying by Post/Cheque If you select 'Pay by Post', then you will be presented with the following page. This does not create an account for you, however will produce a pending invoice that you can pay by cheque. Towards the bottom of the screen you will find your invoice/order number which you should note down if you need to chase/refer to the payment. You will also be able to save/print a copy of your invoice by clicking on 'Print Invoice'. This will open up your invoice in a new tab on your browser from which you can save and/or print it as required. All the details about how to make payment by cheque/post can be found on this screen. You will also be sent an email from customer.service@eyfs.info titled 'Payment Pending for Tapestry: XX Children' with the same details for your reference. You will receive no further correspondence from us after this stage. Your FSF and Tapestry accounts will be created upon receipt of the cheque as soon as we mark the invoice as paid. Paying by Card When you proceed to make payment by card, you may be presented with the following Error Message: 5080. It is often the case that the billing address is incomplete/is missing your post code which is why you have not been taken to the next screen to make payment. In this case, simply navigate back to the previous page and amend your address accordingly. Making Payment If your billing address is complete, you will then be taken to the following payment page: (1) From here you can select your payment card: Visa, Visa Debit, Visa Electron, MasterCard, Debit MasterCard and Maestro. (2) You will then be prompted to enter your card details as above: Name, Card Number, Expiry date and CVC number. (3) Once complete, click on 'Confirm card details'. (4) On this page you can review your entire order including the subscription size, payment details and billing and shipping address. (5) Then to make your payment, click 'Pay £XX.XX now'. Once payment has been made you will receive the following email from customer.service@eyfs.info, titled 'Tapestry:XX Children' (depending on the package size you have purchased). If you click on 'view order' you will be directed to your billing and purchases page on the FSF and you will need to log in/be logged into your FSF account to view this page. Your FSF & Tapestry account creation You will also receive a second email from noreply@tapestryjournal.com, titled 'Create your Tapestry login' and will appear as follows: (1) You can start by activating your Tapestry account by clicking on this link to create your own password and PIN to log into your account. As you are the first user of the Tapestry account you will be named 'The Admin' by default. The Admin profile has exactly the same permissions as a 'Manager' profile and you can rename it as required once you have created your login. More information about different types of staff accounts can be found here. (2) Guidance on creating a secure password can be found by clicking on this link. (3) If the link is not working for any reason and you're facing difficulty setting up your account, you can email us at customer.service@eyfs.info. (4) FSF - The Foundation Stage Forum: This section will explain a little more about the FSF and your membership. (5) You can watch the introduction to Tapestry video at this link. (6) You can find several more tutorials about getting started with Tapestry at this link. (7) You can find more parent/staff/documentation resources at this link. (8) You can click on either of these links to unsubscribe from receiving any future emails from this address. Back to Main Tutorials Page
  5. We have added a new Montessori Summative Assessment screen to Tapestry, from which you will be able to manually add assessments and refinements for Montessori activities without having to add a full observation! You will also be able to view the progress the child is making for each activity from one period to the next. More information about how to use this screen can be found at the tutorial at this link. A new tutorial for how to use the Montessori Activities Overview screen has also been added at this link.
  6. This tutorial will talk you through the steps you need to take to change or update your contact details. (1) Firstly, you will need to log into your FSF account at www.eyfs.info and sign in with your username/email address and password. (2) If you have forgotten your password, click 'forgot your password?' and this (3) pop up box will appear for you to request a new password. Updating your Contact Details (1) Once logged into your FSF account, click on your username in the top right hand corner of your screen. (2) Then select 'Account Settings'. (3) On the next screen, click on the 'Personal Information' tab. (4) From here you can update/amend your; First Name Last Name Phone Number Email Address (5) Once you have updated these details, click 'Save'. Then if you wish to update your billing/shipping address details, click on the 'Postal Address' tab (1) as below. (2) From here you can amend or update your Primary billing address and/or your Primary Shipping Address. (3) You can also add a different address that is registered to your payment card (if you are paying an invoice) by clicking here. (4) If your billing/shipping address needs to be edited or deleted, you can do this by clicking on of the two options from here. If you click 'edit' you will see the following screen. (1) You can change your country from this drop down list. (2) You can add the first line of your address here. (3) If you wish to add more lines for a longer address, click the + button here and a new row will be created. (4) You can add your post code here. (5) Click Save to update your address details. Note: Remember that this is the address that will appear on your invoices, so if you wish for this to be the school/an official address then you can always change your billing address at the time of payment when you are on the checkout screen to ensure the billing address matches your payment card. Back to Main Tutorials Page
  7. You can now communicate with the relatives of children (linked to their profiles) individually via the Care Diary! More information about how to use this new feature can be found at the tutorial 'How to use the Communication tool in the Care Diary' at this link! You can also access tutorials for 'Setting up Care Diary' at this link and 'How to use the Care Diary features' at this link.
  8. You can now create accident/incident forms via the Care Diary and make them available for relatives to sign either on paper or digitally! More information about how to use this new feature can be found in our updated tutorial about 'How to use the Care Diary features' at this link. You can also access the tutorial for 'Setting up the Care Diary' at this link.
  9. This tutorial will talk you through how you can change your FSF email address. Your Foundation Stage Forum membership is registered by default to the person who initially subscribed and paid for your Tapestry subscription or if you have just purchased an FSF membership - then to the person who made this purchase. You can manage your invoice payments for Tapestry, upgrades and so forth from your FSF account and the person whose email address is registered to this account will be the only person who can access the FSF. If you wish to change this email address you can do the following: (1) Go to www.eyfs.info and sign in with your username/email address and password. (2) If you have forgotten your password, click 'forgot your password?' and this (3) pop up box will appear for you to request a new password. Changing your email address Once you are logged into your FSF account (1) Click on your Username and select (2) Account Settings. You will then be taken to the following page: (1) Click on the 'Email Address' tab in your Settings panel. (2) Enter the new email address to associate with your FSF account. (3) Enter your current password to verify this change. (4) Click 'Save' to change your email address. Back to Main Tutorials Page
  10. More grouping as a class

    Hello Clare! You will be happy to know that we will be releasing an iOS app update in the near future which will allow you to filter by groups on the app as-well! Do keep an eye on your Tapestry newsletters and change log for more information about when this is released! In the meantime, what I can suggest is assigning the children who work with several support staff as 'key children' to their staff profiles (tutorial here) and then limiting them to only view their key children (tutorial here) so when they log into Tapestry on the browser/app they can only view their key children. As a manager if you need to be able to view all children, then I'm afraid the 'key children' method will not work in the same way for you - so please bear with us for the app update! Regarding allocating classes at the beginning of the year; I can understand that it would be much easier to allocate the groups as key children to staff members rather than selecting each name individually. This is something that has been brought up previously and is being discussed as an additional feature we hope to include in the future as-well! For now, the easiest way to allocate the key children is by going to Control Panel > Manage Staff > Manage Key Children - for which you do need to know the names of the children you are allocating. I hope this helps!
  11. Welcome to Tapestry Laura it's great to have you with us! Hopefully one of your fellow South Yorkshire 'Weavers' will be along soon to offer you some help. In the meantime, have you looked the following webinar 'observing and assessing using Tapestry' as that will give you a great overview of how to use Tapestry with your children? Other webinars at this link might also be useful - you can watch them whenever you have a moment! If you would like to talk to us about using Tapestry as childminder we are holding a webinar just for you on February 20th at 6:30p.m. You can sign up to this by visiting this page. Get back in touch if you have any more questions! Happy weaving!
  12. This tutorial will take you through the steps of using the new 'Comments Tool' between staff and relatives available via the Care Diary. After you have enabled the Care Diary via your Control Panel you can use the care diary to communicate with relatives and so relatives can communicate with you. Enabling Notifications for Care Diary Before using the comments tool, you will need to enable notifications for the Care Diary via your Control Panel. (1) Click on your username and select Control Panel. (2) Click on the 'Settings' tab. (3) Click on the 'Notifications' tab and you will then see the screen below: (1) Scroll down the Notifications page to where it says 'Relatives'. (2) There are three notification options for Care Diary; Care diary attention requested, Accident entry attention requested and Care diary comment added. You can enable notifications for each of these actions as either Internal, Immediate Email or Daily Email as required. (3) Then click 'Save' to update your notification preferences. Adding Comments via the Care Diary You can send individual comments to relatives linked to their children's profiles via the care diary. This is a function on the care diary that cannot be done in bulk. (1) Click on the comment icon to begin sending a comment. (2) Here you will be able to see any entries you have added so far for the child. (3) You can then type a comment for the relative in this field. (4) You then click on the paper plane icon to send the comment to the relative. (5) Once it has been sent, your screen will appear as below where you will be able to reply to your own comment, like or delete it as required. Relative view of Comments via Care Diary The relative/s can also view, add and reply to comments via the Care Diary. (1) When the relative first logs into their account, if a comment has been sent, it will show up in their notifications as below: After clicking on the notification, they will be presented with the following Care Diary entry: (2) The staff comment will appear here and the relative can like and/or reply to it here. (3) The relative can also write their own comment in this field. (4) Once the comment has been written, the relative can click on the paper plane icon to send it. When the comment has been sent, the screen will appear for the relative as below: If the relative logs into their account and would like to send a direct message/comment to the setting (instead of replying to a comment that has been sent to them as above), they will see the screen below: Staff view of Comments via Care Diary If a comment has been sent by a relative, when staff log into their account and access Care Diary, they will see the following screen: (1) The comment icon will now have a red number above it (this number will change according to how many comments have been sent for that particular child). Once you click on this icon, you will be able to view the screen below: (2) You will be able to view the thread of any previous comments here. (3) You can then reply as required and send the comment in the same manner by clicking on the paper plane icon . Deleted Comments and Likes (1) If a comment has been liked, the wording will change from 'Like' to 'Liked' and if you hover over the thumbs up icon, you will be able to see who liked the comment. (2) If a comment has been deleted, it will be replaced with the text [Comment Deleted]. Note: Only staff can delete comments made by themselves and relatives. Relatives can only delete their own comments. More information about how to use the Care Diary can be found at this tutorial. Back to Main Tutorials Page
  13. This tutorial will take you through how to effectively use the Care Diary feature on Tapestry. After 'Setting up Care Diary' from your Control Panel you can proceed with adding entries. Accessing the Care Diary and Filters (1) You can access Care Diary from the tab in the top bar on your Tapestry screen. (2) You can then Filter your results by selecting from the options in the image below. (3) In this example we are filtering according to 'Key Person'. (4) Click Submit to filter your results. The Care Diary Features (1) The date of the entries will appear as today's date. This can be backdated to look at previous entries if required. (2) The filters you have applied on the page will appear here (in this example, filter by key person). (3) You can either add entries for children individually or for 'all' at once by selecting 'all' from here. If you select 'all' you will be able to add multiple entries using the larger icons from the toolbar in the image below. You can also select 'some' by ticking the grey box beneath a child's name and then selecting the other children you wish to add an entry for. (4) There is also have an easy toggle in/out of bed to quickly add sleep entries for children. (5) You can add drinks that are available throughout the day here and Save. This/these will then appear in the care diary entry for every child for that day. (6) These are the main features of Care Diary, further elaborated below: Meal Entries: You can add meal times for one/some/all children by clicking on this icon. (a) You can add a pre-set meal time (created via your control panel) by clicking on the drop down menu here. The time will then change from the current time to the pre-set meal time. (b) Any meal entries you have added before will appear as autocomplete options here. These can be amended via your control panel as-well. (c) You can select if the child/children had all, most, some or none of the meal. (d) You can add a drink and the quantity in ml and oz here. (e) You can enter any additional information here. (f) Then click 'create' to add your entry. Toileting: You can add toileting entries for one/some/all children throughout the day by clicking on this icon. (a) The time the toileting entry is made will appear here and can be amended as required. (b) You can then choose from the options for Nappy, Potty and/or Toilet as required. (c) You can enter any additional information here. (d) Click 'Create' to add the entry to the child/children's Care Diary. Sleep Checks: You can add sleep times for one/some/all children throughout the day by clicking on this icon. (a) You can adjust the sleep timings as required from here. (b) The default conditions for sleep care set by Tapestry are; Put to bed, Got out of bed and Sleeping. Any other sleep states you add here will eventually appear as autocomplete options for you to select from. These can be amended via your Control Panel. (c) You can enter the location for the sleep entry here e.g. cot, bed and so forth. (d) You can enter any additional information here as required. (e) Click 'Create' to add the sleep check entry to the child/children's Care Diary. Milk Feeds: You can add milk feeds for one/some/all children throughout the day by clicking on this icon. (a) You can adjust the milk feed timings as required from here. (b) Any milk feeds you add here will eventually appear as autocomplete options for you to select from. These can be adjusted/removed via your Control Panel. (c) You can add the quantity of the milk in ml or oz. (d) You can enter any additional information here as required. (e) Click 'Create' to add the milk feed entry to the child/children's Care Diary. Accident/Incident Form: You can add accident/incident forms for one/some children by clicking on this icon. (a) You can adjust the times of the accident/incident as required from here. (b) You can add details about the accident/incident in this field. (c) You can detail any first aid that was administered it this field. (d) You can add one/multiple first aiders from the drop down list of all staff members on your Tapestry account here. (e) You can add any additional information here. (f) Click 'Create' to add the accident/incident form to the child/children's Care Diary. Once you have created the form, on the main page of your Care Diary, you will see the message below: (a) When you click into this alert you will be taken to the following page which outlines the details of the accident/incident: (b) You can either Download a PDF of this form to print and ask the relative to date and sign in person. OR (c) Mark as discussed and this will then prompt the following message: (a) If you select 'Hardcopy will be signed' you will see the following screen. After entering the relative's name and clicking 'Submit' you can ask the relative to sign the copy of the form you have already downloaded from the previous screen. (b) If you select 'Digital signature will be taken' you will see the following screen. Here you can enter the relative's name and take a digital signature from them and then click 'Submit'. You will then presented with this screen, including the digital signature for you to download and keep for your records. Granting Parental Responsibility There may be an instance when you 'Mark as discussed' on an accident/incident form that you will receive the following message: This means that the relative/s attached to the child has/have not been given 'Parental responsibility' via Control Panel. This can be done by anyone holding a manager profile on Tapestry clicking on the link in the message above. This will take you to the 'Manage Relationships' page where you can locate the child's relative, click (1) 'Edit relationships' and tick the box next to (2) 'Parental Responsibility' (if you hover over the 'i' a small pop up informing you that 'Relatives with parental responsibility will be notified once an accident entry has been signed off' will appear). Then click (3) Done to update this setting. Downloading Accident/Incident forms in Bulk You also have the option to download all your accident/incident forms for each child in bulk as follows: (1) Go to Control Panel and then Manage Children. (2) Select 'All'. (3) In the pop up menu that appears in the bottom right hand corner of your screen, select 'Export accident forms as PDF's'. (4) Click 'Go' and the following screen will appear. From here you can go to 'View your downloads' where the PDF will be available for you to download. General Log : You can add any general entries for one/some/all children by clicking on this icon. (a) You can add the start and end timings of your general log entry here. (b) You can give your entry a title here. (c) You can enter any additional information here as required. (d) Click 'Create' to add the general log entry to the child/children's Care Diary. Comments : You can communicate with the parents/relatives of a child by clicking on this icon and sending comments. More information about the comments tool can be found at this tutorial. All entries and permitting relative access: You can view all entries made in the Care Diary for each child by clicking on this icon and you can also notify and permit relative access. (a) This is how the breakdown of the entire day's Care Diary entries will look. If you click any of the small grey squares available next to each entry, you will be able to edit or delete it as required. (b) You can then 'Permit Relative Access' to release the Care Diary for relative view. After you permit relative access, you will then be given the option to (c) 'Notify relatives' (image below). By clicking this, the relative will receive a notification that their child/children's Care Diary is available to view. Relative view of the Care Diary The images below will show you how the relative will be able to view the Care Diary, any accident/incident forms that require attention and staff comments added during the day. Once the relative has logged in, if you have notified them of any accidents/incidents or that the Care Diary for the day is available to view, they will receive internal notifications and/or email notifications (according to your settings) as in the image below: They can also click on 'Care Diary' in the top bar of the Tapestry screen and they will be able to see the following: More information about enabling the care diary and the comments tool can be found on our tutorials page! Back to Main Tutorials Page
  14. This tutorial will take you through the steps of enabling the Care Diary feature from your Control Panel. Setting up from the Control Panel (1) Click on your username and select Control Panel. (2) Click on the 'Settings' tab and then the 'Care Diary' tab (3) You can then enable the care diary function by ticking 'Enabled for use' and Save. The 'Care Diary' tab will then appear at along the top bar of your Tapestry screen. (4) You can also make the care diary available for relatives to view from their profiles by ticking 'Enabled for relatives' and Save. (5) If you would like for staff to approve the entries before they are released to parents tick 'Staff must approve relative access to entries' and Save. Adding Meal Times You can then set up default meal times that you would like to appear in your drop down menu/list when adding care diary entries. This will save you having to enter a specific time every time you would like to add a meal entry for a child/multiple children. (1) These meal times have already been added to Tapestry, however when you first set up there will be no entries here. You can also change the timings of any meal times you have already entered here. (2) You can name the meal times as required. (3) To add a meal time you would like to appear in your drop down list, click on 'New Meal Time'. (4) You can then add a Meal Name and adjust the Time as required. (5) Then click Save to add your meal time and it will appear as below. Modifying Autocomplete Options The Autocomplete Options section, enables you to change, amend or delete text that you would like to appear as an 'autocomplete' option when adding daily diary entries for Food, Meal Drinks, All Day Drinks, Milk and Sleep Care States. These will begin appearing here as soon as you begin to add entries to care diary manually from the Care Diary page. Once you have added a few entries for the above fields, these will begin appearing as autocomplete options and will be listed as below. You can modify Autocomplete Options for: (1) Food (2) Meal Drinks (3) All Day Drinks (4) Milk (5) Sleep Care States (1) In this example, I am editing the 'Food' Autocomplete Options. (2) You can delete the entry by clicking 'Remove' here and Update. (3) You can amend text if there is an error or you wish for another autocomplete option to appear by clicking into the text field and changing it as required. Once you click 'Update' the amendments will appear accordingly as below. Setting User Permissions for Relatives You can then set user permissions for Relatives for the Care Diary by doing the following: (1) Click on your username and select 'Control Panel'. (2) Click on the User Permissions tab. (3) Click on the 'Relatives' tab. (4) Scroll down to where it says 'Care Diary' (below). (5) You can then amend the permissions for relative by clicking 'edit'. (6) After you click edit, you will be able to see the following screen where you can add/amend relatives who are permitted/not permitted for each of the above user permissions. You will also be able to select whether you would like to view users who are not currently active. That's how you set up the Care Diary within Tapestry! We also have further tutorials on 'How to use the Care Diary' and 'How to use the Communication Tool in Care Diary'. Back to Main Tutorials Page
  15. The new Montessori Summative Assessment screen will allow you to add assessments for observations you have made of the child/children - without having to add a full observation as we understand that children may join the nursery/school already possessing knowledge and skills they have learnt at home. These assessments will not always require or justify a full observation to be carried out and therefore you will now be able to add these assessments manually. The screen will also allow you to view individual and group progress across periods via the colour coded refinements you have selected/named via the Control Panel (tutorial here). Adding Montessori Summative Assessments Individual View To access the Summative assessment screen - Individual view - you first click on the (1) 'Tracking' tab and then select (2) Montessori (3) Summative Assessment - Individual view. Once you have accessed the screen it will appear as follows; (1) You will be able to filter according to; Child, Year, Period and Montessori Area (PL/AEL, Sensorial, Literacy, Mathematics, Cultural/KUW). (2) Here you will be able to see the Montessori activity refinements you have named via your Control Panel (unless you are using the Tapestry default refinements as in the image above) in their abbreviated forms for the Summative assessment screen. (3) Once you have made any required overrides and saved your changes, you will be able to export your results from this screen as CSV (excel file) or PDF. Once you have applied your filters, the results will appear as follows: (1) You will see the Montessori area of learning here ( and only one area if you have applied any filters to your results). In this case we are looking at the Summative assessments for Literacy in Spring Term 1. (2) You will see the list of activities pertaining to each area here and if you click on the icon, you will be able to access the descriptor of the activity as-well. (3) Here you will be able to see any assessments you have made for each activity in previous periods. If you hover over the refinement, you will also be able to see the period during which the assessment was made as follows; Therefore, in this example, for the activity, Insets for Design - Stage 1, Katherine Matthews was assessed as CI (Completed Independently) for both Autumn Term 1 and 2. (4) This column shows you the assessments that have been made in the current period or period you have selected (in this case Spring term 1) and if it says 'Not Assessed' this means that no further assessments have been made for this particular activity during this period. There may be instances where a period appears blank as in the image below - and this means that no assessment was made during this period but has been made in periods following after this. The assessments do not pull through to each term - so you are aware of which activities need to be revisited or planned for and if the child has not worked on activities in particular areas during each period. (5) If you click on 'Show details', you will be able to see which observations (if any) have contributed towards this assessment and/or if the assessments were added as manual overrides, as in the image below: (a) Here you will be able to see which observation/s contributed towards this refinement. (b) If you tick the box next to 'Show related EYFS assessments' you will also be able to see which EYFS assessments - if any - were also linked within this observation. These assessments will contribute towards the EYFS snapshots screens. Adding Montessori Summative Assessments Group View To access the Summative assessment screen - Group view - you first click on the (1) 'Tracking' tab and then select (2) Montessori (3) Summative Assessment - Group view. Once you have accessed the screen it will appear as follows; (1) This tab will indicate whether you are on the individual view or group view page. We are looking at the 'group view'. Note: You will not be able to manually add or amend results on the group view screen. This can only be done on the Individual view screen. (2) From here you can filter by Year, Period and Area. (In this example we will be looking at 2017/2018, Autumn Term 2, Literacy) (3) If you tick the box next to where it says 'Show previous assessment alongside this period's assessment' you will be able to compare previous period summative assessment scores to the period you are currently looking at. (4) In this section, you can apply as many filters for your results as required. In this example, I am filtering by Group and Key Person and sorting them by First Name. (5) If you would like to reset your filters to re-select or amend your results, you can do so by clicking 'Reset Filters'. (6) Here you will be able to see the 'key' for your abbreviated refinements. The above example shows the Tapestry defaults, you can rename them as required from your Control Panel (tutorial here). Your filtered results will then appear as follows: (1) Here you will see the list of all the activities pertaining to the area you have selected/filtered. (2) Here you will be able to see the names of the children according to your filters. (In this example they are sorted by First Name A-Z) (3) According to the results, Gabriel Lopez was 'Introduced/Spontaneous Use' in Autumn Term 1 for the activity 'Insets for Design Stage 1'. Note: If you hover over the refinement, you will be able to the period in which this assessment was made. (4) According to the results, Gabriel Lopez is currently (Autumn Term 2) 'Working with guidance/repeated' for the activity 'Insets for Design Stage 1'- thereby showing you the progress for this particular activity. As you progress through the year, you will be able to see more results for each period (for comparison or to view progress). (5) If the refinement appears blank, this means that no assessment has been made for this activity in the period/s. (6) You also have the option to export your results as a CSV or PDF file. Summative Assessment Exports - CSV and PDF files Here are examples of what your CSV/PDF exports might look like: CSV: PDF: More information about the Montessori Activities screen can be found at this tutorial and if you require any help in actually setting up the Montessori framework on your Tapestry, a tutorial for this can be found here. Back to Main Tutorials Page
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