Adding an accident on the iOS app

AlexandraTapestrySupport · June 23, 2023

In this tutorial we're going to look at how to add an accident entry on the iOS app and how managers can approve accidents and mark them as discussed.

We're going to look at adding an accident as part of the Care Diary feature. This tutorial will show you how to enable this on your account. But you can also use the tutorial if you have 'Accidents Only' enabled instead. To enable just accidents, please refer to this tutorial.

In order to access the Care Diary on the iOS app you will need to ensure that your Tapestry app is updated to version 5.0.0 or higher. You can find the app version number, beginning "Version..", at the bottom of your app login screen.

If you'd like to skip to certain parts in this tutorial then you can use the links below:

Adding an accident entry

Approving an accident entry

Marking an accident entry as discussed

To complete any of these actions you will first of all need to go to the Care Diary or Accidents icon at the bottom of the screen.

Adding an accident entry

There are two ways you can add an accident entry on the Care Diary. Firstly, shown below, you can select the profile photos for the child or children you want to add the entry for (1). Then down the bottom you can see a '+' button and it says 'add entry for [number of children' (2).

Clicking on the '+' button will bring up a menu where you can select the type of entry you want to make. Click on the Accident option to proceed.

The other way you can add an entry is by selecting the 'Entries' icon for an individual child. If you choose this option you will not be able to add other children into the entry.

On the next screen tap the '+ Add entry for [child's name]' button at the bottom of the screen (1) and select 'Accident' from the menu (2).

Now you will be able to input the details of the accident. Let's go through what you can do on this screen.

At the top you will see the name/s of any children included in the entry.
You will see the current date and time but you can change these if you wish.
In the 'what happened?' section you can provide details of how the accident occurred.
Then you can enter what first aid was administered.
By default the first aider will be the staff member that added the entry type but you can remove them or add additional staff members.
You have a space at the bottom to provide any additional information if you wish.

If you added an accident entry by selecting children's profiles from the main list and you scroll further down the page, you'll see you have the option to add more children to this accident entry (7).

Once you are finished, hit 'Done' in the top right-hand corner (8).

After you have saved the entry and returned to the main care diary/accident page, you will see the number of accidents on your account listed at the top change.

Approving an accident entry

To approve an accident entry you will need to tap on the button that shows you the number of accidents for your setting at the top of the screen. This is shown in the screenshot above.

Next you will see any accidents awaiting approval listed at the top (1). If you have any accidents that are awaiting discussion with a child's carer you will also see these appear here (2).

You can either tap on an accident entry to view it in full (3) or you can select the 'Approve' option right away (4).

Here I've tapped on an entry to view it in full (1). At the bottom you have the option to approve the entry (2).

Marking an accident entry as discussed

Once an entry has been approved, go back to the Accidents section we were on earlier by selecting the 'Accidents' button at the top of the main page. The accidents will now appear in the 'Discuss with carer' section (1). Here just tap on the entry to proceed (2).

You will now see the entry in full. At the bottom you will have the options to edit it (1), mark the accident as hardcopy discussed (2), take the carer's signature digitally (3) or delete the entry (4).

I'm going to go through the two options for collecting a signature, starting with the hardcopy option (2).

If you choose to mark the accident as hardcopy discussed this means you have discussed the accident with the child's carer in person and collected a signature outside of Tapestry.

Here you can enter the name of the carer you collected the signature from (A) and once you've done that, hit 'Done' in the top right-hand corner (B).

If you choose to collect a signature digitally, the carer can enter their signature in the large grey box (A). If they need to restart, tap 'Clear signature' (B). Once they are finished, click 'Done' in the top right-hand corner (C).

The carer will then be able to add their name (A). If they need to edit their signature, they can do this on the bottom left of the screen (B). When they have finished, click done (C).