Adding Care Diary entries on the iOS app

[JoeG]

In this tutorial we'll cover how to navigate and use the Care Diary on the iOS app. Please note this feature is only available on app versions 5.0.0 or above and only on devices running iOS 15 or higher.

 

Care Diary Interface:

Once you have enabled the Care Diary (see our tutorial here to do this), you'll access it on the app by tapping the 'Care Diary' tab at the bottom of the app. If you have the Accidents Only feature enabled then 'Care Diary' is replaced with 'Accidents'.

 

 

The Care Diary interface shows a list of children currently visible to you. You can scroll down the page, search for children by name (1), or use the filters (2) to narrow down the list.

The date button (3) shows the date currently selected and you can use the back and forward arrows to view the next and previous days, or tap the current date to bring up a calendar to select other dates. The date that is selected will set the default date of Care Diary entries you add, and controls which existing entries or comments you can view. To view the entries or comments for a particular child tap on 'entries' or 'comments' (4). For more detail about "comments" you can read this tutorial here. 

Two situational buttons appear when there are accidents requiring action (5) and draft Care Diary entries (6, please see our tutorial on this here). The last thing to note is the option to add drinks that are available throughout the day (7). 

 

 

Now you've had an overview of the interface, you are ready to add entries. It's worth bearing in mind you can choose the entry type you want to add first, then select the child(ren) the entry is for. Alternatively, select one or more children, then choose the entry type.

The most straightforward way to add an entry is to tap the 'add entry' button at the bottom of the interface (1).

 

 

You can then choose from the following types of entry:

Meal (1), Toileting (2), Sleep Check (3), Milk Feed (4), Accident (5), General Log (6).
The different types are covered later on in the tutorial.

 

 

If you would would like to select a single child or multiple children just 'tap' on each child you want to select (a tick will appear by their profile picture when they are selected) and then 'add entry' (1).

 

 

Another way to add an entry for a particular child is to open their entries screen. On smaller devices tap on the '...' menu and select 'entries' (1), or just 'entries' on larger screen devices, then on the child's list of entries tap on 'add entry for [child name]' (3).

 

 

 

Adding multiple child entries:

It is possible to record an entry for multiple children simultaneously. Once you've finished working on the entry for a group of children, it is saved as individual entries for each selected child and does not link to the other children.

To start, simply select more than one child from the list of children in the Care Diary interface (pictured earlier in the tutorial) or if you select the type of entry you want to add first, in the below example a General Log, you can add multiple children using the 'add children' buttons (1): 

 

 

Tap on the children you want to add for this entry (1) and select 'Done' (2):

 

 

When you have added multiple children to the entry you can fill in the information fields, which will vary by the type of entry selected (see earlier in the tutorial for the different types of entry it is possible to add).

In the next example, everything entered into the red highlighted area (1) will be recorded as the same for all the children added to the entry, so this is a great way to produce entries for different children that will have very similar information. For example, recording lunch after a group of children have all had the same meal together.

Every child is different so it's likely you'll want to make some tweaks to each child's entry that will apply only to that child. To do this, tap on one of the children in the list (2):

 

 

This will then open up an entry screen just for the child selected (Abby Johnson). You can then change any of the fields you need to, and then press 'Update Draft' (2) to save the changes. If you no longer want to make an entry for this child and remove them from the multiple child entry, you can tap 'No longer make an entry for [child]' (3):

 

 

Once you've saved the changes for individual children, you will see that they are reflected in the list of names added to the entry. In this case we can see Abby has different information in her entry to the other children (1). When you are happy with the entries for all the children you can tap on 'Save' (2), which will save the entry.

Bear in mind that after you save the entry it will become separate individual entries for each of the selected children, so any edits or changes you need to make must be done individually after this point.

 

 

Types of Entry:

Meal

You can select from a pre-set meal name (1) (which you can add from your Control Panel) and add the child's food (2). Clicking on the 'All' drop-down (3) will allow you to change the amount that was eaten for each food item . You can add a drink (4), set the quantity of their drink in numeric values (5), and change the type of measurement if desired (6). If you'd like to add additional information then you can do this in the bottom box (7).

Once you've filled out the meal entry you can add this by tapping 'Done' (8). Otherwise, you can tap 'Cancel' to discard the entry or save it as a draft (9).

 

 

Toileting

When adding a Toileting entry you can toggle detail options for Nappy (1), Potty (2), and/or Toilet (3). If you want to specify anything outside of these toggled options then this can be done in the 'Additional information' box (4). 

Once you're done you can add this entry by tapping 'Done' (5). Otherwise, you can tap 'Cancel' to discard the entry or save it as a draft instead (6).

 

 

Sleep Check

You can record the sleep condition (1) and location (2) for the selected children. Instead of having just one time for the entry, Sleep Check entries have a start and end time (3), which you can tap to change.

As usual, you can add additional information (4) and then tap 'done' once complete (5), or you can tap 'Cancel' to discard the entry or save it as a draft instead (6).

 

 

Uniquely among entry types, Sleep Checks can also be quickly recorded using the 'Bed Toggle' option on the main Care Diary interface.

Simply tap to select one or more children in the list, and you should see the 'Bed Toggle' icons (or single icon on smaller devices) appear. Tap on the 'In Bed' icon to quickly record a child has been put to bed.

 

 

Once you've toggled the child as 'In Bed' you should see a bed icon by their profile picture which shows that they are recorded as being in bed:

 

 

When you are ready to record a child as not in bed, you can simply select them in the main list of children and tap the 'Got out of bed' icon (1). Once you've done this a sleep check entry for the child will have been created, which you can view by tapping on 'entries' for a child (2)

 

 

 

Milk Feed

You can type or select an auto-complete milk feed (1) and add the quantity (2). You can change the unit of measurement between ml and oz using the toggle if required (3). Any extra information can be added to the 'Additional info' box (4). 

Once you've filled out the milk feed entry you can add this by tapping 'Done' (5). Otherwise, you can tap 'Cancel' to discard it or save it as a draft instead (6).

 

 

Accident

When adding an accident, you can detail what happened (1), along with information about the type of first aid administered (2) and who it was administered by (3). If there are already first aiders assigned you'll see them just below (4). Any additional information can be entered at the bottom (5). 

As always, you can save the entry by tapping 'Done' (5).

This tutorial will show you how to approve accidents and mark them as discussed.

 

 

 

General Log

The general log allows you to enter a general entry for your child(ren), so you can give the entry a name (1) and add information about it (2). General logs have a start and end time (3) which will default to the same time. Tap on each time value to change this to a different time where applicable.

Once this entry is completed it can be saved by tapping 'Done' (4), or tap 'Cancel' to discard it or save it as a draft (5).

 

 

 

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