Emailing newsletters to parents

[Esther Cracknell]

I'm hoping to email newsletters and general photos ie 'our role play this week is' out to all parents, how do I do this?

[EmilyTapestrySupport]

Hi Esther,

I'm afraid at the moment there isn’t a function on Tapestry specifically for sending these types of communication to relatives, but this is something on our list of things to add to Tapestry and I will feed it back to the rest of the team that this is something you have requested. 

What some settings do as a work around is set up a fake child and attach all relatives to this child. You could then add your messages as observations to this fake child with your content appearing in the notes section or as a picture file. When these observations are published, all relatives will then receive a notification about it and will be able to login and see the observation.

There are a few safeguarding issues you need to consider with this:

• If you have the permission 'View other relative's observations' enabled, then relatives will be able to see observations made by other relatives for the fake child even if they are not published in the journal. When relatives are adding observations, they will need to be careful to make the observation for their child only, rather than including the fake child in their observation.
• You can choose whether you want relatives to be able to comment on observations, but you can't say you want them to be able to comment on observations made for their child, but not for the fake child. If you disable comments for relatives then this would apply to all observations. You can however, specify that you want them to be able to comment on observations made for a single child, but not for observations where several children have been selected (group observations). So, if you're happy for them to not be able to comment on any group observations, what you could do is set up a second fake child and attach all the relatives to this account as well. Then when you add these type of observations, you could add both fake children. This would make the observation a group observation and would stop the relatives being able to comment on it. Being able to do this though is dependent on whether you have enough child spaces free in your account to add the second fake child. 

I hope this helps!

Best wishes,

Emily

[KatTapestrySupport]

Hi,

We are pleased to announce that we have recently released our Memos feature for use on Tapestry; this feature allows you to send communications and notices to all or specific relatives. You can find our tutorial for enabling and using this feature below:

• Enabling memos

 We hope you enjoy it!

Best wishes,

Kat