Pre-school Administrator

[Guest LucyQ]

Hi - My committee want to employ an administrator to do all the work for them. I think this is a great idea as they are hopeless at getting anything done (bless them) and it might encourage other parents to join the committee.

 

Anyway, I was wondering if anyone had a job description that I could have a look at.

 

Also, how many hours and what hourly rate do you pay - I know its difficult to quantify as all pre-schools are run differently - just after a guide really.

 

We are a full day care setting run from a parish hall with 5 staff and upto 33 children on our register, we run 6 sessions (3 full days) a week during term time - not sure if this info makes any difference!

 

Thanks

[Susan]

Hi Lucy and welcome!

Sorry I cant help you with your quiry but Im sure there will be others who can.

[Guest]

Welcome Lucy!

 

Back in my committee days - dim and distant past - I had been committee secretary for 9 years and had taken on more and more of the leadership's duties. Things had changed radically, for example OFSTED appeared alongside DSS, and things like action plans needed co-ordinating. I did it, and did it happlily, but realised that when I left the committee, it would leave a huge gap (blowing my own trumpet, I know), with no-one willing to step in.

 

My dynamic parting shot on the committee: I persuaded all (staff and committee) that an administrator role on the staff was a sensible way forwards. She was appointed in 1999 and is still in-post. And she is wonderful. Essentially, she works at the same grade as a basic pre-school assistant (gets paid the same - i.e. minimum wage - but so do I and I am a basic pre-school assistant who just happens to have a level 4 EY qualification).

 

In 1999, I wrote the adminstrator job description. It has probably changed considerably in the interim. I defined the primary purpose of the post as "committee/workforce liaison", which then led to responsibilities and duties that had landed in my lap, plus others that the setting's leader thought could be delegated.

 

I addressed things that committee had always been involved in (insurance, headcounts, premises issues, etc., etc.) and guided the adminstrator through these over the first year as necessary. The administrator, of course, now guides the committtee at each handover.

 

So, a major benefit of a paid administrator is continuity in the setting. Even though the committee changes after each AGM, the administrator is constant.

 

Sorry, I can't provide specifics like a current job description, but I'm sure someone else can.

 

Best wishes.

 

Diane

[Guest]

Welcome Lucy!

 

Back in my committee days - dim and distant past - I had been committee secretary for 9 years and had taken on more and more of the leadership's duties.  Things had changed radically, for example OFSTED appeared alongside DSS, and things like action plans needed co-ordinating.  I did it, and did it happlily, but realised that when I left the committee, it would leave a huge gap (blowing my own trumpet, I know), with no-one willing to step in. 

 

My dynamic parting shot on the committee: I persuaded all (staff and committee) that an administrator role on the staff was a sensible way forwards.  She was appointed in 1999 and is still in-post.  And she is wonderful.  Essentially, she works at the same grade as a basic pre-school assistant (gets paid the same - i.e. minimum wage - but so do I and I am a basic pre-school assistant who just happens to have a level 4 EY qualification).

 

In 1999, I wrote the adminstrator job description.  It has probably changed considerably in the interim.  I defined the primary purpose of the post as "committee/workforce liaison", which then led to responsibilities and duties that had landed in my lap, plus others that the setting's leader thought could be delegated. 

 

I addressed things that committee had always been involved in (insurance, headcounts, premises issues, etc., etc.)  and guided the adminstrator through these over the first year as necessary. The administrator, of course, now guides the committtee at each handover.

 

So, a major benefit of a paid administrator is continuity in the setting.  Even though the committee changes after each AGM, the administrator is constant. 

 

Sorry, I can't provide specifics like a current job description, but I'm sure someone else can.

 

Best wishes.

 

Diane

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[Guest]

Hi,

 

I am a preschool co-ordinator for my sins, and am the person who deals with a majority of the paperwork for the preschool. I originally started working from home in agreement with the manager when required, but as admin increased, now work 3 mornings a week (8.30 - 12.30) but sometimes more for love and interest!!! . I am also NVQ level 3 so on the other 2 mornings am staff. I am paid £5 ph to deal with admin ranging from anticipated headcounts/funding issues, fundraising, dealing with relating otehr bodies ie ofsted/psla/eydcp, inspections, policies/procedure writing, legislation, payroll, hr, session availiability,waiting list managing, children's termly intakes organiser,fee collections, petty cash, term budgets, orders. I liase with my leader and manager on issues which are important and am basically left to deal with queries on my own. I laminate, photocopy and assist staff in day to day requests.

We are a preschool open m - f 31 daily from ages 2 - 5.

I also do staff cover when required, planning, but no keyworking as tried it and proved to much

 

hope this helps.

 

kizzy xx

[Guest LucyQ]

Thanks Nicola and Kizzy

 

 

I think it is a very good idea as it will give us, the staff, some continuity when the committee change. Also the job will get done. Can't tell you how many things are not done - staff contracts, charity commission returns, wages (because the treasurer was ill) etc etc.

 

I'm trying to put together a job description as I know the committee won't get around to it and I want things to happen sooner rather than later.

[Guest]

hi LucyQ,

 

Good Luck!!!!

 

kizzy xx