EmilyTapestrySupport Posted December 4, 2018 Posted December 4, 2018 In this tutorial I'm going to walk you through the iOS Tapestry app. You can skip to a specific section of this tutorial using the links below. Logging in and the main feed How to add an observation Viewing/making changes to an existing observation Viewing and responding to an Activity in the app Changing settings within the app Logging in and the main feed As you'll see from the screenshot below, the initial login page looks much the same, requiring you to enter an email address and password to access your account. When you enter your password you'll now be presented with the option to see your password using the eye icon (1) and to clear your whole password field with the 'x' icon (2). Remember to only use the eye icon to see your password if you are sure no one else can see your device. In the screenshot below you can also see the option to ‘Use Touch ID’ (3). If you have a newer iOS device this might instead say 'Use Face ID'. If this is the first time using the new app, or if you haven’t enabled touch/face ID yet, this will not be visible. We will explain how you can enable it further down this tutorial. One of the features we have been able to add is the ability to choose which account you want to login to if your email address is set up on multiple Tapestry accounts. After entering correct login details, you will be presented with a list of all accounts your email is linked with and to then login, you just need to select which account you would like to enter. After you've successfully logged in, you'll see the below screen (this is on an iPad rather than iPhone). I've annotated the key points on there for you to note, so let's go through them. At the bottom is where you can navigate between the different features within the app. On the left-hand side of the screen you will see a list of all your observations, activities and memos which you can scroll through. You will see that each upload type has a letter 'O', 'A' or 'M' next to it, in order to differentiate. At the bottom you can see any existing filters and add/amend your filters. These will allow you to filter which posts you see in this list. In this case, we have no filters set. The search bar at the top of your main feed allows you to search terms to find specific observations, activities or memos. On the right-hand side of the screen you'll see the observation, activity or memo you have selected to view. You can see it's title, author, when it was uploaded, any media, notes, assessments, likes and comments. This button here will enlarge the selected observation, activity or memo so the main feed on the left-hand side is removed. To add a new observation you just need to click on the '+' button. Selecting the bell icon at the top will take you to your app notifications. If you're using an iPhone this screen will look a little different, only showing you a list of observations, activities and memos (just like the original version of the app). To view an upload, you just need to tap on it. How to add an observation To add a new observation you'll need to click on the '+' button at the top of the screen on the Threads page. Let's now take a look at how to add an observation from the new app. To start, you'll need to click on the '+' button as indicated by point 7 in the screenshot above. You'll then see the below screen. Viewing/making changes to an existing observation Below we can see what a finished observation looks like on the app. Here I've just clicked on the expand button that we saw earlier in the top left-hand corner of the observation so we can see it all. In this example you can see that there is some media (1). Also, within the notes, we have linked relatives to YouTube (2), so they can practice phonics with their children at home. All they need to do is tap on the link. There are also a few flags (3). You can decide whether these are visible for relatives or not, and if you decide that you wish to keep them hidden, you will need to make sure that this is set up this way on your account. For that, log in to the browser version of Tapestry and go to Control Panel > Settings > Flags > and click on ‘Configure’ by the flag set(s) you use. We have also uploaded a Word document (4) to accompany the observation, but you can upload PDF, PPT and Excel sheets as well! To download the document, users just need to tap on it. If you want to make any changes, you just need to click on the 'Edit' button (5) in the bottom right-hand corner and you can change the status of the observation, if you have permission to do this from the status option in the bottom left (6). Finally, you can comment on an observation just by clicking on the 'Add a comment' button (7). Viewing and responding to an Activity in the app Users can also now respond to set Activities within the app; Activities are displayed with a green 'A' symbol (1). Once selected from the list, users can choose to respond to the Activity with an observation (2). This will open up the observation editing screen and an observation can be added that will be automatically linked to the activity. Viewing and responding to a Memo in the app Memos are displayed with a pink 'M' symbol in the 'Threads' list and within the memo itself (1). Once selected from the list, users can choose to respond to the Memo with a comment (2) or a 'Like' (3). Using the Care Diary If you have the Care Diary enabled on your account (see this tutorial for details on how to do this), and are accessing the app through a device that's on iOS 15 or higher, you will be able to access the Care Diary from the menu at the bottom of the screen (1). By default you will make and see entries for the current day but you can use the calendar icon and arrows to move between days and see previous entries (2). If there are any accidents awaiting action (3), drafts (4) or available drinks (5), you can access these from the top of the screen. For each child you can choose to see their entries (6) and comments sent between you and their relatives (7). The list of children you see here can be narrowed down using the 'filters' at the top (1) or by searching for a particular child (2). To make an entry for all children in the list you can tap on 'select all' in the bottom right-hand corner (3). You can make an entry for a child or children by selecting their profile pictures in the list (4). When you do this you'll see an option at the bottom appear. Tap on the '+ add entry for...' to select the entry type (5). Here you can also quickly tap children in or out of bed (6). Using the Online Register If you have Booking enabled on your account and are accessing the app through a device that's on iOS 15 or higher, you will be able to access the Online Register from the menu at the bottom of the screen (1). At the top of the register you will be able to select who you are registering, 'Children' or 'Staff' (2). You can change the day, room, ordering of the child list and whether children with no bookings are shown (3). You can use the 'In' icon to the left of each child's name to mark children as in (4) and you can mark them as out using the buttons on the far right of the screen (5). For more information about how to use the Online Register on the iOS app, for the child register, please see this tutorial. For the staff register, see this tutorial. Changing settings within the app There are certain settings you can change within the app, you can find these within the 'You' section that was mentioned earlier in this tutorial. Just to remind you, it can be found from the menu at the bottom of the screen. I'll now talk you through all the options you see on this page. This will take you to the app lock screen. You will then be able to log back in using your PIN number, and also switch users. This is the best place to switch users. Simply tap the user that needs logging in and they will be able to enter their PIN number. If you have more than one account linked to the same email address, you will be able to switch between accounts using this feature. This will fully log you out of your account. To log back in you would need to enter your email address and password or if you are a PIN-only member you will need a manager/full member of staff to login and lock the screen for you to then login using your PIN. If you want to receive push notifications on the device you are using, you can enable this here. For more information about push notifications on the app you can read this tutorial. This shows you every type of notification on Tapestry for your account type and what your preference is for each. If you want to change the email you use to login with, you can change it here. You will need to know your password to do this. If you want to change the password you use to login with, you can change it here. Please note you will need to know your current password to do this. You can select this option to change the PIN you can use to quickly log back in to your device. You will need to know your password to do this. This option will allow you to save (or remove a saved) email address so you don't need to enter it each time you login on this device. If you have Face ID or Touch ID available on you device, here you will have the option of using it on the PIN login screen instead of your 4-digit PIN. If you have Face ID or Touch ID available on you device, here you will have the option of using it on the main login page instead of your email address and password. This option allows you to enable/disable the ability to access the app on this device and add observations to it whilst offline. For more information about this, please read this tutorial. This allows you to delete any data stored by Tapestry on the device you are using to access the app. You can report a fault to the customer service team directly from here. Please give as many details as possible, and if you could attach a screenshot of what you can see that would be really helpful. Back to Main Tutorials Page
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