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Rebecca last won the day on April 19

Rebecca had the most liked content!

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About Rebecca

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  1. My GDPR 'To Do' list

    I work at home and my laptop is encrypted and password protected. One drive is also secure if everyone has the same levels of protection on their laptops and PCs.
  2. Staff

    I would also say - get the safeguarding right. That's the most important thing. There are some safeguarding articles here that will focus your mind on what needs to be done. Once you can relax that the safeguarding is right you can look at the other areas. Get the welfare requirements secure as a priority (they are where the inadequate inspections come in) - Teaching and learning can be tackled later. Children need to be safe and staff need to know how to keep them safe and how to care for them properly. For me, these would be at the top of my list (you didn't mention them so they may be ok!) - but I always advise - safeguarding , risk assessments and health and safety are always first.
  3. Staff

    Oh poor you Emma, what a tough time you are having. I really sympathise. It's disappointing when someone criticises your practise but you are doing really well to recognise where the issues are and where things need to change. It sounds like you have an awful lot to do and trying to do it all at once can be very soul destroying. If it were me I would take a step back and reflect on what you know. Personally, I am a great list maker and I would make myself a list under the different headings you have identified: Staff engagement with your vision, planning, resources etc. Under each heading I would write down what I am happy with and what I need to change. Then I would number the list in a priority order. I would then ask for my LA advisor to come in and review the list with me. I would have a staff meeting and present my list as a development plan and ask for staff input - if they don't input that's up to them, but at least they can't say they weren't asked. I would then, hopefully in collaboration with the team, choose a couple of things to prioritise and work on them for 1/2 a term and then gradually pick things off one by one. Sometimes, as a new manager, the temptation is to rush in a be a whirlwind of change and this can be unsettling for staff especially if they don't understand the vision. When I started I used to put a note on the staff room door that said "This week I'm looking out for open ended questions" (for example) or "I'm looking for children making choices today" - so that staff remembered what it was I wanted. I also tried really hard to praise the good things whenever I saw them. Have a cup of tea and a rest and then come back to us! xx
  4. Retention of records/archiving

    Yes, they would still count as being electronically stored. You would have to put them into a computer to get the information off them. Sorry!
  5. Hello Spiceye, I've moved your post to this 'Book' area of the forum We reviewed a couple of books that might be helpful to you - Two Dads and also Two mums and a menagerie. Both of these feature families that are not mumy+daddy+children and might be helpful to your little one.
  6. You will remember the costs calculator that DfE provided recently. Various sector professionals felt that it was not an easy document to complete and lacked 'user friendliness'. Consequently, the Pre school Learning Alliance have written one that is more easily understood and completed. It can be completed and submitted to DfE in the same way as the the original document. If you have already filled in and sent off the DfE version, don't worry, you don't have to do it again! PLA cost calculator
  7. Responses so far from Twitter: "My total business rates bill has increased by £6.6K (around 9% increase) this year to £76.7K That's a lot of additional govt. funded childcare hours at £4.40" "Our rateable value went from £13,000 to £30,500 with the re-evaluation"
  8. As we have discussed before on the FSF the business rates re-evaluation that happened last year created significant increases for many non-charity run early years settings. With the increasing costs of minimum/living wage, pensions and consumables many providers are struggling to make ends meet. Following research, the Federation of Small Businesses has published it's report 'Handle with Care' which clearly sets out the impact that government policy is having on early years. They are calling for nurseries to be removed from business rates in an effort to ensure the sustainability of the sector. You can read how this has been reported in the press here: Nursery World and The Times. How much of a difference would it make to your setting if business rates were scrapped?
  9. Retention of records/archiving

    In relation to the storage of data question, the PLA have been made aware of an ICO requirement from one of their members. I have been in touch with them today and they have asked that we get FSF member views. This is the press release that PLA have put out: New data protection rules could result in additional costs for providers, Alliance warns "Changes to data protection law could mean unexpected costs for early years providers, the Pre-school Learning Alliance is warning. The Information Commissioner’s Office (ICO), which is the body responsible for enforcing the new General Data Protection Regulations (GDPR) set to be introduced in May this year, have confirmed to the Alliance that they will regard anyone either actively using or storing electronic data as a ‘data processor’ under GDPR. This means that childcare providers will be subject to ICO’s annual registration fee for as long as they do so. The issue, first raised to the Pre-school Learning Alliance by Alliance member Sarah Neville of Knutsford Childminding, is that most insurance companies recommend that childcare providers store some data – such as accident logs and safeguarding notes – until a child turns 21 years and three months (and later, in some cases such as child protection, SEND records, health care plans and safeguarding documents). This means that early years providers storing data electronically may have to continue to pay an annual ICO registration fee even after they have left the profession or retired. Following ongoing representations from the Alliance, the ICO has confirmed that providers with securely stored, paper-based records, that are not intended to be uploaded to a computer, will not be subject to registration fees. A spokesperson for the ICO said guidance to assist organisations in securing the personal data they hold will be produced as the ICO works to update existing guidance to reflect new GDPR provisions. Commenting, Melanie Pilcher, the Pre-school Learning Alliance’s quality and standards manager, said: “It’s positive to have secured this confirmation from the ICO because we know that many childminders and smaller providers have been seeking clarity on this issue for months. That said, we’re clear that an exemption recognising the unique position childcare providers are in would have been a more effective response than the sticking plaster that this compromise represents. “There’s no doubt that the most secure and efficient way for providers to store data is electronically and so it’s disappointing that the ICO cannot ensure the GDPR makes a provision for that. The ICO’s compromise – to ensure that records are paper-based, securely-stored and not uploaded to a computer - may mean providers don’t have to pay a registration fee but could leave some storing reams upon reams of paper.” Sarah Neville said: “ICO tell us that if we retain information digitally we will have to continue paying them an annual fee until the youngest recorded child is 21 years and three months old (the retention period for certain information required by the Limitation Act 1980), by which time it is unlikely the digital media will still be accessible – and, as pointed out by many providers, they will have been retired for several years. “However, if we retain information in paper format, we can stop paying when we retire or leave the profession. Good news? Certainly for those providers who have unlimited printer ink, don’t use digital systems and are happy to keep storage boxes full of paperwork in cupboards or lofts for years to come. “However, please spare a thought for those providers who are using online systems, believing themselves to be ‘paperless’ and ‘eco-friendly’ and who will now be forced to spend hours printing – or, of course, continue paying ICO in perpetuity.” It would be helpful to hear how this will affect you and your setting.
  10. GDPR resources

    I've just uploaded a new version of the Tapestry protocol document to reflect GDPR considerations
  11. Letter to parents

    It should be ok, I've just tested it and made sure it was the most up to date version. Don't forget you need to be logged into FSF to download things. Let me know if you still have trouble
  12. Data protection agreements

    At my nursery, we sent an email and have kept a copy of their reply. This is what we asked: "We are in the middle of assessing for the new GDPR which is due to come into effect in May and we are checking with our 3rd parties regarding any of our data held. Please could you advise the following so we can sign this off - How the data you process on our behalf will be handled? - Can you also confirm that you will be compliant with the new regulations when it comes into effect? - Can you confirm how the data is stored and whether this is shared with a 3rd party? - Lastly, how is the data deleted from your system when you no longer need it any more? "
  13. We did ask Ofsted about this, if you look at the Tapestry Protocol document you will see what they said (it's not a problem)
  14. Yes, and also when we tried to enforce it in our setting we had trouble with children removing the helmets and flinging them to the floor when they wanted to go off and play somewhere else - so they were cracked and also hurt other children when they were 'flung'! We don't have them now - not a problem
  15. No, not at all. As finsleysmaid says, you need to be sure that you have the correct permissions and consents in place. If you do, there will no problem. That is the same as now, and also the same as if you were using paper journals. If you need some help then the GDPR threads and the Tapestry prototcol document will help you. The protocol document is being updated at the moment and will be posted the middle of next week Hope that helps