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Olaya

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About Olaya

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  1. One of the key features that we have included in the KS1/KS2 tracking systems is the 'Absence' record. Missing a lesson can have an impact on a child's learning and development, so we believe that this event should be reflected in the KS1/KS2 assessment analysis. This tutorial shows how the assessments marked as 'absent' can affect a child's average tier score for a specific period and statements. It also explains how the tier scores both with or without the 'absent' assessments are calculated, so you can understand the extent to which an absence can impact on a child's development. To find the Absence screen, you will need to navigate to the (1) Tracking tab at the top of the page. Here, you will be given the option to choose which year group you wish to analyse. For the purpose of this tutorial, I am going to analyse (2) KS1 Y1. Once you have selected the year you will then need to click the 'Group View' on the (3) Absence section to enter the area. When you have gone to the absence screen you can filter by (1) subject, area, aspect or statement. You will also be able to filter by (2) groups and (3) period. You can also (4) add more than one group if you wish to compare two or more groups. For the purpose of this tutorial, I have selected all 150 statements, and selected the KS1 group as my group, but you might want to narrow it down a little further. I have also set up the assessment period to the Autumn term. You will then be shown a table that will only include the children that have had at least one 'absent' assessment within the chosen period and group. The Tier Score column shows each child's average tier score for the selected period taking the 'absent' assessments into account. This is the figure that will show in the Attainment and Achievement analysis. Please note that for every absent assessment, the child is given a score of 0. This is, if a child has been assessed five times, but they were 'absent' for one, their score will still be calculated over 5 assessments. I.e. T3, T3, T4, T3 and 0. This is a total of 13 across five assessments, which equals an average tier score of 2.6. The Tier Score with Absence Discounted column shows what the average tier score for the selected period would be for each child if the absence scores are not included. Using the same example as before, if the absent assessment is not taken into account the results will be quite different. This figure would be a total of 13 across four assessments, as the absent assessment wouldn't contribute. This equals an average tier score of 3.25. The Effect of Absence column shows the difference between the tier score and the tier score with absence discounted, so it will show if the average tier score has decreased due to the absent assessments. In both of the above examples, the child wasn't assessed/did not receive the lesson. However, the absence score considers the loss that missing a lesson means in their learning process. Let's take a closer look at Freya: Freya has been absent on at least one of the assessments made during the Autumn term. This has had an obvious impact on her tier score. When the absence is taken in account, Freya's average tier score is set at 2.23. However, if this absence hadn't been taken into account towards the average calculation, Freya's tier score would have been of 3.05. This means that her being absent has dropped her tier score by 0.82. Considering the absent assessments on Freya's tier score will help her practitioners to evaluate her tracking more accurately. If you keep scrolling down you will see a chart that represents the percentage of children with absence for the selected period and statements. By hovering your cursor over a column you will see the exact percentage of children. If you decided to compare two groups, and set the filters up for this purpose, you will see the comparative graph results for the separate groups in this chart. Please remember that these will show the percentage of children that were absent at least once for the statements and periods specified on the filters. You can now export a printable/downloadable version of the analysis by clicking the 'PDF' button on the filtering section. You can also export either the table or the column chart by clicking 'CSV' or 'image' respectively on each figure's title. I hope this tutorial helped with the reading and understanding of your KS absence data! Best wishes, Olaya
  2. The Key Stage analysis achievement screen will will allow you to compare the children’s current tier score to their 5 most recent previous tier scores in that year and their MAP. This is a good indicator of whether the children are on track. To find this screen, you will need to navigate to the (1) Tracking tab at the top of the page. Here, you will be given the option to choose which year group you wish to analyse. For the purpose of this tutorial, I am going to analyse (2) KS1 Y1. Once you have selected the year you will then need to click the 'Group View' on the (3) Achievement section to enter the area. As with the other KS1/KS2 analysis screens, when you have gone to the achievement screen you can filter by (1) subject, area, aspect or statement. You will also be able to filter by (2) groups and (3) period. You can also (4) add more than one group if you wish to compare two or more groups. Please note that in order to have achievement results, you will have to have at least one assessed period prior to the period selected in the filters, so there can be a comparison between the current period and the ones before. If you have only started assessing your KS1/KS2 groups for the first time, your achievement screen will look like this: However, if you are analysing a second or subsequent assessment period, your achievement screen will look like this: The more previous periods you have assessed, the more columns will show in the Previous Tier Scores section: For the purpose of this tutorial, thus, I have selected all 150 statements, and selected the all children, but you might want to narrow it down a little further. I have set up the assessment period to the Summer Term, 1 so I can compare it to the Autumn and Spring terms results. The achievement table, as you can see, shows each child's MAP score, their previous Tier Scores and their current period Tier Score. This is a way to easily compare each term’s attainment and see whether or not that coincides with the tier you would expect each child to be at (the MAP). Please note that the figures shown represent the average MAP score and tier scores for the chosen period and statements for each child. Let's take a look at Trudy, for instance. Trudy's average MAP score is of 3.08. We can see that Trudy achieved an average tier score of 3.00, 3.00, 2.78 and 1.41 on her previous assessment periods. During the current period she achieved a 1.86. We can see that Trudy stayed on track for the first three assessment periods. Her categorisation - as explained on the attainment screen tutorial - would have been of working at her MAP score throughout those terms. However, Trudy's tier score for the period just before the selected period drops notoriously to a 1.41, this means that Trudy fell behind, no longer working at her MAP score, but below it. Her results improved slightly on the current term, but, still, Trudy is no longer on track, as she is still below her MAP score. If you keep scrolling down you will see a chart that represents the percentage of children achieving at each tier. By hovering your cursor over a column you will see the exact percentage of children at each level. We can see that, for the period selected, all the children in my account are scattered through the three middle tears. This means that no one is falling too far behind, or working too exceedingly, assuming that the MAP for all children is 3. You can visually analyse how much this chart has changed from the previous period by setting the assessment period to the one before. In this case, I have gone back to my filters and changed the period from Summer term 1 to Spring term 2. These are the results back then; we can see there has been a general improvement and that children are moving up tiers. Remember how Trudy fell behind on track on the previous assessment period? If you decided to compare two or more groups, and set the filters up for this purpose, you will see the comparative graph results for the separate groups in this chart. You can now export a printable/downloadable version of the analysis by clicking the 'PDF' button on the filtering section. You can also export either the table or the column chart by clicking 'CSV' or 'image' respectively on each figure's title. I hope this tutorial helped with the reading of your KS1/KS2 achievement data! Best wishes, Olaya
  3. The Key Stage analysis attainment screen will tell you the difference between a child's tier score in an specific term and their MAP score. This is a good indicator of whether the children are on track, as the figures show if they are working below, at or above their expected MAP tier score. To find this screen, you will need to navigate to the (1) Tracking tab at the top of the page. Here, you will be given the option to choose which year group you wish to analyse. For the purpose of this tutorial, I am going to analyse (2) KS1 Y1. Once you have selected the year you will then need to click the 'Group View' on the (3) Attainment section to enter the area. When you have gone to the attainment view you can filter by (1) subject, area, aspect or statement. You will also be able to filter by (2) groups and (3) period. You can also (4) add more than one group if you wish to compare two or more groups. I have selected all 150 statements, and selected all children as my group, but you might want to narrow it down a little further. You will then be shown a table that includes your children, their MAP, their selected period Tier Score, their Attainment Score and their Category. I will go into more detail about these further down. Please note that the figures shown represent the average MAP score and tier score for the chosen period and statements for each child. The tier score results are drawn from the assessments made throughout the selected period. The MAP and tier values are used to calculate the Attainment Score, which is the difference between the average MAP score and the achieved average tier score. The Category column shows if the children are working below, at or above their MAP. The category is refined based on the attainment score: - An attainment score below -0.5 is considered as working below the MAP tier. - An attainment score between -0.5 and 0.5 is considered as working at the MAP tier. - An attainment score above 0.5 is considered as working above the MAP tier. Let's take Abby, for instance. Abby's average MAP score is 3.69/5, as in this case the KS1/KS2 framework has been set up to have 5 tiers in total. During the Autumn assessment period, Abby was assessed several times, and she scored an average of 3.56 throughout all aspects (remember I decided to analyse the data for all 150 statements). This means that her attainment score is 0.12 below her expected MAP, so she is working at her MAP tier. If you keep scrolling down you will see a chart that represents the percentage of children below, at and above their MAP tier as for the filters selected at the beginning. By hovering your cursor over a column you will see the exact percentage of children at that level. If you decided to compare two groups, and set the filters up for this purpose, you will see the comparative graph results for the separate groups in this chart. You can now export a printable/downloadable version of the analysis by clicking the 'PDF' button on the filtering section. You can also export either the table or the column chart by clicking 'CSV' or 'image' respectively on each figure's title. I hope this tutorial helped with the reading of your KS1/KS2 attainment data! Best wishes, Olaya
  4. Quite often the person who administers your Tapestry account is not the same person who pays for the renewal every year. In these circumstances you may want to set the person who does pay for your invoices up an alternative contact for your FSF account. This means the administrator will continue to receive emails about the FSF and Tapestry, including the invoices. The bursar or finance officer will also be notified when an invoice is ready, and will be able to log in to their own FSF account and make payment for the invoice and any future invoices themselves online. To set up the alternative contact, the second contact will need to first have an FSF account: - If they already have one, you can skip this step. - If they don't have an FSF account yet, please contact customer.service@eyfs.info with an email address and a username and we will do this for you. Once your second FSF account is ready you can then add the alternative contact. Start by logging in with your main FSF account (the one with your Tapestry purchases) at http://eyfs.info/index.html/. Once logged in, click on your username near the top of the screen and select 'My Invoices and Purchases' from the drop down menu: Once on the invoices and purchases 'overview' screen, navigate to the alternative contacts screen by clicking the 'My Details' (1) drop down menu and selecting 'Alternative Contact' (2). Click the 'Add new Contact' button to add the contact. This is the screen where you add your alternative contact.To do so, you just need to enter the email address they were registered (1), and select what purchases you want the alternative contact to have access to (2) - you can click as many as you like. You can also choose the level of access you want them to have on your account (3 and 4); tick the first box to allow access to your support emails, and the second box to allow access to billing and payment .Generally it's useful to allow access to both. Press 'Save' (5) when you are happy with everything. Once you've added an alternative contact, this screen will then display them. You can edit (1) their level of access to your account, or remove (2) them as an alternative contact. Assuming you've allowed this option, your alternative contact will receive a copy of your renewal invoice and can then login to their own FSF account, and pay your invoice as normal. Best wishes, Olaya
  5. We're getting a few people who need to add more children than their Tapestry account permits, so here's a short tutorial on how to go through this process of upgrading your package. However if you require fewer children than your current package size and would therefore like to downgrade to a smaller package, you will need to contact us at customer.support@eyfs.info in order to do this. If you do downgrade, you will not receive a refund for half way through the year, so we would recommend requesting a downgrade when you renew your subscription. The person who set up the Tapestry account needs to sign into http://eyfs.info. Managers can find out who that person is by going into Tapestry, Choosing "Control Panel" from the menu on the top right, and looking at the foot of the first Overview page. Then find your way to your invoices and purchases page, by clicking your name on the top bar, and selecting 'My Invoices and Purchases', like this: Click on 'manage purchases' and you'll be shown any current subscriptions you have (usually you'll have an FSF subscription and a current Tapestry subscription): From here, click on 'Manage' by the subscription you want to upgrade and you'll find yourself on this page: Click the 'Upgrade' button and you'll find yourself here: This will display a list of larger package sizes to which you may upgrade. Please note that you cannot downgrade your package size through here. To downgrade please contact us on customer.support@eyfs.info Select the radio button to upgrade to your next Tapestry level (in this case to the highest 'up to 60 children' package, then click 'Save'. You'll then be asked to confirm your billing information, select a payment type (cheque and post, or online by card), and then to confirm your order. Please, go to our how to pay an invoice tutorial if you are unsure on how to proceed from here. If you opt to pay by card online your upgrade will be immediate. If you choose to pay by post we'll upgrade your account when we receive your payment. Please note that you will only pay the difference between your current package size and the larger one and your subscription expiry date will not change - in terms of the cost, it will be like you bought the bigger package to begin with. Best wishes, Olaya
  6. Skip to part B if you are a new user or your account has not expired yet. Part A: Renewing an expired Tapestry subscription You should be receiving emails reminding you to renew 1 month before the expiry date of your subscription, but sometimes they can get lost in spam folders, or forgotten about among the multitude of other emails you receive. Before you know it, a month has passed and you suddenly find yourself unable to login! Don't panic! We keep hold of your data for a certain amount of time after account expiry, so you don't have to worry about it being deleted overnight. Some people think they can't pay because they can't log in, but in fact you don't pay through Tapestry, you pay through the FSF. Simply follow the steps in the second part of this tutorial to pay your invoice and reactivate your account. Section B: Paying an invoice We get a lot of questions about how to pay invoices for Tapestry (and FSF memberships). Hopefully this tutorial will solve most common problems. For the purpose of this tutorial the examples show how to pay an upgrade invoice, but the process is the same for new and renewal invoices. It’s quite likely you will want to pay through the FSF. Please note that paying through the FSF means paying by card, however, you can also get a copy of the invoice for BACS and cheque payments if you want. You are linked to the appropriate page in the email we send you: But you may get this error message: This is most likely because you are not logged into your Foundation Stage Forum or ‘FSF’ account. To login go to http://eyfs.info/home and click the sign in button at the top of the page: Your username for the FSF is NOT a email address, it will be different to any Tapestry login details you may have, unless you have set the same password yourself (which is not recommended!). Once logged in you can access your invoice either through the link in your email or by clicking on your username at http://eyfs.info/home and selecting My Invoices and Purchases: This is what the invoices and purchases screen should look like. You will see all your previous and current orders, and you will be able to both pay or cancel the invoice from here. You can keep track of your order status from here as well. Click 'Pay Now' to start the online checkout procedure. Please check that your billing address is correct (1). If you are planning on paying by card, the billing address should coincide with the card's billing address. For overseas card payments - please make sure that your billing address does not include any accents or symbols not recognised in the English language, as this can lead to errors in the card payment process. In this screen you can choose how would you like to settle your payment (2), either by card or by post (e.g. BACS and cheque payments). For card options, you can also split the payment (3) if necessary. Once you are happy with the invoice information, please click 'Place Order and Pay' (4). If paying by card you will be directed to a secure online payment site that should look like the snapshot below. Select the appropriate card and fill in the form (1). If you have changed your mind about your payment, you can still cancel the payment type here and return to the checkout page (2). If paying by BACS or cheque you will be taken to a screen from which you can print your invoice. Scroll down to the bottom of the page and click 'print invoice' on your order review. If you do pay by BACS payment make sure you include your invoice number in the payment reference to allow us to identify the payment. If you cannot do this please make sure you send a remittance advice email including the payment reference number to bacs@eyfs.info If you are paying from overseas please ensure that you, "the remitter" bear all local and overseas charges and they are not passed onto us. Please also ensure you pay the amount in GBP so that we receive the correct amount even if the exchange rate changes. Any shortfall in payment because of international payment charges or exchange rate fluctuations will delay us activating your account while we discuss the shortfall with you and you send us the required extra payment. If you have access to Tapestry you can now also view your current and previous invoices via your control panel: Best wishes, Olaya
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