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Sneha

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About Sneha

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    Settling in nicely!

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  1. adding multiple observations to group view

    Hi Pineapple99, Congratulations on your first post on the FSF! You can only manually override assessments on the individual child view page for summative assessments. You can however view which assessments have been manually overridden/defined on the group view page as they will appear with a small 'pencil icon' next to the age band. If you then click on the assessment, it will also show you if there are any contributing observations towards that particular assessment. More information about the Summative Assessment screens can also be found at this tutorial!
  2. offline children

    Hi there, I'm afraid an 'offline' version of Tapestry is not available as a reasonable wifi connection is always required to add/update observations. We have had discussions about potentially allowing an 'offline' version which allows staff to add observations without an internet connection (i.e. when they are outdoors/out of reach from a wifi connection) and then upload them when a connection is available - however Tapestry will always be 'online'. We take safeguarding very seriously here, and as Tapestry accounts contain data relating to children, we try to encourage staff/relatives to keep their logins as secure as possible. This means, in part, using passwords that are not easy to guess or the same as on the other websites you log into. More information about setting a password policy for Tapestry can be found at this tutorial.
  3. Searching for pupils

    Hello! This feature is not yet available on the app, however in the meantime you can assign the children to each staff member as 'key children' and set preferences so that only key children appear when you log in to the full version of Tapestry or the app. More information about how you can achieve this can be found at the following tutorials; Assigning key children to staff Restricting staff to only view key children
  4. This tutorial will show you how to access the 'Coverage' analysis screen for Key Stage 1 and 2 frameworks. This screen will show you how many statements have been selected per child/group according to period and the percentage (%) of statements taught for any child in the selected group . Accessing the screen (1) When you log into Tapestry, you will be able to access the Tracking tab at the top of the screen. (2) Click on 'Tracking' and select the KS year group as required - in this case - 'KS1/Y1' from the menu of assessment pickers available (only pickers that have been enabled via the control panel will be available in this menu). (3) Click on 'Group view' for Coverage. Coverage Screen - Filtering Statements (1) Start by selecting the year and period you wish to see coverage for. (2) You can filter which statements you would like to see 'coverage' for by clicking on the '150 statements' filter button. (This is the maximum number of statements from all areas) (3) You can filter by subject, area and aspect by collapsing the + boxes next to each heading (it will then show as - ). You can un-tick the boxes next to each subject/area/aspect you wish not to include in your results. (4) You can then filter even further by un-ticking/ticking statements you wish to see coverage for. (5) You can also un-tick areas you do not wish to include in the analysis. (6) Once you have made your selections, you can filter your statements (in this case 9 have been selected to view analysis for coverage). Filter by Groups (1) You can then set further filters by selecting specific groups you would like to see the coverage for (as All Children are selected by default). Therefore for example, if you have created groups for multiple year 1 classes, you will be able to filter them from here. Making your group selections (1) Once you click on the filters button, you can name your report as required. (2) You can then filter your results according to; Cohort, Group, Key Person, Gender, SEN, Season Born (UK), EAL, Free School Meals, Pupil Premium (3) Click submit to apply your selected filters. (4) If you then wish to add multiple groups to your results, you can do this by clicking the 'Add group' button. Your Coverage results (1) This is the percentage (%) result of the statements selected for coverage analysis (in this case 9 statements from KS1/Y1, English, Spoken Language ONLY). (2) This is the number of statements selected per child for coverage analysis (in this case 9 statements in total). (3) This graph represents the percentage of statements taught/assessed for any child for the group or group/s selected (in this case, just KS1) (4) You can then export the coverage data from this page as a PDF (this will include the statistics and the graph) or separately as; (a) a CSV file for just the statistics. (b) as an image for just the graph. More information about accessing the KS framework analysis screens can be found at our tutorials page under the 'Tracking and reports' section. Back to Main Tutorials Page
  5. This tutorial will take you through how to access the SEND statements screen to see which statements have been selected from the SEND framework for individual children and groups. Accessing the Screen (1) When you log into Tapestry, you will be able to access the Tracking tab at the top of the screen. (2) Click on 'Tracking' and select 'SEND' from the menu of assessment pickers available (only pickers that have been enabled via the control panel will be available in this menu). (3) Click on 'SEND Statements' individual or group view. SEND Statements Screen - Individual view (1) Once you have accessed the screen, you can select 'Full History' (which provides you with assessment data added at any point) or you can filter the results by Year and Period. (2) You can then select the child you wish to access the assessments for. Only children who have been selected for SEND assessments on Tapestry will appear in this list. This can be done via the control panel on Tapestry by editing the child's profile. (3) You can then filter the results further according to area of learning and/or stage. (4) You will have the option to include/not include all unapproved observations as-well. The data for individual view SEND statements (1) After selecting your options as described above, the area/s of learning, aspect/s, stage/s and statements will appear in a list. Note: The italicised statements represent SEND statements and non-italicised statements are from the EYFS development matters. (2) You can see which refinements have been selected per statement. If an observation has been linked to a particular statement, the row will appear green. If no observations have been added, the row will appear red. (3) This column will show you the date the last observation including that particular statement was added for the child. (4) If you click into a row including a statement, you will be able to see which exact observation included the statement (see Observation Image below). (5) You can export the results as a CSV or PDF file. Observation Image SEND Statements Screen - Group view (1) You can access the 'Group' statements screen by clicking the group tab or select 'group' from the main tracking menu for SEND. (2) Once you have accessed the group screen, you can select 'Full History' (which provides you with assessment data added at any point) or you can filter the results by Year and Period. (3) You can then filter the results further according to area of learning and/or stage. (4) You will have the option to include/not include all unapproved observations as-well. (5) You can then filter the children according to; Cohort, Group, Key Person, Gender, Season Born (UK), EAL, Free School Meals, Pupil Premium Only children who have been selected for SEND assessments on Tapestry will appear in these filters. This can be done via the control panel on Tapestry by editing the child's profile. (6) You can then choose which order you would like the results to appear in. The data for group view SEND statements (1) After selecting your options as described above, the area/s of learning, aspect/s, stage/s and statements will appear in a list. Note: The italicised statements represent SEND statements and non-italicised statements are from the EYFS development matters. (2) You can see the names of the children you have selected according to your group filter/s. (3) You can see which refinements have been selected per statement, per child. E = Emerging D = Developing S = Secure (If an observation has been linked to a particular statement, the row will appear green. If no observations have been added, the row will appear red.) (3) This column will show you the date the last observation including that particular statement was added for the child. (4) If you click into a row including a statement, you will be able to see which exact observation included the statement (see Observation Image above). (5) You can export the results as a CSV or PDF file. More information about using the SEND framework can be found at this tutorial and information about the SEND Summative Assessment screen can be found in this tutorial. Back to Main Tutorials Page
  6. This tutorial will take you through how to access the summative assessment screen for SEND assessments and how figures are calculated for the screens. Accessing the Screen (1) When you log into Tapestry (on a browser), you will be able to access the Tracking tab at the top of the screen. (2) Click on 'Tracking' and select 'SEND' from the menu of assessment pickers available (only pickers that have been enabled via the control panel will be available in this menu). (3) Click on 'Summative Assessment' individual view. Summative Assessment Screen (1) Once you have accessed the screen, you can select the Year and Period you wish to view data for. (2) You can then select the child you wish to access the assessments for. Only children who have been selected for SEND assessments on Tapestry will appear in this list. This can be done via the control panel on Tapestry by editing the child's profile. (3) The areas of learning will appear in a list and will be separated by aspect. (4) You will have the option to export the data as a PDF. How the figures as calculated (1) The Stage/s in which assessments have been added for the child in each aspect appears in this column. (2) The Proportion of Statements (out of the maximum number of statements in that stage) that have been selected per stage appear in this column. (3) The Score is calculated according to which refinement/s have been selected per statement (1 for emerging, 2 for developing, 3 for secure). Therefore if a statement in Stage 2 was marked as 'developing', this would score 2. If the same statement is marked as 'developing' again, the score will remain as 2 no matter how many times it is repeated. When the same statement/a different statement is marked as 'secure' this score will change to 3. The score is the sum of all refinement scores together. (4) This column shows the Percentage of each stage that the child has an assessment for. More information about using the SEND framework can be found at this tutorial and information about the SEND Statements Screen can be found in this tutorial. Back to Main Tutorials Page
  7. If you want to convert your free trial to a full account and, in doing so, keep all the information that was added onto it throughout your trial, you can do so through your Tapestry account. Please note that regardless of when you convert it, you will still get the rest of your trial free before your annual subscription starts, so once you've made the decision it decreases the chance of a break in service if you convert straight away. NB: If you find your trial has expired and you haven't already completed the procedure below, then you won't be able to access Tapestry to convert. In this case, email tapestry.support@eyfs.info and we'll send you an invoice. First of all, log into Tapestry, click on your username, and then select 'Purchase Tapestry' in the drop down menu. That will take you to the page shown below. (1) Most of the fields will have been automatically filled in for you (you can edit if required), but you will need to specify which size package you would like. (2) Add anything else you may like to tell us or enquire about. (3) Once you have sent that (by pressing submit), we will be able to convert your trial for you and you will receive an email with a link to your invoice in. Paying Your Invoice We get a lot of questions about how to pay invoices for Tapestry. Hopefully this tutorial will solve most common queries. It’s quite likely you will want to pay through the FSF. You are linked to the appropriate page in the email we send you as follows: When you click on the above link you may get the following error message if you are not logged into your account: This is because you are not logged into your Foundation Stage Forum or ‘FSF’ account. To login go to http://eyfs.info/home and click the 'Sign in' button and you will be taken to the checkout page to pay by card. You find more information on how to pay for your invoice by card/cheque or BACS at this tutorial. If you require any further assistance in using other features available on Tapestry and the Tapestry app, you can access our tutorials page at this link.
  8. Your Invoice In this tutorial I will explain where to find a printable or downloadable copy of your invoice, how to pay it and important features and information. This is what the invoice we provide usually looks like. Please note that it may print out over two or more pages if you have bought several items. (1) Means your invoice and the cost of the package will remain valid for 30 days after creation. (2) This is your invoice number which must be quoted on all payment references for us to be able to match your payment to your invoice. (3) PO Number. Sometimes you may need to add a PO number to your invoice, more information on how to do this can be found below (under the heading 'Printing your invoice/Adding a PO Number'). (4) The name your account is registered under and your billing address will appear here. Please contact us if this needs to be amended. (5) The date your invoice was generated. (6) The package size/s you are purchasing. (7) Subtotal: The price not including VAT. Total: including VAT (if you are an overseas customer, you will not be charged VAT and subtotal and total will be the same). (8) How to pay by BACS: YOU MUST QUOTE THE INVOICE NUMBER AS PART OF THE PAYMENT REFERENCE - Failure to do so will delay the processing of the payment. Identifiable payments will be processed within 5-7 working days. (9) Please email a remittance advice to bacs@eyfs.info as the BACs payments are not automated (10) ** ALL REMITTANCE ADVICES MUST HAVE OUR INVOICE NUMBER ON THEM – FAILURE TO DO SO WILL DELAY THE PROCESSING OF PAYMENTS ** (11) Our bank details for BACS payments. (12) How to paying by cheque: (13) Make cheques payable to: The Foundation Stage Forum Ltd Post your cheque to: Subscriptions The Foundation Stage Forum Ltd 1 Southdown Avenue Lewes East Sussex BN7 1EL (14) International payments: If you are paying from overseas, then our IBAN is GB10LOYD30950103520764 and our SWIFT Code is LOYDGB21103. YOU MUST QUOTE THE INVOICE NUMBER AS PART OF THE PAYMENT REFERENCE and send an email to bacs@eyfs.info confirming the invoice number you have paid, otherwise we cannot connect the payment to the invoice. Identifiable payments will be processed within 5-7 working days. If you are paying from overseas please ensure that you, "the remitter" bear all local and overseas charges and they are not passed onto us. Please also ensure you pay the amount in GBP so that we receive the correct amount even if the exchange rate changes. Any shortfall in payment because of international payment charges or exchange rate fluctuations will delay us activating your account as we will need to discuss the shortfall with you and arrange payment. (15) Our VAT details: COMPANY / VAT DETAILS The Foundation Stage Forum Ltd. Registered in England and Wales No 5757213. Registered Office: 1, Southdown Avenue, Lewes, East Sussex, BN7 1EL. VAT is charged at 20% on all items. VAT Registration Number: 932933317 Finding your invoice (1) The first place to get a hold of your invoice is via our website www.eyfs.info and clicking the 'sign in' link. You will need your FSF log in details (which are different to your Tapestry details) to log into your forum account and access the invoice. You can either use your username or email address registered to the forum account to log in. Note: Usually there will only be one FSF account shared between all the users at your setting, so it may be worth asking the person who set up the account if they know the correct information. You can also change your password if required by clicking on the 'Forgot your password?' link under the sign in button. (2) Once signed in, click on 'My invoices and purchases' and your invoices will appear on this page where you can proceed with paying for it by card and/or downloading/printing the invoice. Finding your invoice through Tapestry Tapestry Managers can also download their invoices via the Tapestry (1) control panel and clicking (2) 'most recent invoices'. Paying for your invoice by card/cheque/BACS On this page you will see a list of pending, paid or cancelled invoices according to your account's subscriptions. (1) Your most recent invoice will appear at the top of the list. You can check your invoice number and package size here. (2) You can click 'pay now' to be taken to the payment page. (3) You can also cancel the invoice if it isn't correct and/or you wish to amend your order and start again. You will then be taken to the following checkout screen: (1) You can amend your billing address if necessary by clicking on 'edit'. (2) Check your order and the at the amount you are paying is correct. (3) You can either pay by card or by post (cheque). (4) Gives you the date your subscription will be renewed until after payment. (5) After selecting your payment method, click on 'Place Order and Pay' and you will be shown one of the two following screens. Pay by Card (1) Check the amount and select your card type to proceed with payment. Paying by cheque/BACS (1) If you select 'pay by post' you will be taken to the screen below where you will find the details for payment by cheque or BACS. (2) You can also print/save your invoice from this page. Printing your invoice/Adding a PO Number (1) To print or save your invoice click on 'view details' from your manage purchases page. (2) You can click 'print invoice' which will open your invoice in a new tab from which you can either print or save it (by changing your options from your browser to 'save' rather than 'print'). (3) You can also add a PO number to your invoice by clicking 'Add PO number', entering the number and clicking save. If you require any further assistance in using other features available on Tapestry and the Tapestry app, you can access our tutorials page at this link.
  9. KS1 and 2 Beginners Guide 4th October

    Hello Vanessa, Thank you for your interest in our next Webinar! I have just responded to your support request with details about how to prepare for the Webinar on 4th October!
  10. The ECAT framework is now available on the Tapestry website and Tapestry app! Please update your Tapestry app via the app store on your smartphone/tablet to enable the new framework!
  11. The updated iOS (3.2.13) and Android (3.2.16) apps now available for your to download from the app store or to upgrade on your devices! The new apps include frameworks for Key Stages 1 and 2, Montessori and SEND! The app for the Amazon Fire device will be also be updated this week!
  12. The Montessori Curriculum is now available to access via the Tapestry app! Update your app to the latest version via the app store on your device and you are ready to go! Starting the Observation Screen 1: Title and Observation (1) Begin by selecting the child/children you would like to compose an observation for. (2) Next tap on the 'Notes' icon. (3) Give your observation a title. (4) Type in any notes for the observation. (5) Then tap on the 'Assessments' icon. You will then be taken to the following and subsequent screens: Screen 2 & 3: Montessori Picker and Activities (1) You can then select the Montessori curriculum from the assessment pickers enabled on your Tapestry account. (2) Tap on the area/sub area that is relevant to your observation and you will be presented with the next screen. (3) On this screen you can select from the list of activities and select refinements and variants (if applicable). (4) If you tap on the icon, the descriptor of the activity will pop up (see image below). Selecting Variants and Refinements You can then proceed to select refinements and variants as required. Note: Refinements will be automatically listed under the activity title if there are no variants to select from. After tapping on 'Refinements' (3. on Screen 2 & 3: Montessori Picker and Activities), you can select a refinement for the activity first (if not then Tapestry will select the first refinement from the list of options by default). (1) A tick will appear next to the refinement selected and then tap on 'back'. (2) You will see a number 1 appear after 'Refinements' indicating that you have selected one. (3) Now tap on 'Variants' to be presented with a list of variants for the activity. Screen 4: Refinements (4) Select the variants as required (see image below) and tap 'back' again. (5) The number 3 will appear after 'Variants' indicating that 3 variants have been selected. (6) Now tap on 'Save' and you will be taken back to the main assessment picker screen. Screen 5: Variants Linking observation to other assessments e.g. EYFS (1) On the main screen (see image below) you will see the number 4 appear next to the sub heading - in this case- 'Introductory activities for writing' as 4 selections have been made within this sub area. On the web version of Tapestry, automatic EYFS links have been enabled (see this tutorial) however this feature is not yet available on the app. Therefore you can manually link the observation to EYFS, ECAT, EYLF, Leuven assessment frameworks and so forth (2). Screen 6: EYFS Picker After clicking on the EYFS assessment picker (in this example) you will be presented with the following screen: Screen 7: EYFS Areas and Aspects Tap on the aspect you wish to record an assessment for (in this example 'Reading') and you will be presented with the following screen: Screen 8: EYFS Age bands, statements & refinements (1) You can select a refinement (optional). (2) Scroll to the applicable age band and tap on the statement you wish to link to the observation. (3) Tap 'save'. Attaching Media You then have the option to attach media (photos and/or videos) to the observation as follows: (1) Tap on the 'Media' icon. (2) Attach media by either taking a live photo, capturing a live video or selecting a photo/video that is already in the library on your device. Screen 9: Attaching media Completed Observation After you have attached any media required and you tap 'save' in the top right hand corner of the screen, you will be given the option to either 'save observation' or 'publish now' (if you have the permission to add your own observations to the journal). After you have selected from the above two options your observation will be complete (see image below). You then have the ability (according to staff permissions set) to; -Add a comment -Like the observation -Unapprove & Hide Obs -Edit Obs -Delete Obs If the observation is published, relatives then have the ability to; -Add a comment -Like the observation Or alternatively, if you've completed the observation, you can leave the Tapestry app or go back to the obs list and add another! Back to Main Tutorials Page
  13. delete or deactivate?

    Hello Skippy, Deleting and deactivating children have different end results as follows: Deactivating children means that the child's profile moves into the 'inactive' status and is still retrievable if necessary at a later date as you can still reactivate it (providing you have enough active spaces available on your Tapestry account). Deleting children means that the child's profile will be removed from your Tapestry account within 90 days after you have marked them for deletion (and the child will move into the status of 'awaiting deletion'). This profile is still retrievable within this 90 day window before it becomes irretrievable. In both cases, the children will no longer take up space on your account as an 'active' child. More information about deactivating and deleting children can be found at the following tutorials: Deactivating children Deleting children If you require any further assistance, please do not hesitate to contact us at customer.service@eyfs.info.
  14. Children's app and daily diary

    Hello Rachel, Certainly! We will be in touch shortly once the framework has been enabled for you!
  15. so many observations

    Hello Vicki, Certainly! After clicking on the 'Observations' tab at the top of your Tapestry page, click on 'filter and sort observations'. In the 'Observation Status' drop down menu at the top of the pop up box, select 'Not in journal' and then click 'Submit'. All observations that are not in journals will then show up in a list! We have a Tapestry Tutorials page at this link, which may help if you are a new Tapestry user! :1b
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