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Sneha

Bulk Export of Pictures and Videos from Observations

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You can now collate and export all media (photos and videos) from all observations of a child in bulk! These can be set to be downloadable for staff and/or relatives as ZIP files.

(1) You can start this process by going to your 'Control Panel' on Tapestry and clicking on the 'Manage Children' tab.

(2) From here, you can either bulk export media for one child or several/all children on your account. To export media for one child, locate the name of the child you wish to download media for and click on the 'cog icon' along the line of his/her name.

(3) From here select 'bulk export pictures and videos'.

 

Getting%20to%20bulk%20export.jpg

 

To export media for several/all children, (1) click on the 'select' button and choose 'all'.

(2) A pop up menu will appear in the bottom right hand corner of the screen and from here select 'bulk export photos and videos'.

(3) Then click 'Go'.

Bulk%20export%20media%20for%20several%20

 

This will take you to the following page:

Updated%20Bulk%20Download%20Screenshot2.

 

 

(1) Shows you the name of the child you are exporting the media for.

 

(2) Selecting this option allows staff members who have access to the child's profile to download the ZIP file of all media for that child.

 

Staff copies include media from group observations that may be hidden from relatives and can optionally include media from staff only observations, and from observations not in a child's journal

 

(3) Selecting this option allows relatives who have access to the child's profile to download the ZIP file of all media for that child.

 

Relative copies include media from journal observations and relative observations relating to the child. If you have prevented relatives from seeing pictures and videos on group observations then they will not be included.

 

(4) If you select 'Relatives' as the recipient of the media, you can either export the media for them and share it with them by email, CD or USB. Or alternatively you can allow the relatives to download their own copy directly from their own profiles when they log in.

 

(5) You select either photos or videos or both to be included in your export.

 

(6) and (7) If you wish to export media from observations that start from a specific date and end at a specific date, you can enter the dates in these fields. If left blank, all media from all observations (from the earliest date to the latest date) will be included in the export.

 

(8) If this option is ticked, staff copies of the exports will include media from observations that are not in the child's journal.

 

(9) If this option is ticked, staff copies of the exports will include media from 'staff only' observations

 

(10) This field has been preset so that when the journal is exported, it has specific file name. An example of this would be: earliest-to-2017-07-24-about-Annie-Edwards-for-Sneha Raithatha.zip. You can also edit this field to name the file as you wish.

 

(11) Click on 'Start Bulk Export' for the ZIP file to be generated and you will then be directed to the page below.

 

Queued%20bulk%20download.jpg

 

(1) If you click on 'View your downloads' you will be directed to the (2) 'Downloads' tab in your Control Panel menu.

 

Here you will see an updated screen which includes tabs for PDF journal downloads and for bulk media exports as follows:

 

Downloads%20tab%20updated.jpg

 

 

(1) Previously named 'PDF downloads', this has been renamed to 'Downloads' as this page now lists all downloads (journals and media exports).

 

(2) My Journal PDFs: A list of journals generated by you (for staff and/or relatives).

 

(3) My ZIPS of pictures and videos: A list of ZIP files for bulk media exports generated by you (for staff and/or relatives).

 

(4) All journals PDFs: A list of journals generated by all staff on your Tapestry account.

 

(5) All ZIPs of pictures and videos: A list of ZIP files for bulk media exports generated by all staff on your Tapestry account.

 

(6) By selecting 'some' or 'all' of the exports on each tab, a pop up box (7) will appear in the bottom right hand corner of the page where you can change the permissions for the recipient. You can disable or enable the recipients (staff and/or relatives) to download the journals and/or ZIP files of the bulk export of media as required.

 

(8) The permission will change here from 'can download' to 'cannot download'.

 

You can find more information about how to generate journals to PDF at this tutorial.

 

Please feel free to send in any support requests to customer.service@eyfs.info if you require any further assistance. :1b

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