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EYFSP submission

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#1 Lauren


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Posted 17 March 2017 - 07:54 PM

PLEASE NOTE: We have recently released an updated version of the EYFSP submission. If you haven't started yet we recommend that you use that instead as the one covered in this tutorial does not take into account the manually overriden scores in your summative assessments 


To find the tutorial for the new and easier to use EYFSP section click here. 





Tapestry allows you to generate a form which can be sent off as your EYFSP submission. This tutorial will show you where to find it and explain how it works.


It won't actually be sent straight to your local authority from Tapestry, but you will be able to download a CSV file of it (which is the format your Local Authority will ask you to upload it in).

To find the correct page you need to be logged in as a manager, then click on (1) your name, (2) ‘Manage your setting name’, and (3) EYFSP Submission.




By default, the cohort chosen will be the most recent one, but you can change that to whichever one you’d like using the drop down list (1).


The names of the children in that year group will then appear on the left hand side of the chart (2).

A little warning sign next to a name (3) means that some information is missing – it is detailed above.


For example, you can see that Jackson Hughes is missing his UPN and Post Code. To add those in you will need to edit the child-in-question’s profile by going to ‘Manage Children’ and clicking on the cog by their name then ‘Edit’.


You will also be told if your URN number or Local Authority number is missing from your Tapestry account (4). To add those in you will need to go to ‘Manage Settings’ > ‘Options: Setting’.


Please note that you won’t be prevented from creating the submission form if you don’t have those details, but they are things that your Local Authority ask for.




There are several aspects to the table itself. Along the top bar (1) you will see the different EYFS areas, and the aspects of your selected one will appear just below that.


The number you see just along the line from each child’s name (2) is the number of aspects you have data for – if you have less than 17/17 then some aspects of Development Matters haven’t been assessed for that child throughout the current academic year.


Perhaps the most vital part of the table is the drop down boxes (3) with Emerging, Exceeding, and Expected in. Tapestry will automatically show the level that it believes each child is at for each aspect, but you can manually change that to show what you believe to be true.




It makes that decision based on all of the assessments (i.e. from your observation) that have been made for each child during the period of time between the start of the current academic year and now.


Emerging - The age band is lower than ELG or the age band is ELG and the refinement is Emerging.
Expected - The age band is ELG and there is either no refinement or the refinement is Developing.
Exceeding - The age band is ELG+ or the age band is ELG and the refinement is Secure


The final score is the EYFSP score (Emerging, Expected or Exceeding) that has the most assessments, or None if there are none.


Any changes you make to this form will be automatically saved. When you change it you should see a message pop up saying "Your EYFSP data has been saved". There isn’t a way to undo a change although you can of course select the previously shown level from the drop down box.





You will be able to see how many observations have made up the decision Tapestry has made by hovering over the boxes. The first box represents the assessments made which indicate the child is at Emerging, the second Expected, and the third Exceeding. How big the green box is in each of them represents the percentage of assessments that have been made for that level. By hovering over it, you will be able to see it in numerical format.


In my example you can see that there have been 6 assessments made indicating the child is performing at ‘Emerging’. These make up 85.71% of the total observations for that child for that aspect, and so this is the level that Tapestry puts the child at.




Once you are happy with the assessments, you can generate the finalised submission table by clicking on (1) 'Create Submission' in the top right hand corner.


That will give you two options (2); Download CSV Format or Show Printable Version.




The CSV version will look like this (see image below). As you can see, any details that are missing simply won't appear.




The printable version will look like this (see image below).




For both the printable and CSV versions, the numbers refer to the levels, so 1 means Emerging, 2 means Expected, and 3 means Exceeding. If you see 'A' that means that there is no data for that child in that aspect, and thus they have not been awarded any level.

Best wishes,


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